University of Delaware
Procurement

 

Announcements

Vendor Payment Request Web Form Enhancement New

Effective December 19, 2016, the web form will allow for an invoice amount to be split between multiple funding sources. In addition, the web form will allow for multiple attachments.

UD Credit Card Services Web Form Change New

Effective December 16, 2016, when access is requested for a new card administrator or when updating an existing card for a new card administrator, the web form will require the date on which the card administrator training was completed. The supervisor of the new card administrator will be added to the routing chain as an approver to verify the date.

1099 Reporting New

The University of Delaware is required to collect certain tax information for the purpose of 1099 reporting. Please inform Scott Stewart in Accounts Payable by January 6th, 2017 of any gifts, prizes, or awards given to faculty, students, staff, and any other individuals not affiliated with the University.

New Online Training Certification New

As part of our ongoing efforts to educate and support University purchasing card users, Procurement Services, the Research Office, and Human Resources have partnered to create a new online training certification for all new purchasing card allocators. This new training will allow you to complete your training online, from your desk, in a matter of minutes.
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Credit Card Billing Cycle Change

Effective July 2016, the close date of the credit card billing cycle will move from the 15th of the month to the last day of the month. Doing so will enable Procurement to streamline the monthly account reconciliation process.

Prospective Vendors

The University of Delaware Procurement Services department welcomes vendors interested in doing business with the University. We appreciate the very important role vendors play in providing goods and services to University faculty and staff in support of their academic, research, and administrative endeavors. We strive to maintain a fair and competitive procurement process and to foster a mutually beneficial relationship with vendors with whom we do business. Prospective vendors are welcome to visit the Procurement Services office to speak with a representative but are encouraged to call in advance and make an appointment. Please click the For Vendors link on the right side panel of this page to access the University's purchase order terms, insurance requirements, and Supplier Diversity Program information.

Improving Vendor Payment

For successful on-time payment, an invoice needs to include an invoice number along with the pertinent billing information. The matching of an invoice number, vendor ID, and dollar amount works to eliminate duplicate payments. If the invoice you receive does not have an invoice number, ask the vendor to reissue a corrected, complete invoice. All invoices needing payment against an established Purchase Order should be sent by the vendor directly to Accounts Payable at AccountsPayable@udel.edu as instructed on the purchase order received by our vendors.

PO Requisition & Vendor Payment Request are now two separate webforms

To improve efficiency, IT and Procurement have split the Requisition/Vendor Payment Request web form into two individual forms: PO Requisition and Vendor Payment Request.
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PO Amendments

Many vendors in our database received new ID numbers as part of a recent upgrade. A "DNU" indicates an old vendor number that is being phased out. You will not be able to amend a PO that has a DNU (Do Not Use) in the vendor name or address box. You can close the PO, but any other amendment type (e.g. an increase) must be done using a new requisition and the new valid vendor short name from the database.

Payment Activity

You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.

Upcoming Procurement User Group Meetings (click here for the complete list)

February 14, 2017, 3:00 - 4:30 p.m., 130 General Services Building
March 9, 2017, 3:00 - 4:30 p.m., 130 General Services Building
April 13, 2017, 3:00 - 4:30 p.m., 130 General Services Building

Efficient, Electronic Payment Method

The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
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Policies and Procedures

Click here for the current list of Policies and Procedures.
Quick Links

Community Outreach

For Vendors

Payment Activity

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