Payroll

 

Summer Session 2015 (15 C/D): Supplemental Teaching Payments

General Instructions

Processing Aids, Contacts, Payroll Deadlines and other useful information is posted on the Payroll website.

Powerpoint notes on the layout and use of Chartfields on the S-contract and Grad Non-Contract Pay forms are also available.

Faculty (regular and adjunct), Exempt Staff and Graduate Students

All instructional staff except for graduate students must be paid on the PeopleSoft UD web forms S-contract. All instructional graduate students must be paid on a GNCP. Before a form can be made, the instructor must be an acive employee in the HR system. If they are new employees a HR Job Data (New Hire JED) must be completed first.

The following form fields and values pertain for the Summer Semester:

Semester: 15C=1st Summer Session; 15=2nd Summer Session

Reason - depends on the University Unit sponsoring the S-contract and the type of work performed.

Activity Reason Notes
Lecture/Lab Summer Tch (02)  
Administrative Other Pay (08) Any activity without a "Course-ID", even if it is instructionally related.
Honorarium Honorarium (06)  
Independent Study Ind Study (15) For Indep/Priv Study enter Course-ID, section, and Course-Type on the first page of the form, plus the Student(s) ID number and credits in the "Comments" Section of page 2.
Music Priv. Study Music Pvt (10)
Online Teaching Summer Tch (02) Professional and Continuing Studies contracts for Distance Learning and non-credit programs will be generated by the Division of Professional and Continuing Studies.

Payment based on hours worked? For Teaching, No.

Begin/End Dates: Both the Payment and Contract dates are normally the first and last day of the Summer Session.

Session Begin End
First Session 5 week 06/08/2015 07/10/2015
7.5 week 06/08/2015 07/28/2015
Second Session 07/13/2015 08/13/2015

Speedtype: As designated by the sponsoring department (e.g.: ACCT112115). Class = 000. Some departments are using different speedtypes for winter online, winter abroad, and winter-campus classes.

Earnings Code and Account: Depend on both the Employee category and whether the contracted activity is teaching or administrative. Use "Teaching" object codes only when the work is identified to a particular Course-ID. Otherwise, use the "Administrative" object code, even if the work is instructionally related but without a particular Course-ID.

Employee Duties Earn Code Account
(mimics legacy object code)
Regular Faculty (Electing summer retirement) Teaching FSR 121300
Administrative FSR 121800
Regular Faculty (Not electing summer retirement) Teaching FSN 121400
Administrative FSN 121900
Professional Staff Teaching SCR 121400
Administrative SCR 120400
Rank for Adjunct Faculty> Teaching OCY 121500
Graduate Students Teaching STN 126900

Rank for Adjunct Faculty

Off-campus faculty are normally compensated at a rate based on degree level (Masters = Instructor rate, PhD = Assistant Professor rate). Any exceptions to this guideline should be justified in the "Reason for Payment..." or "Comments" section. Justification should include: the name of the institution where the individual is normally employed, their rank/position at that institution, and any other reason for requesting payment in excess of the Instructor rate. All exceptions to the standard rate require approval by the Dean.

Exempt Staff Eligibility

Supervisors of exempt staff being paid for Fall Semester teaching must approve supplemental payments on the basis that this work is outside the individual's normal commitment to the University and will not conflict with his/her regular duties.

Please contact Records Management (831-8677) with any additional questions about the preparation and routing of S-Contracts and "Graduate Student Non-Contract Pay" forms.

Payment Policy & Pay Rates

On-contract, full-time faculty teaching overloads (including Continuing Education, Special Sessions, and other overload teaching) are paid 2.25% per credit hour of their base academic year salary within the bounds of the "Floor" and "Ceiling" rates in the table below. Provost approval is required for exceptions to standard rates for benefited employees (not retirees) and employees who report directly to the Provost.

