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How to Transfer Undergraduate Courses to UD

All students – first read this…

  • - To transfer an undergraduate course, you must earn a “C” (2.0) or better. UD does not transfer courses taken pass/fail. See this special exception for courses completed during the COVID-19 pandemic.
  • - UD transfers courses that align with our academic curriculum. Remedial coursework, religious study, political courses mandated by an international government, and many basic/introductory computer classes do not transfer to UD.
  • - UD accepts transfer credit from schools that: Are regionally accredited by the appropriate body, teach at the college level, & issue college-level degrees. International schools also need approval from their country’s Ministry of Education to issue college-level degrees.
  • - UD uses its own transfer & conversion policies. Even if another school recommends different conversions, UD’s policies prevail.

... then do this:

  • - Check UD’s Transfer Credit Matrix for current UD course equivalents.
  • - If the school isn’t in the Matrix, email the name/address/website to transfercredit@udel.edu. We’ll research if the school meets UD’s requirements, then email you to confirm.
  • - If the course isn’t in the Matrix (or shows UNIV990), have your course evaluated by a UD department.
  • - Note: the Matrix shows how courses transfer as of today. This may change at any time, as curricula can change at UD and other schools. Use the Matrix as a guide, not a guarantee.

For new undergrads who took a course before matriculating to UD – do this next:

  • - This section is for newly admitted students including transfers, freshmen with dual enrollment credit, and ELI-AT students matriculating to UD.
  • - Courses from U.S. institutions: Request an official transcript, sent to UD.
  • - Courses from international institutions: Follow the steps outlined on IERF’s website to order a Standard Application Detail Report. IERF is UD’s partner for credential evaluations.
  • - Review this information about when your credits will post, where to see them, how they’ll initially transfer, and what happens when a department evaluates something that wasn’t in the Matrix.
  • - Review this FAQ for answers to these questions: Is there a fee to transfer courses you’ve taken before coming to UD? What should you do if you’re currently taking a course that you’d like to transfer? What documents should you take with you to New Student Orientation (NSO)? Whom should you contact for more information or guidance.
  • - Print this PDF for a complete list of the steps & information for new students to transfer credit to UD.

For current undergrads who took a course after matriculating to UD – do this next:

  • - (If you’re a graduating senior, make sure to complete the steps below at least 6 weeks before your expected graduation).
  • - Before taking a course at a U.S. institution: Submit a Transfer Credit Evaluation (TCE) form.
  • - Before taking a course in another country (non-UD study abroad, UD exchange, or other international for-credit program): First submit a Transfer Institution / Program Approval (TIPA) form, then wait for our team to respond. The response will confirm if UD currently accepts credits and – if yes – how they would transfer. Then submit a Transfer Credit Evaluation (TCE) form.
  • - After completing the course, request an official transcript, sent to UD’s Registrar’s Office. We’ll post your credits within 2-4 weeks after receiving your official transcript & approved TCE form (we need both). Roughly 1-2 weeks after your credits have posted, you’ll see a Transfer Credit Fee on your UD student account. The fee is currently $75 per institution per term (2 or more schools, or 2 or more terms = multiple fees.
  • - Review this FAQ for answers to these questions: If I’ll be away from UD for a full semester (transferring credits), how do I submit a Leave of Absence form? If I’m going abroad for a semester (transferring credits), and have financial aid at UD, what do I need to do? If I end up taking different courses than were approved on my TCE form, what should I do? How can I see my posted credits?
  • - Print this PDF for a complete list of the steps & information for current students to transfer credit to UD.

Important note regarding transfer of credits for courses completed during the COVID-19 pandemic:

  • - Undergraduate courses receiving a grade of “Passing” or “Credit,” or a similar non-standard letter grade, may be eligible for transfer to UD. This is a temporary change to UD’s transfer credit policy, as a result of the COVID-19 pandemic. The non-letter grade must be equivalent to a C- (1.7 on a 4.0 scale) or better at the sending institution. This must be clearly stated in the transcript legend, on the institution’s website, or in a letter that accompanies the student’s paper transcript.

How to send a non-UD course to a department for review:

  • - If it’s an English composition course: Follow these instructions. If you took the course while a high school student, also read this policy from the English dept.
  • - If it’s any other academic course: Find an official syllabus (preferred) or course description as a web link, PDF, or scanned copy. Choose the best academic department to match your course. Some departments ask that you submit your courses via a web form (you’ll see the link on the list). But for most departments, download this template (version for newly incoming students, current matriculated students, or students with military credit). Copy/paste the template into an email, add your information, attach the syllabus (or course description, or course/occupation exhibits), and send it to the department.

What happens after a department reviews a course:

  • - The department copies transfercredit@udel.edu, and the course will be added to the Matrix in about 4-6 weeks.
  • - For new students, we’ll update your student record in the next 2-3 weeks, but save a copy of the email for your records.
  • - For current students, include a copy of the department approval when submitting your TCE form to your Asst. Dean (as a PDF, via email).

When you should hear back:

  • - Most departments respond to course requests within 1-2 weeks. But some take longer, due to high demand. If you haven’t heard back within 2 weeks, email the department contact a friendly reminder. It is your responsibility to follow-up with the department for course approval.

