Minutes – Training Communications II Team

Monday, April 26, 2004

9:00 to 10:30

130 Hullihen Hall (Board Room)

Attendees: Ellen Lepine, Shirley Becker, Jackie Caleb, Linda Chriscoe, Al Fanjoy, Joan Higgins, Ginger Knutsen, Nancy Pollock, Bob Rieman, Missy Sarver, Linda Somers, Bill Spear.

Absent: Sandra Dean, Betty Dehel, Scott Eatough, Lisa Huber, Cyndi Jumper, Dave McCarren, Lisa Porrini, Betsy Reigle, Trudy Riley, Dee Smith, Rachel Strickland

1. Logistics:

• Next Meeting – Monday 05/03/04
• Minutes this time – Linda Chriscoe
• Minutes for the next meeting – Ginger Knutsen
• Meeting on 05/03/04 will be Grants webforms with Chris Cook and Anna Bloch (reminder – only those involved in grants needs to attend)

2. Readiness II Training Feedback

· Most expressed excitement about the Cash Transmittal

· Some wished this training had more concrete information

· Assured the audience there would be “Just in Time” training coming soon

· Reminded the University community to use PSoft information and not MS data

3. AR-Billing-Charge Code Template

· Template with a list of people that need training and to be able to look into PSoft is due 05/17/04

· Send template to Ellen Lepine or Missy Sarver

4. Cash Transmittal

· First review of the “mock up” cash transmittal webform

· Ellen took detail instruction notes

· One form can be used for cash and check, a separate form for credit cards, and a separate form for pre-deposits. There was discussion about having separate training for those who use pre-deposits.

· There is an explanation field and a memo field – the memo field stays with the form and comes in Psoft. This is where departments can enter specific information or detail that relates to their department

· Most importantly – Jackie and Nancy reminded the team that the departments MUST endorse all checks before sending them to cashiers. Any department that needs a stamp can order them through Cashiers. The department will be billed.

5. Non-Student Billing webform

· There was no time to review this form and will be reviewed at the 05/10/04 meeting