University of Delaware
Uniform Guidance

Policies and Forms

We hope this page will help you answer commonly asked questions about the Graduate Tuition Policy at the University of Delaware. If you have any questions, please contact your Contracts & Grants Specialist.

 

Please click on a question to expand it and see the answer.

Graduate Tuition Policy - Frequently Asked Questions

  • 1. Does the University of Delaware direct charge graduate tuition to sponsored awards??

    • Yes, the University of Delaware has a Graduate Tuition Policy - graduate tuition charged to sponsored awards. This policy was enacted February 1, 2016

  • 2. Do I need to rebudget funds to pay for graduate tuition for proposals submitted prior to February 1, 2016?

    • The graduate tuition policy was effective February 1, 2016 and from that date forward graduate tuition should be included in all proposals submitted from the University of Delaware. If a proposal was submitted prior to February 1, 2016, there is no need to rebudget funds to pay for graduate tuition even if the award is funded after February 1, 2016.

  • 3. Does the Graduate Tuition Policy apply to all sponsored contracts and grants?

    • Yes, the graduate tuition policy will be applied to all contracts and grants regardless of funding source.

  • 4. What if sponsor provides cost of education allowance?

    • If a sponsor provides a stated amount for cost of education, you should budget this amount instead of the 20% for tuition.

  • 5. What if a sponsor does not allow graduate tuition to be charged?

    • The sponsor should have written policy or documentation that states it does not allow graduate tuition to be charged. In these cases, an exception will be made to charging graduate tuition in the proposal and subsequently to the award. The policy or reference to the policy should be included in the proposal approval routing form.

  • 6. May exceptions to the graduate tuition policy be requested?

    • The Principal Investigator’s dean may grant exceptions to the policy when the total funding available to the PI(s) project is less than $75,000 per year. The proposal being submitted to the sponsor must be consistent regarding the request for graduate tuition funding.

  • 7. How are exception requests to the graduate tuition policy processed?

    • A request for an exception to the graduate tuition policy should be processed via the proposal approval routing form. If the request is due to written sponsor policy, the policy should be attached to the proposal so that it is viewable on the proposal approval routing form. If the request is due to the PI project being less than $75,000 an explanation to this effect should be provided on the proposal approval routing form by the originator of the form.

  • 8. Who must approve an exception request to the Graduate Tuition Policy?

    • The Dean or their designee will approve the proposal approval routing form for all exception requests. All proposal approval routing forms with a request for an exception to the graduate tuition policy will be sent to the Associate Deputy Provost for Research Administration and the Deputy Provost for Research and Scholarship for review and approval prior to submission of proposal.

  • 9. How much graduate tuition do I charge to an award if the graduate student is being funded for less than 100% of their stipend from the sponsored award?

    • If the individual is being paid less than 100% of their stipend on the sponsored award, the rate of tuition should be prorated appropriately to reflect the reduced stipend amount being charged to the sponsored award. For example, a student paid 50% stipend on a sponsored award should have 10% tuition charged.

  • 10. If a graduate student is on sustaining, how much of that fee do I charge to the sponsored award? What if a graduate student is on sustaining but funded for less than 100% of their stipend from the sponsored award?

    • If the graduate student is being paid 100% stipend on the sponsored award, 100% of the sustaining fee should be charged. If the individual is being paid less than 100% of their stipend on the sponsored award, the rate of sustaining fee should be prorated appropriately to reflect the reduced stipend amount being charged to the sponsored award. For example, a student paid 50% stipend on a sponsored award should have 50% sustaining fee charged.

  • 11. Since graduate tuition is per credit, do we use 9 credits to calculate “total graduate tuition”?

    • Full tuition is considered 9 credit hours at the program rate.

  • 12. How should tuition be handled with re-budgeting or re-allocation of graduate stipend after an award is made?

    • In the same way that fringe follows salary, any re-budgeting or re-allocation of graduate student stipend should include the proportionate re-budgeting or re-allocation of tuition.

  • 13. How should graduate students on a 12 month contract working in the summer and/or winter sessions be handled?

    • The policy is applicable for fall/spring semesters only. Tuition does not need to be budgeted for summer and/or winter session.

  • 14. Questions about Graduate Tuition Policy?

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