Residence Hall Regulations (RHRs) are policies designed to ensure the safety and security of residents and guests within our communities so they can learn, contribute, thrive and achieve their aspirations. These policies serve as a guide for members and guests of our communities.
It's expected that all members of our community (both permanent and temporary) adhere to these policies in order to positively contribute to the environment. Individuals who that disrupt the safety and security of their community will be held accountable through the RHR process (outlined below).
When a staff member from Residence Life and Housing addresses a policy violation, they will gather as much information as possible and submit an incident report. The information they gather will include who (if any) was present during the incident, what they observed/heard, and any information that was shared with them by those involved during the documentation. Staff members are documenting only the information they are presented with and not making any judgments of responsibility for any parties involved.
After a report is submitted Residence Life and Housing staff members will review the report and determine what (if any) policy violations the staff member may have documented. If it appears that a policy violation may have been documented, the Coordinator or Associate Director will assign a charge(s) to the case and send the case to be adjudicated.
For any case involving a Residence Hall Regulation, a student who is alleged to have violated a RHR policy will receive a copy of the incident report written by the staff member, as well as what policies they are charged with. Additionally, students will receive information about what the next steps are in the RHR process for them.
Once charges have been assigned, a student will have the opportunity to participate in one of the options detailed below to resolve the documented concerns. Specific instructions will be included in an email they receive from their Residence Hall Coordinator. Students who choose not to complete the module or meet with their RHC will be referred to the Office of Student Conduct.
1. Online Module
The online module is an opportunity to reflect on the documented incident and highlight the importance of positive contributions to their community.
2. Meeting with Residence Hall Coordinator (RHC)
The meeting with your RHC will include an in-depth review of the incident and a detailed conversation on Residence Life & Housing’s expectations for community membership. Educational sanctions may be assigned to students to further assist with reflecting on the lessons learned from the RHR process.
3. Referral to the Office of Student Conduct
Repeated disruptions to the community or particularly severe incidents may be referred to the Office of Student Conduct for adjudication. As a strong partner with Residence Life & Housing, the Office of Student Conduct can have an elevated conversation on the University’s expectations of its students and assign additional sanctions if necessary.
The appeal process for Residence Hall Regulation violations exists to review the appropriateness of the Residence Hall Coordinator's initial decision. All appeals must be written and can be submitted to either the Coordinator (Upper Division students) or Associate Director (First Year students) of Student and Community Advocacy.
The appeal must be filed within five (5) business days of the date on which the decision email is sent from the Residence Hall Coordinator. The appeal is limited to two double spaced pages with one-inch margins. The appeal must clearly explain, in detail, the basis for the appeal, and should include one or more of the appeal grounds:
1. The decision of the Residence Hall Coordinator is contrary to the information presented during the meeting; or
2. Procedures were not followed during the process; or
3. The sanction imposed is inappropriate or unreasonable.
If a student submits an appeal, sanctions will not take effect until the Coordinator or Associate Director renders a decision, unless otherwise noted.
Following a review and potential meeting with the student, the Coordinator or Associate Director may uphold the initial decision, modify the sanction(s), or dismiss the case. The Coordinator or Associate Director will email a written notice of the appeal decision within ten (10) business days after receiving the written appeal.
Sanctions are opportunities for students to reflect on what they learned from their involvement with the RHR process and to identify/engage in opportunities to positively contribute to their communities in the future. Sanctions are tailored to the incident and students are encouraged to take an active role in developing their sanctions with their RHC. Students who choose not to complete their sanction or complete the module/meet with their RHC will be referred to the Office of Student Conduct.
Any student charged with a policy violation at the University of Delaware has the right to a fair and impartial review to determine the merit of the charge(s).
University of Delaware, procedural fairness requires:
For a full listing of UD's Academic openings and closings visit our Academic Calendar.