UD Exchange Online: Opening a Shared Calendars

You can open a calendar that has been shared with you in

• Outlook 2016 (Windows)
• Outlook 2016 (macOS)
• The macOS calendar
• Microsoft Outlook on the web (OWA).

Opening a shared calendar in Microsoft Outlook 2016 (Windows)

1. From the File menu, choose Open, and then select Other User’s Folder.
2. Click the Name button, and find the name of the person whose calendar you want to open.
3. Select the name, and then click the OK button.
4. Set the Folder type to calendar, and click OK.
5. The calendar appears in the Shared Calendars section of Outlook.

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Opening a shared calendar in Microsoft Outlook 2016 (macOS)

1. From the File menu, choose Open & Export, and then select Other User’s Folder.
2. In the search field, type the name of the person whose calendar you want to open, and then select it from the list that appears.
3. Set the folder type to calendar, and then click Open.
4. The calendar appears in the Shared Calendars section of Outlook.

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Opening a shared calendar in macOS calendar

1. From macOS calendar, choose Calendar, Preferences, and then click Accounts → Open & Export.
2. Select the calendar account, and then click Delegation.
3. Click Add, and then enter the user name of the person whose calendar you want to open.
4. The calendar appears in the Shared Calendars section of Outlook.

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Opening a shared calendar in Microsoft Outlook on the web

1. From the File menu, choose Open & Export, and then select Other User’s Folder.
2. Click the Name button, and find the name of the person whose calendar you want to open.
3. Select the name, and then click the OK button.
4. Set the folder type to calendar, and click OK.
5. The calendar appears in the Shared Calendars section of Outlook.

Use these directions to share your Exchange Online calendar

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