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Grading, Grade Rosters & Deadlines

Contents:

For grading problems or questions, please e-mail grading-registration@udel.edu or call 831-1552.


Grading Deadlines

Grades must be submitted 72 hours after the last day of instruction for a class, or if a final exam is given, 72 hours after the final exam.

Term Code MidTerm Grade Deadline Last Day of Finals Final Grades Due
Fall 2019 2198 Fri., 10-11-19 Sat., 12-14-19 Wed., 12-18-19
Winter 2020 2201 NA Sat., 2-8-20 Wed., 2-12-20
Spring 2020 2203 Fri., 4-10-20* Thurs., 5-28-20 Mon., 6-1-20
Summer I- 2020 2205 NA Sat., 7-11-20 Wed., 7-15-20
Summer 7 1/2- 2020 2205 NA Thurs., 7-20-20 Mon., 8-3-20
Summer II- 2020 2205 NA Fri., 8-14-20 Tues., 8-18-20

* Changes due to Coronavirus Covid-19 Pandemic.

NOTE: Spring 2020 mid term rosters will be available by 9 AM on April 1, 2020.


Mid-Term Grading

Undergraduate students will appear on the Mid-Term Grade Roster if it is determined mid-term grades would contribute to their student success. Primarily they will be students who were admitted in the current or previous term (both new Freshmen and new Transfers), however Continuing Education (Non-Degree) Students may, in rare circumstances, be included as well. Therefore, during the Mid-term grading period, all faculty should check their Faculty Center, to determine if a Mid-Term Grade Roster has been generated for their course. The mid-term grading period is during the seventh week of the Fall and Spring semesters.



Distribution of Final Grade Rosters

For Fall and Spring, Final Grade Rosters will be available at 9:00 am on the last day of class. For Winter and Summer, Final Grade Rosters will be available at 9:00 am on the Wednesday before classes end. Final grades must be submitted 72 hours after the last day of instruction for a class, or if a final exam is given, 72 hours after the final exam.

Faculty may access their online rosters for grading in the Faculty Center tile of their Faculty & Advisors Homepage.

  1. Access UDSIS.
  2. On your Faculty & Advisors Homepage, click on the Faculty Center tile.
    A list of your courses for the current term appears. (This may take awhile depending on the amount of data.) To select a different term, click the Change Term button, select a term and click Continue.
  3. Click on the Grade Roster icon Grade Roster Icon next to the course you wish to grade. A new screen with the roster appears. Please ensure the "Grade Roster Type" is set to "Final Grade."
  4. To download the roster, click the Download icon Download Icon in the header bar of the roster table. If you have problems, check your browser setup concerning enabling pop-ups and trusted sites.
  5. Need help with Final Grade Rosters?   See instructions.
  6. Need help with UDSIS Faculty Center?   See instructions.


Missing Names on Grade Rosters

If an attending student's name is missing from your Mid-Term or Final Grade Roster, you may submit a grade using the Change Grade/ Supplemental Grade form, available in the Forms tile of your Faculty & Advisors Homepage. If you attempted to submit the Change of Grade form and were not able to for the student, please contact grading-registration@udel.edu for assistance.



Final Grades

  • Spring 2020 Grading Information
    1. Students receiving "I" grades during final grading may request a change to the modified pass/no credit grading basis after the final grade is assigned. Grades D+ through F will automatically be changed to the modified pass/no credit grading basis once the final grade is in.
    2. Students receiving grade changes after June 9th may request a change to the modified pass/no credit grading basis. Grades D+ through F will automatically be changed to the modified pass/no credit grading basis once the final grade is in. For grades C and above, if the student already elected the modified pass/no credit grading basis for the course, the new grade will automatically be under that grading basis. They may request a change back to Standard Grading if desired.
    3. After June 9th, for both "I" Grades and Grade Changes students will make their request to update their grade to the modified/pass no credit grading basis via the CURC process.
    * Acceptable Grades for End of Term
  • A, A-, B+, B, B-, C+, C, C-, D+, D, D-,F,   (S and U available for Graduate Sustaining Research)
  • I - Incomplete. See "Incomplete grades" below .
  • Z - Unofficial withdraw. Applicable to students who never attended or stopped attending. (No preprinted "W").
  • Faculty Senate-approved change in October 2018