Payments for full-time faculty on 12-month appointments and for 12-month exempt staff who hold a secondary faculty rank are paid based on their salary adjusted to a 9-month basis as follows:
(12-month "Annual Rate") x 9/11 = (Academic Year basis) then determine 2.25% per credit and apply the Floor and Ceiling boundaries below. All exempt staff without a secondary academic rank will be paid at the floor rate for the rank for which they are qualified. Provost approval is required for exceptions to standard rates for benefited employees (not retirees) and employees who report directly to the Provost.
Example: ($70,000 12-month-base) x 9/11 = ($57,273 as 9-month-base)... x 2.25% = $1288.64 per credit.

Off-campus faculty are paid at the floor rate. Normally, their level is based on degree level (Masters = Instructor rate, PhD = Assistant Professor rate). If off-campus faculty hold a higher rank at another institution, or are otherwise particularly qualified for payment at a rank above Instructor, the academic department should contact the unit sponsoring the S-contract (Dean's office, Continuing Studies, or Special Sessions). All exceptions to the standard rate for Exempt Staff and Off-Campus Faculty require approval by the Dean.

OVERLOAD COMPENSATION SCHEDULE*
(Applies to Overload, Continuing Studies and Special Sessions)**
Effective September 1, 2014
RANK FLOOR CEILING****
1 cr 2 cr 3 cr 4 cr*** 1 cr 2 cr 3 cr 4 cr***
Full Professor 2434 4868 7302 9736 3356 6713 10069 13425
Associate 2091 4181 6272 8363 2302 4604 6906 9208
Assistant 1838 3676 5515 7353 1957 3914 5872 7829
Instructor 1555 3111 4666 6222 =Floor
Grad Student with Masters 1555 3111 4666 6222 =Floor
Grad Student w/o Masters 1439 2879 4318 5757 =Floor
Lab Teaching 2151  

Footnotes:

* Rate applies to regular or part-time faculty teaching at his/her regular campus location or workplace or location within 50 miles round trip between instructor residence and course location. Add $100 if instructor travels 51-100 miles round trip between instructor residence and course location; add $200 if instructor travels more than 100 miles between residence and course location. Incremental payment for instruction at distance locations is based on extra commuting time incurred for such instruction.

** Any additional reimbursement for travel must be arranged in advance through the unit funding the overload.

*** Applies only if one instructor is teaching both lecture and laboratory of a 4-credit course. If laboratory is taught by different instructor, the lecturer receives the 3-credit course rate and the laboratory instructor the 1-credit rate.

**** Ceilings will be recomputed based upon actual average salaries by rank (excluding instructors) no later than January 20 of each respective year.

Compensation Limits

During the Summer Session compensation for regular University employees is not to exceed payment for two courses (6 credits) or its equivalent plus $360 for Supervised Study.

Spanning the period from September 1 through May 31 faculty members on academic year contracts may receive additional compensation beyond the terms of their basic appointments not to exceed the dollar value of three 4-credit courses plus $360 for Independent Study (in Winter Session). Summer teaching is unaffected by that limit.

In the Summer Session, graduate students are limited to working no more than 40-hrs/week. In terms of teaching assignments, this will equate to teaching 12-credits across the entire summer (First and Second Session combined).

Supervised Study

Only regular faculty and visiting professors may conduct Supervised Study. To be eligible for payment, the faculty member must meet with the student a minimum of two meetings per week during the Summer Session for a 3-credit hour supervised study. This meeting time can be prorated for other credit hour enrollments. Students who require less supervision, may earn credit, but the faculty will not be eligible for compensation in such cases.

Students must be registered for credit and pay the required tuition. Payment will not be made for directing a supervised study if the equivalent material is covered in a regular scheduled course during that academic session.

A faculty member is eligible to receive $40 per credit hour for directing supervised studies to a maximum of $120 per student and $360 for the entire Summer Session. If compensation is appropriate within the guidelines listed here, the HR web form "S-contract" should be used; the reason should be "Ind Study (15)"; the Course-ID, Section, and Course-Type should be entered on the first page of the form, and
the comments section on the second page of the form should specify the Student-ID and credits for each registered student.

