University of Delaware
Procurement

 

Forms
This is the web form that must be completed in order to receive a UD Credit Card or Declining Balance Card.
Use this form to document bearer card usage.
Use this log as a template to reconcile cash withdrawals made with your Declining Balance Card.
This list contains each category code, its description, and the account code to which it is mapped. To ensure that you have the most up to date list of codes, we recommend working from this version instead of a saved copy.
Use this form to purchase a maintenance contract from Intec.
Use this form to request payment to one or more individuals for honoraria, awards, non-employee travel expenses, refunds, etc. The form can be used to pay up to twenty-five individuals for a single reason. This form may not be used to pay a University of Delaware employee.
The Vendor Payment Request web form is used to pay any invoice under $5,000 to a vendor that does not accept credit cards. This form will route directly to accounts payable.
Use this form to determine qualification for a waiver of the Fly America Act restrictions.

Note: this form is maintained by the Research Office.

Use this form to keep track of reimburseable mileage.
This form must be completed for any request for Honorarium or Payment for Services of a Non-U.S. citizen.
P-1 Form
(PDF format)
(Reasonable Cause Affidavit by Payor For Not Obtaining Payee's Identifying Number)
This form is required for non-resident aliens who will not be obtaining a social security number and are being paid for services or honoraria. Note that this form does not eliminate the withholding tax. A UD W-8 form is also required.
This form is used when asking Procurement to make a purchase. It is also used to create a PO after the fact, i.e. when you made a purchase greater than $5,000 and were therefore required to create a PO per Procurement Policy 5-1. In this case, the web form will collect from you the relevant information to enable payment.
Use this form for sole source justification.
This form (http://www.udel.edu/w9) is required to load a vendor into the University's vendor database for payment. Please complete it and submit it online for expedited processing. The form is encrypted for secure collection of Personally Identifiable Information (PII).