New requirements when using Square and PayPal NewIn response to the decreased transparency of credit card payments made via Square or PayPal, new requirements are now in place.
Fiscal 2018 Year End NewInformation on Fiscal 2018 Year-End Cutoffs
Honors Day Award Payments Newinformation about Honors Day Award Payments
HOLD on Procurement Web Forms processing – April 26th to May 2nd NewDue to the PeopleSoft Financials Upgrade, Procurement will be unable to approve/process web forms from April 26th, 2018 through May 2nd 2018. Procurement web forms will be available to originate and route for purpose code approval and departmental approval during this time.
PO Requisition and PO Amendment webform enhancements NewEffective January 3rd, 2018, new versions of the Purchase Order Requisition and Purchase Order Amendment webforms will be available to everyone under the webforms menu. The functionality will remain the same but with some new features added based on user feedback. Detailed process manuals for both the purchase order requisition and purchase order amendment forms are available under the training section of this website. The process manuals contain screen shots for each step from origination to submitting the form.
Procurement Services Says Thank You!Thank you to all those who attended the Pieces of Procurement event on December 5th. The PowerPoint presentations will be posted on this website for the next several weeks.
New Travel and Expense Program Coming in 2018As announced on UDaily, Concur has been selected as the University's new travel booking and expense management tool.
FIN Request for Payment to Individual changeEffective November 6, 2017, please submit separate webform requests for recurring payments to individuals at the time payment is due. To avoid duplicate payments, future dated payments will no longer be possible due to the manual intervention needed to change payment amounts or cancel payments.
UD Credit Card Services Web Form ChangeGoing forward, when access is requested for a new card administrator or when updating an existing card for a new card administrator, the web form will require the date on which the card administrator training was completed. The supervisor of the new card administrator will be added to the routing chain as an approver to verify the date.
Changes to UD Car Rental ProcedureProcurement Services has negotiated car rental rates that include the required $1,000,000 Supplemental Liability Insurance coverage. When making a reservation, the traveler must reference the designated CDP or Contract ID number to ensure that adequate insurance coverage is in place.
» More information about UD car rental procedure
New Online Training CertificationAs part of our ongoing efforts to educate and support University purchasing card users, Procurement Services, the Research Office, and Human Resources have partnered to create a new online training certification for all new purchasing card allocators. This new training will allow you to complete your training online, from your desk, in a matter of minutes.
» More information about new online training certification
Credit Card Billing Cycle ChangeEffective July 2016, the close date of the credit card billing cycle will move from the 15th of the month to the last day of the month. Doing so will enable Procurement to streamline the monthly account reconciliation process.
Prospective VendorsThe University of Delaware Procurement Services department welcomes vendors interested in doing business with the University. We appreciate the very important role vendors play in providing goods and services to University faculty and staff in support of their academic, research, and administrative endeavors. We strive to maintain a fair and competitive procurement process and to foster a mutually beneficial relationship with vendors with whom we do business. Prospective vendors are welcome to visit the Procurement Services office to speak with a representative but are encouraged to call in advance and make an appointment. Please visit the Special Information for Vendors page to access the University's purchase order terms, insurance requirements, and Supplier Diversity Program information.
Payment ActivityYou can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (complete list of meetings)October 11, 2018, 3:00 - 4:30 p.m., 130 General Services Building
November 8, 2018, 3:00 - 4:30 p.m., 130 General Services Building
December 13, 2018, 3:00 - 4:30 p.m., 130 General Services Building
Efficient, Electronic Payment MethodThe University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
» More information about electronic payment method