University of Delaware: NCAA Compliance

Compliance Forms

Print and complete forms. Return to the Compliance Office. Questions? Contact the UD NCAA Compliance Office at 302-831-2840 or e-mail: ncaacompliance@udel.edu.

Compliance Camp Forms
Sports Camp Approval Form: If a University of Delaware coach is operating a camp, this form must be completed. It is due to the Compliance Office the February 28 before the camp.
Camp Scholarship Approval Form: If a camp scholarship will be awarded, this form must be completed. It is due to the Compliance Office for approval BEFORE such a scholarship is awarded.
Summer Camp Employment Form: If a University of Delaware student-athlete will be employed at the camp, this form must be completed. It is due to the Compliance Office five (5) days prior to the start of camp.
Discount List: If an individual camper receives a discount, it must be recorded on this form. It is due to the Compliance Office the November 15 following the camp.
Group Discount List: If a group of campers (i.e.: from the same club team) receive a discount, it must be recorded on this form. It is due to the Compliance Office the November 15 following the camp.
Staff List: A list of all individuals who were employed at the camp. It is due to the Compliance Office the November 15 following the camp.
Financial Report: The Financial Report lists the total revenue, the total costs, and the total profit and loss for the camp. It is due to the Director of Athletics the November 15 following the camp.

Official Visit Forms
Student Host Form: This form is to be signed by all student hosts during an official visit, regardless of whether or not they receive student host money. This form is due to the Compliance Office with the Official Visit Summary Form one (1) week after the conclusion of the official visit.
Student Host Log: This form is to be filled out and signed by all student hosts at the conclusion of an official visit if the student host received student host money or meal tickets for the dining hall. This form is due to the Compliance Office with the Official Visit Summary Form one (1) week after the conclusion of the official visit.
Official Visit Summary: This form is used by University of Delaware Coaches to summarize an official visit taken by a prospective student-athlete. This form is due to the Compliance Office one (1) week after the conclusion of the official visit.
Mileage Reimbursement: This form is used by University of Delaware coaches to request reimbursement for mileage costs that a prospective student-athlete incurred while driving to the University of Delaware. This form is due to the Compliance Office one (1) week after the conclusion of the official visit.

Monthly Forms
The following forms are all due on the 5th of every month during the academic year.
Athletically Related Activity Sheets: This form is used by University of Delaware coaches to record all countable athletically related activities for a given month.
Telephone Log: This form is used by University of Delaware coaches to record telephone contacts with prospective student-athletes.
Unofficial Visit Log: This form is used by University of Delaware coaches to record unofficial visits.

Rosters
Preliminary: This form is used by University of Delaware coaches to report their preliminary roster.
Final: This form is used by University of Delaware coaches to report their final roster.

Miscellaneous Forms
Length of Season Report: This form is used by University of Delaware coaches to designate their length of season.
Renewals for Financial Aid: This form is used by University of Delaware coaches to report those student-athlete who’s athletics scholarship will be renewed. Student-athlete who are not returning to UD or are not having their athletics’ scholarship renewed must be listed as well.
Summer Basketball League: This form is used by University of Delaware basketball student-athletes to request permission to participate in summer basketball leagues. Permission must be received before a student-athlete may participate in such a league.
Voluntary Quit Form: This form is used by University of Delaware coaches to confirm, in writing, that a student-athlete has voluntarily quit the team.
Awards Summary Form: This form is used by University of Delaware coaches to record awards given during the past academic year. Letter winners and/or MVP awards distributed at the year-end Men’s and Women’s banquets are not to be included.
Recruiting Log: This form is used by University of Delaware Coaches as a recruiting documentation tool.
Master Contact and Evaluation Form: This form is used by University of Delaware Coaches as a recruiting tool to document contacts and evaluations of prospective student-athletes.

DIARS
Review the Policies and Procedures for DIARS Revenue Events/Activities before completing these forms.
Application to Conduct DIARS Revenue Events/Activities: This form is used by University of Delaware coaches and Recreation Services to conduct revenue events and activities. Complete and submit this form online. The NCAA Compliance Office will route the form for approval signatures.
Agreement to Participate:: This form is to be used only when conducting alumni contests, clinics, and outside group activities. Coaches and Recreation Staff print and distribute this form to participants.
Approval of Published Materials: This form is used by University of Delaware coaches and Recreation Staff in conjunction with conducting a revenue event. This form is to be submitted to the NCAA Compliance Office with all written materials that will be externally circulated relative to the event.