APPENDIX E

Forms used to Evaluate Fellows illustrating evaluation criteria

Fellow's Name: _____________________________

Project Title: _____________________________

Evaluator's Name: _____________________________

PERFORMANCE EVALUATION FORM FOR

LONGWOOD GRADUATE PROGRAM

FIRST-YEAR PROJECT

SUMMER 2002

Instructions: The Performance Evaluation Form is the instrument used to evaluate a student’s performance and assign a project grade. A project will be considered complete when the form is filled out, signed, and a discussion of the evaluation has been held with the Fellow and the Project Leader. The completed Evaluation Form should provide a basis for the brief and frank discussion between the Project Leader and the Fellow. The Project Leader is encouraged to provide constructive criticism and helpful comments to the Fellow. The goals of this process are to promote better self-understanding and improved performance of the Fellow.

The grade for the project will be determined: 86-90 points............= A

81-85 points............= A-

78-80 points............= B+

76-77 points............= B

72-75 points............= B-

Points less than 72 are unacceptable

Procedure:

1. Either the Project Leader or Coordinator may request changes/corrections be made in content or format of the project’s final project before copies are distributed.

2. The Performance Evaluation Form will be completed by the Project Leader.

EVALUATION CRITERIA:

A. Communication: Did the Fellow communicate in writing in a clear, succinct, informative, and interpretive way? Did the Fellow communicate orally in a clear, articulate and timely manner? Did the Fellow communicate “vertically” and “horizontally” as needed? Was the Fellow a good listener?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

B. Decision-Making: Did the Fellow use good process and judgment in gathering information and in making decisions? Did the Fellow gather input from appropriate staff and others before making decisions? Could the Fellow make decisions?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

C. Organization and Time Management: Was the Fellow able to organize thoughts, material, time, self, others, etc., to produce high quality final work in an effective and efficient manner?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

D. Interpersonal Relations: Did the Fellow treat those with whom he/she worked tactfully and with respect? Was the Fellow flexible and able to adjust to the needs and schedules of others? Did the Fellow work well with others? Did the Fellow share thoughts and ideas in a group setting? Was the Fellow assertive?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

E. Responsibility: Did the Fellow accept responsibility toward Longwood Gardens, staff policies and regulations, use of resources? Did the Fellow act in a safe and responsible manner?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

F. Leadership: Did the Fellow exhibit strong leadership skills such as being: prepared for task, knowledgeable of subject, competent for job, persuasive, motivating, able to conduct meetings, dependable, etc.?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

G. Team Leader/Supporter: Did the Fellow demonstrate strong leadership

skills? Did the Fellow support and promote team building efforts?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

H. Planning Ability: Did the Fellow write thorough plans, look for alternatives, accept suggestions, and anticipate and solve problems? Was the Fellow creative and flexible?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

I. Plan Implementation: Was the Fellow able to follow guidelines, willing to take directions? Did the Fellow ask questions and clarify when needed?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

J. Initiative and Motivation: Did the Fellow take steps to get a process moving, show creativity in finding solutions and anticipating problems? Did the Fellow demonstrate self-reliance and enterprise? Did the Fellow do things without prodding? Did the Fellow volunteer for tasks?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

* Unacceptable means not meeting expectations

** Excellent means surpassing expectations

Longwood Fellow: ______________________________________________ Signature Date

Project Leader: ______________________________________________ Signature Date

Longwood Graduate ______________________________________________

Program Coordinator Signature Date

Revised for summer 2002

Fellow's Name being evaluated _______________________________

PERFORMANCE EVALUATION FORM

LONGWOOD GRADUATE PROGRAM

GROUP PROJECT

FIRST and SECOND-YEAR FELLOWS

The grade for the project will be determined: 86-90 points............= A

81-85 points............= A-

78-80 points............= B+

76-77 points............= B

72-75 points............= B-

Points less than 72 are unacceptable

EVALUATION CRITERIA:

A. Communication: (written skills, oral skills, questioning skills, listening skills, quality of communication {diplomacy})

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

B. Delegation: (knows what and when to delegate, clearly defines delegated task(s), follows through)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

C. Decision-Making: (knows how to find and use resources; elicits input; makes decisions in a timely fashion)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

D. Organization:: (ability to put tasks in priority; ability to meet deadlines)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

E. Working Relationship: (respect for other’s ideas; sensitive to other’s feelings; flexible; accepts criticism well; takes initiative; recognizes individuals for performance)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

F. Responsibility: (works within the guidelines of Longwood Gardens; works within the guidelines of the project; follows through; meets commitments; meets commitments (dependable, reliable)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

G. Leadership: (able to conduct a meeting [well-prepared, sets realistic goals, reaches goals, uses time efficiently, knowledgeable of subject]; motivates others; builds a team effort; exhibits self-confidence)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

H. Team Leadership/Team Promotion: Did the Fellow demonstrate strong leadership skills? Did the Fellow support and promote team building efforts?