Departments are strongly urged to keep some written record of the content and grading criteria to which the faculty and student agree prior to the start of the supervised study experience.

UD Online Payment Rates

Video-based, web-based and print-based distance learning classes are administered by the Division of Professional & Continuing Studies, who also prepare the applicable S-contracts for those classes.
The following rates are paid for teaching UD Online/Distance Learning Courses:

Thresholds for full s-contract pay for online overload sections, Fall 2014:

College Undergrad Grad
College of Agriculture and Natural Resources 15 10
College of Arts and Sciences 25 15
Alfred Lerner College of Business and Economics    
Threshold for 1 S-contract 25 15
Threshold for 2 S-contract 55 45
Threshold for 3 S-contract 100 90
Threshold for 4 S-contract 145 135
College of Engineering 30 24
College of Health Sciences 15 10
College of Earth, Ocean, and Environment 15 10
College of Education and Human Development 25 15

Revised 11/18/2014

Effective Winter 2014:
Online instruction is a recognized category of instruction and may be assigned as faculty
workload in conformity with Article 11.3 of the CBA. When online instruction is conducted as an overload, instruction shall be compensated based on S-contract rates on the condition that a threshold enrollment specified by the appropriate dean is reached. Overload courses may, at the discretion of the dean, be compensated with fractional S-contracts should enrollment be below the specified threshold. The fraction of the S-contract amount will be the actual enrollment as a fraction of threshold – e.g., enrollment of 12 when the threshold is 20, would lead to 60% of an S-contract. Colleges will provide the specific thresholds for enrollment annually, and at least six months in advance of the start of the course.

Cancellation and Prorating in Undersubscribed Courses

To receive full compensation for a course, an instructor must have a minimum of ten students registered for an undergraduate course or six students in a graduate-level course. Courses with less than the minimum enrollment may be offered with the understanding that the faculty member's contract will be prorated accordingly (i.e: by 1/10 of full salary for each student below 10 in an undergraduate course; by 1/6 of full salary for each student below 6 in a graduate course).

Study-Travel Courses: Study-travel courses include those offered within approved study-travel programs at locations abroad or within the U.S. but outside of the State of Delaware and which offer academic credit to students. Approved study-travel programs must meet minimum program enrollment guidelines set by the Center for International Studies. To receive full compensation for a study-travel course, an instructor must have a minimum of 5 students. Study-travel courses may be offered with less than the minimum figure with the understanding that the faculty member's contract will be prorated accordingly.

Chairpersons should monitor course enrollments throughout the registration period starting April 7. It may be necessary to wait until late registration and drop/add on June 9-12(First Session) and July 14-17 (Second Session) to determine final enrollment and salary amounts. If the department and instructor determine that enrollment is insufficient to justify a particular course section, then the decision to cancel that section should be made in time that students can find a sustitute - normally no less than two weeks before the start of the session in question, and the academic department should make every effort to notify the affected students as soon as possible.

Courses that are undersubscribed will be prorated on a schedule determined by each College, and may not be executed until the end of Free Drop/Add. If that is the case, then those will not generate pay in the first pay period of each Summer Session.

Team Teaching

When more than one faculty member shares instructional responsibility for a course, each will receive a portion of his/her full salary according to their share of the course responsibilities. For example, if three instructors equally share in a three credit course, each would receive one-third of his/her salary at the appropriate rank, or a salary equal to one credit. When S-contracts are prepared for team-teaching situations, the number of credits' pay attributed to each instructor should be noted in the "Reason for Payment" section, and those credits should sum to the registration credits of the class, unless a specific exception has been granted in advance.

Employee/Dependent Fee Waivers

The utilization of a fee waiver in any course is subject to the provision that it must not add appreciable costs to the University. If salary proration or course cancellation would be appreciably changed by including students on fee waivers, then the instructor should discuss salary concerns with the unit funding the course (Academic Department or College).

Last modified : February 2, 2015