University of Delaware



Procurement Services 2017 Feedback Survey New

If you attended the Pieces of Procurement Conference on Tuesday, December 5th, please share your thoughts and suggestions by completing this short survey. Thank you in advance for your time and input. Please submit your survey no later than Monday, December 18th.

Procurement Services Says Thank You! New

Thank you to all those who attended the Pieces of Procurement event on December 5th. The PowerPoint presentations will be posted on this website for the next several weeks. Your feedback is valuable to us, so please take the time to complete the short survey that will be sent to you within the next few days. Thanks again for your participation!

New Travel and Expense Program Coming in 2018 New

As announced on UDaily, Concur has been selected as the University's new travel booking and expense management tool.

FIN Request for Payment to Individual change New

Effective November 6, 2017, please submit separate webform requests for recurring payments to individuals at the time payment is due. To avoid duplicate payments, future dated payments will no longer be possible due to the manual intervention needed to change payment amounts or cancel payments.

The Return of Pieces of Procurement

As announced on UDaily, Procurement Services will again hold the day-long Pieces of Procurement Conference on Tuesday, December 5th in Clayton Hall. View the list of modules to be offered. Visit the registration page to sign up for individual sessions.

UD Credit Card Services Web Form Change

Going forward, when access is requested for a new card administrator or when updating an existing card for a new card administrator, the web form will require the date on which the card administrator training was completed. The supervisor of the new card administrator will be added to the routing chain as an approver to verify the date.

Changes to UD Car Rental Procedure

Procurement Services has negotiated car rental rates that include the required $1,000,000 Supplemental Liability Insurance coverage. When making a reservation, the traveler must reference the designated CDP or Contract ID number to ensure that adequate insurance coverage is in place.
» More information about UD car rental procedure

New Online Training Certification

As part of our ongoing efforts to educate and support University purchasing card users, Procurement Services, the Research Office, and Human Resources have partnered to create a new online training certification for all new purchasing card allocators. This new training will allow you to complete your training online, from your desk, in a matter of minutes.
» More information about new online training certification

Credit Card Billing Cycle Change

Effective July 2016, the close date of the credit card billing cycle will move from the 15th of the month to the last day of the month. Doing so will enable Procurement to streamline the monthly account reconciliation process.

Prospective Vendors

The University of Delaware Procurement Services department welcomes vendors interested in doing business with the University. We appreciate the very important role vendors play in providing goods and services to University faculty and staff in support of their academic, research, and administrative endeavors. We strive to maintain a fair and competitive procurement process and to foster a mutually beneficial relationship with vendors with whom we do business. Prospective vendors are welcome to visit the Procurement Services office to speak with a representative but are encouraged to call in advance and make an appointment. Please visit the Special Information for Vendors page to access the University's purchase order terms, insurance requirements, and Supplier Diversity Program information.

Payment Activity

You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.

Upcoming Procurement User Group Meetings (complete list of meetings)

January 11, 2018, 3:00 - 4:30 p.m., 130 General Services Building
February 8, 2018, 3:00 - 4:30 p.m., 130 General Services Building
March 8, 2018, 3:00 - 4:30 p.m., 130 General Services Building

Efficient, Electronic Payment Method

The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
» More information about electronic payment method

Policies and Procedures

Procurement-related Policies and Procedures.
Quick Links

Community Outreach

For Vendors

Payment Activity

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Procurement Tip