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments: ____________________________________________________________________

______________________________________________________________________________

I. Planning Ability: (writes thorough plans; looks for alternatives; accepts suggestions; open to change; creative; anticipates and solves problems)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

J. Plan Implementation: (able to follow guidelines; willing to take directions; asks questions when needed)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

* Unacceptable means not meeting expectations

** Excellent means surpassing expectations

Please list suggestions that will help the student further develop skills in areas of weakness, as identified in the above evaluation.

What do you see as this individual’s particular strengths?

Additional Comments:

revised 6/02

Fellow's Name:___________________________________________________________

Project Title:_____________________________________________________________

Evaluator's Name: _______________________________________________________

PERFORMANCE EVALUATION FORM

LONGWOOD GRADUATE PROGRAM

INDIVIDUAL PROJECT

SECOND-YEAR FELLOWS

Instructions: The Performance Evaluation Form is the instrument used to evaluate a student’s performance and assign a project grade. A project will be considered complete when the form is filled out, signed, and a discussion has been held with the Fellow and the Project Leader. The completed Performance Evaluation Form may provide a basis for a brief and frank discussion between Fellow, Project Leader and Coordinator. The goals of the process are to promote better self-understanding and improved future performance.

The evaluator (project leader) is responsible for an honest and fair appraisal of the Fellow's performance on the project. The evaluator is encouraged to provide constructive criticism and helpful comments for the Fellow, who has goals to broaden experiences and improve leadership skills.

The grade for the project will be determined: 68-72 points............= A

65-67 points............= A-

63-64 points............= B+

60-62 points............= B

58-59 points............= B-

Points less than 58 are unacceptable

Procedure: l. Program Coordinator will forward Evaluation Form and approved Project Form to the project leader before July 15, 2002.

2. Project leader will evaluate the Fellow throughout the summer, complete the form, and forward the form to the Coordinator.

3. Either the Project Leader or Coordinator may request that changes/ corrections in content or format be made before copies are distributed.

EVALUATION CRITERIA:

A. Organization and Time Management: Was the Fellow able to organize thoughts, material, time, self, others, etc. to produce high quality work in an effective and efficient manner?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:____________________________________________________________________

______________________________________________________________________________

B. Communication: Did the Fellow communicate in writing and/or orally in a clear, articulate, and timely manner? Did the student communicate "vertically" and "horizontally" as needed to keep appropriate staff informed? Was the Fellow a good listener?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:____________________________________________________________________

______________________________________________________________________________

C. Leadership: Did the Fellow exhibit strong leadership skills such as being: prepared for task, knowledgeable of subject, competent for job, persuasive, motivating, able to conduct meetings, dependable, etc.?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:____________________________________________________________________

______________________________________________________________________________

D. Interpersonal Relations: Did the Fellow treat those with whom he/she worked tactfully and with respect: Was the Fellow flexible and able to adjust to the needs and schedules of others?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

______________________________________________________________________________

E. Decision-Making: Did the Fellow use good process and judgement in gathering information and in making decisions? Did the Fellow gather input from appropriate staff and others before making decisions? Did the Fellow make decisions?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

______________________________________________________________________________

F. Responsibility: Did the Fellow act in a responsible manner? Did the student act responsibly toward staff, policies and regulations, the project, use of resources, etc.?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

______________________________________________________________________________

G. Broaden Experiences: Did the Fellow attempt to broaden his/her experiences and knowledge in the project area as much as possible? Was the Fellow eager to learn?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

______________________________________________________________________________

H. Project Quality: Is the quality of the final project high? Was the project completed on time and consistent with approved goals and objectives?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

