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Degree Audit and What-If – Frequently Asked Student Questions

Contents:

  1. What is the Degree Audit?
  2. What is the What-If Report?
  3. How do I access my Degree Audit and What-If Report?
  4. Is there a general structure/layout to the Degree Audit and What-If report?
  5. My Degree Audit is not reflecting coursework or requirements as expected. What do I do?
  6. I am registered for a course with a grading basis of "Pass/Fail Student Option". Why is the course not satisfying requirements?
  7. I registered for a non-repeatable course that I have already taken so I can attempt to get a better grade, but I can no longer see the first instance of the course in my Degree Audit, why is that?
  8. My advisor told me that they would allow an exception to the approved curriculum for me. Why is my Degree Audit not reflecting this exception?
  9. The curriculum for my major/minor/certificate was revised, but I am still seeing the old requirements in my degree audit. Why aren’t the new requirements appearing?
  10. The Residency Requirement in my Degree Audit is reported as "not satisfied", however, my advisor and I have both verified that I have met the requirement. How can we fix this?
  11. I registered for a course that is listed as an eligible breadth requirement course. Why is it not listed as satisfying the requirement in my Degree Audit?

1. What is the Degree Audit?

The Degree Audit is a report of degree requirements based on a student's declared area(s) of study. It includes all earned and in-progress credit on the student’s record and applies that credit to applicable requirements, providing students and advisors with an individually tailored reference for degree progress. The degree audit assumes successful completion of in-progress coursework when evaluating requirements, and pre-emptively excludes credit for repeated courses that cannot be repeated for credit. Note that this tool is primarily for Undergraduate students and is not available for the majority of Graduate programs.

2. What is the What-If Report?

The What-If is a report, similar in structure and nature to the Degree Audit, is used to show how a student's earned and in-progress credit could apply to a different or additional area of study. Like the Degree Audit, it is primarily for Undergraduate students and is not available for the majority of Graduate programs. It is available to both students and advisors through self-service in UDSIS and is intended as a supplemental tool to in-person advisement. While it doesn't guarantee entry into a major/minor/certificate, it can provide a sense of what work will be needed for that major/minor/certificate should you decide to declare it.

3. How do I access my Degree Audit and What-If Report?

These tools can be found in UDSIS under the Degrees & Advisement tile. See Advising Tools for Undergraduates for more information.

4. Is there a general structure/layout to the Degree Audit and What-If report?

Yes, see Reading the Degree Audit for more information.

5. My Degree Audit is not reflecting coursework or requirements as expected. What do I do?

Students with questions about their Degree Audit, or degree progress in general, should contact their advisor or Academic Assistant Dean's office of their college.

6. I am registered for a course with a grading basis of "Pass/Fail Student Option". Why is the course not satisfying requirements

In most cases, coursework taken Pass/Fail as an option can only be used as a free elective, as noted in the Catalog at Loading..., Section: Pass/Fail Grading Option. Students are encouraged to consult with and obtain approval from their advisors in the selection of courses to be taken on a pass/fail basis. Courses taken under this grading basis are shown in the "Courses Not Used By Degree Audit" section at the end of the report for easier identification.

7. I registered for a non-repeatable course that I have already taken so I can attempt to get a better grade, but I can no longer see the first instance of the course in my Degree Audit, why is that?

When a student repeats a non-repeatable course, the Degree Audit pre-emptively excludes one of the instances so that students and advisors are aware in advance that credit will only be earned once for the course. Both instances remain as part of the student's record, and both will appear on the transcript, with credit being excluded for one of them.

8. My advisor told me that they would allow an Exception to the approved curriculum for me. Why is my Degree Audit not reflecting this exception?

See the Catalog: Loading... Section: Exceptions To Requirements.
Advisors must submit a Course Substitution form in order to provide approval for a course substitution and have it reflected in a studen's Degree Audit. Depending on the requirement, sometimes additional approvals are needed, and time should also be allowed for processing. Confirm with your advisor that they have submitted a form for your exception. You will receive an email notification once the form has been processed and the exception reflected in your Degree Audit.

9. The curriculum for my major/minor/certificate was revised, but I am still seeing the old requirements in my degree audit. Why aren’t the new requirements appearing?

See the Catalog: Loading... Section: University Catalog Policy.
By default, students are held to the set of requirements in the catalog that correspond to the admission term (or readmission term, for readmits). Students may follow a more recent set of requirements with permission of their Academic Assistant Dean, but are not eligible for prior sets of requirements. Advisors may request this change for an advisee by submitting the Change of Catalog Year form.

10. The Residency requirement in my Degree Audit is reported as "not satisfied", however, my advisor and I have both verified that I have met the requirement. How can we fix this?

See the Catalog: Loading... Section:Transfer Credit Policy: Residency Requirement
The limitations of the system do not allow for the Residency Requirement to be evaluated perfectly by the Degree Audit. In cases where the transfer credit limit (10 credits for the 90 of first 100 option; 6 credits for the 30 of last 36 option) is met or exceeded in the same term that the student meets the credit threshold (100 credits for 90 of first 100 option; 36 credits counting backwards for the 30 of last 36 option), the Degree Audit will report as "not satisfied" to avoid false positives and prompt a manual review. Your advisor may process a Course Substitution form to reflect the requirement as satisfied after confirming completion through a manual review.

11. I registered for a course that is listed as an eligible breadth requirement course. Why is it not listed as satisfying the requirement in my Degree Audit?

Note that there are several rules that apply to the Loading...:

  • "Students must take breadth courses from four different subject areas (e.g. the four-letter subject code ACCT, HIST, etc.)"
  • "Students may not use a course that is cross-listed with a subject area that has already been used to satisfy a university breadth requirement."
  • "Students enrolled in a single major may not satisfy the breadth requirement with courses in the subject area of that major (e.g. chemistry majors may not use CHEM courses)"
    • For a student pursuing multiple majors, this rule does not apply, however the Degree Audit may still exclude a course in the subject area of one of the student's majors. If this occurs, alert your advisor and request that they submit a Course Substitution form to correct it.

Also note that there are two distinct breadth lists that use the category titles of "Creative Arts and Humanities", "History and Cultural Change", "Social and Behavioral Sciences", and "Mathematics, Natural Sciences, and Technology": University Breadth and Arts and Sciences College Breadth. Since they both use the same category titles, be sure to double check that you are looking at the appropriate list when making course choices. The University Breadth requirement is required of all undergraduates and can only be satisfied by courses on the University Breadth requirement lists. The College of Arts and Sciences Breadth requirement only applies to students in that college and varies based on major. The College of Engineering also has their own supplemental college breadth list for majors in that college. See your specific major requirements for more details on college level requirements and contact your advisor with questions/concerns.