Transcript – new students – transfer credit from U.S. institutions:

  • - Electronic transcripts should be password protected & sent directly to admissions@udel.edu.
  • - Paper transcripts should be sent directly from the school to: Office of Admissions, Univ. Visitors Center, 210 South College Ave., Newark, DE 19716 U.S.A. If the school sends a paper transcript directly to you, do NOT open it. Send the transcript in the original, sealed school envelope to the address above.

Transcript – new students – transfer credit from international institutions:

  • - Follow these instructions on IERF’s website to order a Standard Application Detail Report. IERF is UD’s partner for credential evaluations. UD requires the report from IERF in order to transfer your credits. Please send your official international transcript to IERF, not to UD’s Office of the Registrar.

Transcript – current matriculated students - transfer credit from all institutions (U.S. & international):

  • - Electronic transcripts should be password protected & sent directly to transfercredit@udel.edu from the school.
  • - Paper transcripts should be sent directly from the school to: Registrar's Office, Univ. Visitors Center, 210 South College Ave., Newark, DE 19716 U.S.A. If the school sends a paper transcript directly to you, do NOT open it. Send the transcript in the original, sealed school envelope to the address above.

For new students – when your credits post, where to see them, how courses initially transfer, and what happens after evaluation:

  • - When will they post: Once UD receives your official transcript, we’ll post credits for admitted transfer students within roughly 2-4 weeks, admitted ELI-AT students 3-4 weeks after completing your last ELI session, and admitted freshman (dual enrollment, etc.) closer to registration (due to extremely high volume, these take more time).
  • - Where to see them: Login to your My Blue Hen Home student portal. Closer to registration, your credits will also be visible in UD’s Student Information System (UDSIS).
  • - How they’ll transfer: Check the Matrix. If your course is there, you’ll see the most current UD equivalent. Courses not in the Matrix initially post as elective credit (166T). 166T courses can be evaluated by a department by following these steps. Otherwise, they’ll count toward the total number of credits needed to complete your degree.
  • - What happens after a department reviews the syllabus: If your course wasn’t in the Matrix, and you followed these steps to send your syllabus to a department, the department will copy our team on their response. We will update your student record within about 2 weeks, and the course will go into the Matrix in about 4 weeks.

Quick FAQ for new students with transfer credit:

  • - Is there a fee to transfer courses you’ve taken before coming to UD? No. There is only a fee to transfer courses taken after you’ve matriculated to UD.
  • - What should you do if you’re currently taking a course that you’d like to transfer? Once you’ve completed the course, and grades have posted, follow these steps to request an updated official transcript. We will post these to your student record (usually within 2-4 weeks).
  • - What documents should you take with you to New Student Orientation (NSO)? It’s a good idea to take an unofficial copy of college transcripts and AP/IB/other test scores. If your credits haven’t yet posted to your student record, your advisor can review the unofficial copies to help you enroll in courses that best fit your academic plan.
  • - Whom should you contact for questions or guidance? Incoming transfer students would contact UD’s Assoc. Registrar for Transfer Services. Incoming freshmen and ELI-AT students would reach out to UD’s ACCESS Center before New Student Orientation, or to their academic advisor (or College) after NSO.

For current students – how to complete the Transfer Credit Evaluation (TCE) form:

  • - Print the TCE form. Enter the non-UD course information on the left, and the approved UD course on the right. If your course is in the Matrix, circle “yes.” If the course is not in the Matrix, attach the departmental approval emails (from this step). Helpful Tip: Include more courses on your TCE form than you plan to take (i.e. alternates & back-ups). This will save you needing to submit an additional TCE form if your first choice classes are full.
  • - Before submitting your TCE form, meet with your academic advisor to confirm how transfer credits will count towards your degree.
  • - When you’ve completed the form, scan a copy as a PDF (or take a JPG photo with your phone) – attach any departmental approvals if you have them – then email everything to your Asst. Dean's Office for approval.
  • - Your Asst. Dean will review it, sign if approved, then route it to our team. If they have concerns, they will contact you directly.

For current students going abroad – how to complete the Transfer Institution / Program Approval (TIPA) form:

  • - Submit the online TIPA form. Within about 2 weeks, our office will email you to confirm whether or not UD accepts credits, how they would transfer, and the minimum grade needed.
  • - UD is not endorsing the program or school, only confirming if UD will accept transfer credit.
  • - Not all international schools/programs and courses are eligible for transfer to UD. See the top of this webpage for details about UD’s requirements.

Quick FAQ for current students with transfer credit:

  • - If you’ll be away from UD for a full semester (transferring credits from a UD exchange or non-UD program), contact your Asst. Dean’s Office to submit a Leave of Absence form.
  • - If going abroad for a semester (transferring credits), and you have financial aid at UD, you are not eligible for institutional aid during your leave. Students can apply for Federal Aid through a consortium agreement (PDF). To regain your eligibility for institutional scholarships & grants (when you return), you must transfer back at least 12 UD credits per semester. International credits transfer to UD in different ways, which is why we include this information in our response to your TIPA form. We recommend that you also make an appointment with Student Financial Services to discuss your plans and how a Leave of Absence may impact your UD financial aid package.
  • - If I end up taking different courses than were approved on my TCE form, what should I do? Submit a new TCE form for the new courses.
  • - To see your posted credits, login to UDSIS, go to the Grades & Transcripts tile, and run the Transfer Credit report.