Mailing Lists at UD
Google Group Settings
Owner Settings
As the owner of a Google Group, you have the ability to access and customize privacy settings. To get started, select Group Settings on the homepage. Don’t forget to save all changes.The General tab allows you to view the group’s current web address and email address. Click Edit to add a description or link to a public website.
The Access tab helps you control privacy settings. You decide who can view group content and group members, as well as who can join. You can choose which members can post, and who can invite new members. The Directory Listing setting allows you to decide whether your group is visible to all at udel.edu. You can also choose to allow external members to post to the list, but all members must have a GMail or udel.edu account added to view archived discussions. The access tab also allows you to review messages before they are sent out to the entire group. If you would like to preview messages first, click “All messages are held for moderation.” This means that you will have to view and approve messages before other group members can see them. If you want messages sent automatically without your review, click “No moderation-messages are delivered directly.”
The Email Delivery tab controls notifications and maximum message size. We recommended that you change the maximum message size to 1 MB to allow larger files to be delivered. The Subject prefix setting helps recipients identify messages from the group for ease of use or filtering. Be sure to use the default footer so members will always be reminded of the group name, address, and website.
The Advanced tab provides information about archiving the messages in your group. Make sure the box that says Do not keep an archive of messages sent to this group is not checked if you want your messages to be archived.
User Settings
As a member, you can select how you participate in a group. Users with udel.edu accounts should click Edit my membership, while users with google.com accounts should click My membership to adjust settings. You can decide if you want to receive emails and their frequency. You can also choose which email address you would like to use for the the group, and your name that will be visible to all members.
Other options
We strongly recommend the use of Google Groups for mailing lists, but there are other options available if necessary. Faculty and staff may request either a mailman list or a manually maintained list to meet with group email needs. These lists are located on the central UNIX system and new requests must be approved by IT CS&S by contacting the Support Center (6000).
- A Mailman list distributes copies of messages to all list members and can also archive a copy of each message. It allows you to control who can post to the list (list moderation), and you can close the list to only member posts to restrict spam. Mailman list software helps you manage your list using a web interface. List owners need to add new members to the list or approve requests for subscription.
- A manually maintained list distributes copies of messages to all list members. This type of list or simple mail reflector is located in a special directory area on the central UNIX systems and is open. The list owner may provide up to 5 email addresses as initial members and will be required to add additional members or delete existing members using the UD MMML (Manually-Maintained Mailing List) Manager web application.
If you have comments or suggestions about this Web page or see any errors, contact the IT Communication Group.
