for information on Fiscal 2016 Year-End Cutoffs. New
Credit Card Billing Cycle Change New
Effective July 2016, the close date of the credit card billing cycle will move from the 15th of the month to the last day of the month. Doing so will enable Procurement to streamline the monthly account reconciliation process.
Payment Activity Enhancement New
The Payment Activity user interface has been upgraded and will be available for use March 1,
2016. The search criteria are now
in a drop down list, and the reports section contains date range fields; otherwise the functionality remains the same. Click
to view screenshots.
The University of Delaware Procurement Services department welcomes vendors interested in doing business with the University. We appreciate the very important role vendors play in providing goods and services to University faculty and staff in support of their academic, research, and administrative endeavors. We strive to maintain a fair and competitive procurement process and to foster a mutually beneficial relationship with vendors with whom we do business. Prospective vendors are welcome to visit the Procurement Services office to speak with a representative but are encouraged to call in advance and make an appointment. Please click the For Vendors
link on the right side panel of this page to access the University's purchase order terms, insurance requirements, and Supplier Diversity Program information.
Improving Vendor Payment
For successful on-time payment, an invoice needs to include an invoice number
along with the pertinent billing information. The matching of an invoice number, vendor ID, and dollar amount works to eliminate duplicate payments. If the invoice you receive does not have an invoice number, ask the vendor to reissue a corrected, complete invoice. All invoices needing payment against an established Purchase Order should be sent by the vendor directly to Accounts Payable at AccountsPayable@udel.edu
as instructed on the purchase order received by our vendors.
PO Requisition & Vendor Payment Request are now two separate webforms
To improve efficiency, IT and Procurement have split the Requisition/Vendor Payment Request web form into two individual forms: PO Requisition and Vendor Payment Request.
Many vendors in our database received new ID numbers as part of a recent upgrade. A "DNU" indicates an old vendor number that is being phased out. You will not be able to amend a PO that has a DNU (Do Not Use) in the vendor name or address box. You can close the PO, but any other amendment type (e.g. an increase) must be done using a new requisition and the new valid vendor short name from the database.
Procurement, working in collaboration with IT, has created a new online W-9 to automate the safe collection of the
Personally Identifiable Information (PII) necessary to pay a vendor. To purchase from a vendor who is new to the
University and therefore not yet in PeopleSoft, departments should send the form link directly to the vendor.
Similarly, to process any payments including refunds or reimbursements to individuals or businesses not already in PeopleSoft,
departments should send the form link directly to the vendor or individual for easy and secure online data collection.
The form is available on the Forms page on this website or by clicking here
Credit Card Services Webform>
The Credit Card Services Webform
is a new webform used to manage all requests relating to the UD Credit Card. Use this form to gain access to Works, request a new credit card or declining balance card, update existing credit cards, cancel an existing card, or replenish declining balance cards.
You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (click here
for the complete list)
August 11, 2016, 3:00 - 4:30 p.m., 130 General Services Building
September 8, 2016, 3:00 - 4:30 p.m., 130 General Services Building
October 13, 2016, 3:00 - 4:30 p.m., 130 General Services Building
Efficient, Electronic Payment Method
The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
Policies and Procuredures
for the current list of Policies and Procedures.