  • Level of Participation

    In order for the University to comply with rules issued by the U.S. Department of Education, instructors are required to record a student's level of participation and/or last date of participation when assigning a failing grade. When a failing grade is entered in UDSIS on the Grade Roster, the instructor will be prompted to enter a "Level of Participation" of either "Full," "Partial," or "None." Further, if "Partial" is entered, the instructor will be prompted to enter the student's last date of participation.

    Participation:

    Participation includes any contact between the instructor and student relevant to the course - including class attendance, participation in a discussion in Sakai/Canvas, a paper, an examination, written and verbal conversation between the instructor and student about the course. It is important to note that participation for these purposes is defined not by the quantity or quality of participation, but by the student's last date of participation. For example, if a student never attends class, but takes the final exam, the Level of Participation is "Full."

    Why are dates needed when students fail a class or do not begin attendance in a class from which they did not officially withdraw?
    The University disburses financial aid at the start of classes based on the number of credits for which the student registered. The U.S. Department of Education requires the Office of Student Financial Services (SFS) to determine if failing grades were assigned because the student did not attend the class at all or if the student simply stopped attending at some point during the semester. If the enrollment status at time of disbursement is proven to be incorrect at the end of the term, the student's aid must be adjusted. The U.S. Department of Education holds all schools responsible for proving that students began attendance in all classes and that the failing grade was an "earned" grade. Since the University is not required to take attendance, SFS is required to confirm:

    1. The student began attendance in all classes;
    2. The student began attendance but unofficially withdrew from one or more classes at some point in the semester; and
    3. If the student failed one or more classes, that the student participated through the end of the semester.
  • * Restricted Use Grades (Appropriate only as specified)
    • W - Official withdraw - Acceptable only when prerecorded on roster.
    • L - Listener (Audit) - Acceptable only when prerecorded on roster. Where "L" is prerecorded, instructor should submit "L" or "LW" (Listener withdrawn).
    • P - Pass - Acceptable only for courses approved Pass/Fail by Faculty Senate. Pass/Fail are the only grade options for these courses. An acceptable letter grade (see above) must be submitted for students who elect to take a course for pass/fail grading. The letter grade will default to "P" or "F" as appropriate.
  • * Incomplete ("I") Grades
  • In the event that a student fails to complete a course for illness or an other reason deemed adequate by the instructor when requested by the student, the grade of I (Incomplete) may be given as an end of term grade. If the student has not made such a request, the posted grade should be a "Z", "F" or a higher grade based on the work required for the course.

  • An incomplete grade will automatically default to "F" two weeks into the next regular semester. The faculty member has several options regarding the default deadline:

    •  *   Do nothing. Allow the grade to default to "F".
    •  *   Submit an Incomplete Grade Explanation, providing an alternative to the default "F".
    •  *   Submit an Incomplete Grade Extension, extending the default deadline to allow the student additional time to complete the work.
  • Incomplete Grade Explanation and Incomplete Grade Extension forms are available in the Forms tile of your Faculty & Advisors Homepage. If you are submitting an Incomplete Grade Explanation or Incomplete Grade Extension form, it must be completed by the Deadline for completion of deferred examinations and incomplete work for that semester. Please see the Academic Calendar for the specific dates.



  • Grade Changes

    Once grades have been posted, faculty that need to make a change to a student's final grade, must do so via the Change of Grade form. There is a link to this form on our Forms page as well as in the Faculty Center under the "Forms" tile. Please note that grades cannot be changed once a student's degree has been conferred.


    For additional questions, contact grading-registration@udel.edu .