MINUTES

UDFS Training & Communications II Team

5/24/04, 9:00-10:30

130 Hullihen Hall

Taken by: Linda Somers

 

 

Attendees:

Ellen Lepine,  Sandra Dean, Ginger Knutsen, Betsy Reigle, Trudy Riley, Linda Somers, Rachel Stickland, Betty Dehel (grants only)

 

1.                  Logistics

a.       No meeting 5/31/04 (memorial Day)

b.      Next meeting, June 7, 2004 (billing meeting)

 

2.                  Grants Training Sessions Schedule

 

Schedule for training was handed out.  All departments need to schedule training asap.

 

3.                  Grants Training Session

Reviewed the grants training manual and made some minor adjustments

Clarified Submit proposal – done in two parts.  Prepare the proposal and the “submit proposal” to webform. Webform facilitates the approval process.  If webfrom is rejected, the webform is dead, not the proposal.

 

Training database will have enough underlying data to practice proposal but no query access.

 

Projects shared by different colleges- each college will only see their portion.

 

Need logons and URLs for training.

 

4.   Look at content of Grants Overview Powerpoint

 

Dave McCarren will present overview in early June. 

 

GMS will be converted on June 15th.  Can enter in GMS up through June 30th.  Those grants entered after June 15th will need to be reentered in to PS.

Need to go over time line in training.

 

Decided to include how to copy proposals as a time saver.

 

Billing Training will be in early July.  Departments usually bill near end of the month.  Will do training closer to time they will actually need to process bills.

Cash Transmittal training will be end of June