______________________________________________________________________________

* Unacceptable means not meeting expectations

** Excellent means surpassing expectations

Project Leader:_________________________________________________________________

Signature Date

Longwood Fellow:______________________________________________________________

Signature Date

Coordinator:___________________________________________________________________

Signature Date

rev.6/02

Fellow's Name being evaluated _______________________________

PERFORMANCE EVALUATION FORM

LONGWOOD GRADUATE PROGRAM

GROUP PROJECT

FIRST and SECOND-YEAR FELLOWS

The grade for the project will be determined: 86-90 points............= A

81-85 points............= A-

78-80 points............= B+

76-77 points............= B

72-75 points............= B-

Points less than 72 are unacceptable

EVALUATION CRITERIA:

A. Communication: (written skills, oral skills, questioning skills, listening skills, quality of communication {diplomacy})

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

B. Delegation: (knows what and when to delegate, clearly defines delegated task(s), follows through)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

C. Decision-Making: (knows how to find and use resources; elicits input; makes decisions in a timely fashion)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

D. Organization:: (ability to put tasks in priority; ability to meet deadlines)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

E. Working Relationship: (respect for other’s ideas; sensitive to other’s feelings; flexible; accepts criticism well; takes initiative; recognizes individuals for performance)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

F. Responsibility: (works within the guidelines of Longwood Gardens; works within the guidelines of the project; follows through; meets commitments; meets commitments (dependable, reliable)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

H. Team Leadership/Team Promotion: Did the Fellow demonstrate strong leadership skills? Did the Fellow support and promote team building efforts?

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments: ____________________________________________________________________

______________________________________________________________________________

I. Planning Ability: (writes thorough plans; looks for alternatives; accepts suggestions; open to change; creative; anticipates and solves problems)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

J. Plan Implementation: (able to follow guidelines; willing to take directions; asks questions when needed)

*Unacceptable 1 2 3 4 5 6 7 8 9 **Excellent

Comments:____________________________________________________________________

_____________________________________________________________________________

* Unacceptable means not meeting expectations

** Excellent means surpassing expectations

Please list suggestions that will help the student further develop skills in areas of weakness, as identified in the above evaluation.

What do you see as this individual’s particular strengths?

Additional Comments:

revised 6/02

Fellow's Name being evaluated _______________________________

PERFORMANCE EVALUATION FORM

LONGWOOD GRADUATE PROGRAM

SYMPOSIUM

FIRST and SECOND-YEAR FELLOWS

The grade for the project will be determined: 86-90 points............= A

81-85 points............= A-

78-80 points............= B+

76-77 points............= B

72-75 points............= B-

Points less than 72 are unacceptable

EVALUATION CRITERIA:

A. Communication: (written skills, oral skills, questioning skills, listening skills, quality of communication {diplomacy})

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:______________________________________________________________

_______________________________________________________________________

B. Delegation: (knows what and when to delegate, clearly defines delegated task(s), follows through)

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:______________________________________________________________

_______________________________________________________________________

C. Decision-Making: (knows how to find and use resources; elicits input; makes decisions in a timely fashion)

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:_____________________________________________________________

______________________________________________________________________

D. Organization:: (ability to put tasks in priority; ability to meet deadlines)

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:_____________________________________________________________

______________________________________________________________________

E. Working Relationship: (respect for other’s ideas; sensitive to other’s feelings; flexible; accepts criticism well; takes initiative; recognizes individuals for performance)

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:______________________________________________________________

_______________________________________________________________________

F. Responsibility: (works within the guidelines of Longwood Gardens; works within the guidelines of the project; follows through; meets commitments; meets commitments (dependable, reliable)

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:______________________________________________________________

_______________________________________________________________________

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:______________________________________________________________

_______________________________________________________________________

H. Team Leadership/Team Promotion: Did the Fellow demonstrate strong leadership skills? Did the Fellow support and promote team building efforts?

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments: ____________________________________________________________________

____________________________________________________________________

I. Planning Ability: (writes thorough plans; looks for alternatives; accepts suggestions; open to change; creative; anticipates and solves problems)

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:______________________________________________________________

_______________________________________________________________________

J. Plan Implementation: (able to follow guidelines; willing to take directions; asks questions when needed)

*Unacceptable 1 2 3 4 5 6 7 8 9**Excellent

Comments:______________________________________________________________

_______________________________________________________________________

* Unacceptable means not meeting expectations

** Excellent means surpassing expectations

Please list suggestions that will help the student further develop skills in areas of weakness, as identified in the above evaluation.

What do you see as this individual’s particular strengths?

Additional Comments:

revised 6/02