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Notary & Apostille Information

Frequently Asked Questions

  • Where Do I Find a Notary Public at UD?

    Notaries are available in many on-campus units. You will find a list in the UD Directory (under Affiliations, select "Notary"). As the list may not be current, it is best to contact the person in advance to schedule an appointment.

  • What Does a Notary Public Do?

    A Notary Public is a person appointed by a state government to witness the signing of important documents. Their job is to confirm the true identity of the person who signs the document. They do this by reviewing a current ID that includes a photo, signature and physical description (such as a driver’s license or passport). It is important to note that U.S. notaries serve a different role than notaries may have in other countries. U.S. notaries are not required to be attorneys, judges or high-ranking officials, and they are not the same as a Notario Publico.

  • Notarization vs. Apostille

    When a Notary affirms a signature, this is often enough to prove the legitimacy of a document in the U.S. An Apostille is an extra layer of verification, provided by the Delaware Secretary of State. It is sometimes required by governments outside of the U.S. (or their consulates). Apostilles must be issued in the same state that the document was notarized.

  • What Documents will the Registrar's Office Notarize (or prepare for Apostille)?

    The UD Registrar’s Office will notarize a UD transcript or paper diploma, or prepare the paperwork required to request an Apostille for these documents. An Apostille is neither required nor necessary for a CeDiploma. A CeDiploma has legal standing, is non-repudiating, and can be validated through the UD Diploma Validation website to provide absolute confidence in the credential's authenticity. Questions should be directed to registrar@udel.edu.

Registrar's Office NOTARY Instructions

NOTE: Notary services are not available at this time. Thank you for your understanding. Appointments are not necessary, however, to ensure a Notary is available, please call 302-831-1289 or email registrar@udel.edu in advance. The signer should bring the original, unsigned document, and an official/valid photo ID (driver’s license or passport). Notarization usually takes 10-20 min. to complete.

Appointments are not necessary, however, to ensure a Notary is available, please call 302-831-1289 or email registrar@udel.edu in advance. The signer should bring the original, unsigned document, and an official/valid photo ID (driver’s license or passport). Notarization usually takes 10-20 min. to complete.
 

Registrar's Office APOSTILLE Instructions

NOTE: The Office of the Registrar is able to provide limited Apostille preparation services at this time. Please contact Lillian Grannum, lgrannum@udel.edu for more information and assistance.

The Delaware Secretary of State can issue Apostille and Authentication certificates for documents from Delaware schools and institutions of higher education. The request must originate from the student. A Notary in the Registrar’s Office can prepare the documents for the Delaware Secretary of State. See below for the specific instructions about what to provide, depending on the type of document that requires an Apostille. The preparation of the Apostille documents takes between 5-10 business days.

APOSTILLE CHECKLIST:Print and complete the Apostille Checklist, noting what items you need authenticated and your method of payment. Please include the checklist with your cover letter and documents.

COVER LETTER:Prepare a cover letter to accompany the original document(s). The cover letter should include your full name, contact information (email, phone) payment information, and the address where the documents should be sent once the Apostille is applied. Please use this template (click to download).

TRANSCRIPT:An Apostille can only be applied to a notarized, original transcript. At this time, paper transcript production has been suspended. If you require an Apostille for an official transcript, please contact lgrannum@udel.edu for more information and assistance.

DIPLOMA: An Apostille can be applied to either an original or high-quality scanned image of a diploma. At this time, we are only able to accept scanned images.

PAYMENT: The Delaware Secretary of State charges a $30 fee for the Apostille and Authentication. If you submit your payment with your cover letter, the Registrar’s Office will deliver it to the Secretary of State, together with your documents. You may also arrange payment directly with the Secretary of State’s office (+1-302-739-3077, ask for the Apostille Office).

  • Checks: Checks should be made payable to "Delaware Secretary of State".
  • Credit Card: American Express, Visa, Discover, MasterCard are acceptable. Please include the card number, expiration date, CVV, name on card and billing address.
  • Cash (U.S. currency only): Cash is accepted if the student delivers the documents to the Secretary of State. The Registrar’s Office will not accept cash.

The payment must accompany the documents unless you want to arrange payment directly with the Secretary of State’s office:

Department of State
ATTN: Apostille Office - Margaret Magnusen
Division of Corporations
401 Federal Street, Suite 4
Dover, DE 19901


SUBMITTING YOUR MATERALS: Please submit the Apostille checklist, cover letter, and other required materials via this secure link. Please allow 5-10 business days for processing.