General University Grants (GUR)
Frequently Asked Questions
Frequently Asked Questions about GUR Awards
- Q. What is a no-cost extension?
The university expects recipients to complete all requirements of the GUR award by the termination date listed in the award letter. The Research Office will provide additional time by approving your request for a "no-cost extension."
- Q: What is the project period?
For awards made prior to July 1, 2013 the grant period is 12 months beginning on June 1. For awards made after July 1, 2013 the grant period is 24 months beginning on June 1.
- Q. How do I apply for a no-cost extension?
Submit a request to firstname.lastname@example.org. Please copy your assigned Contract & Grant Specialist and Department Administrator in the email.
- Q. What information will I need to include in my no-cost request?
— Relevant information that identifies your project: title, purpose (expense code) and the current project termination date.
— The extended termination date (month/day/year) you are requesting. Note: the maximum time allowed is one year.
— Justification--reasons you need an extension. See guidelines below for help.
- Q. What justification for no-cost extensions (reasons) is the Research Office likely to accept?
Here are some examples of justifications which would be acceptable:
— additional time to assure completion of the original approved project scope and objectives, e.g.,
— to conduct additional testing to validate unexpected research findings
— to repeat tests to obtain results lost in a campus building fire
— to conduct the research in a foreign country currently experiencing unrest or a foreign country rebounding from a natural catastrophe (e.g. Tsunami, earthquake)
— lack of success in locating a graduate student with suitable capabilities
— extensive delay in production or shipment of key equipment or supply items
— transfer of a key project participant
— time lost due to illness, pregnancy or accident of a key project participant
- Q. Under what conditions is the Research Office likely to deny a request?
— requests made merely for the purpose of using remaining funds
— extension requests received after the termination date
— extension requests that do not include a justification
- Q. Am I allowed to purchase an item not included in my original proposal?
The university expects recipients to complete all requirement of the GUR award and understands that over the life of the project some reallocation of funding may need to occur. For awards made prior to July 1, 2013 please send your reallocation request to email@example.com. Starting with awards made after July 1, 2013, only budget changes exceeding 10% of the total award and rebudgeting of funds into categories not in the original award need to be approved by RO.
- Q. How do I request a budget reallocation?
Please complete the Request for Rebudgeting form and email the completed form to firstname.lastname@example.org. Please copy your assigned Contract & Grant Specialist and Department Administrator in the email. Your Contract & Grant Specialist can be located from the Department Administrator Directory.
- Q. What information will I need to include in my reallocation request?
— Identify the previously unbudgeted expenditure and the estimated cost
— Justify how the expenditure relates to the specific aims as outlined in the original research plan
— Complete the Request for Rebudgeting form and email the completed form to email@example.com
— Copy your assigned Contract & Grant Specialist and Department Administrator in the email
- Q. How do I get my expenses (including salary) paid?
Please see your Department Administrator. The Department Administrator directory can be found here.
- Additional Questions?
Please contact the Research Development Office at (302)831-7088 / firstname.lastname@example.org