PAYROLL / PERSONNEL
- Distribution of Pay (Win #1)
- Even distribution of pay? (e.g., 9-mo. employees paid over 12 mos.?)
- How does system handle multiple funding lines that begin and end on
different dates?
- Tuition lines for grad students?
- Encumbrances/disencumbrances?
- Suspense for bad account codes?
- Taxable tuition for grad students?
- History- Payroll, Personnel, Benefits (Win #5)
- Info available by employee for each payroll run?
- Access to multiple years' files?
- Cross reference/history for temp ID# (ssn) and real SSN
- Cross reference/history for prior names
- Is history available for each benefit category?
- Retro-pay and retro benefits (Win #3)
- How is retro pay charged and how taxed?
- How are retro benefits handled?
- Non-Resident Alien compliance issues (Win #4)
- Is there integrated system for tracking, taxing, and reporting NRAs?
- Is software compatible with Windstar's NRA software?
- Time and Attendance (Win #6)
- Is there a time & attendance module for paying hourly employees?
Do you use it? How robust?
- Does the module track sick and vacation time?
- Does it track tenure and sabbatical information?
- Non-University Employees (Win #3)
- Is there a way to accomodate non-employees in data base? (e.g.
president's wife, all U.S. military personnel, visiting scholars,
bookstore (Follett) and dining services (ARA) employees)
POSITION CONTROL
- Budget (Win #1)
- Tell me how the position control module works if you implemented it.
- What were the big wins you got from implementation of this system?
- Can position be identified regardless of moving it budgetarily?
- Recruiting/Employment (Win #1)
- Is position control integrated with employment (recruitment)?
- History (Wins #1 and #5)
- Is history available by position?
BENEFITS (Win #4)
- 403(b) compliance issues
- Is there an integrated system for tracking maximum contribution limits?
- Does the system automatically cap contributions (i.e. 402(g) and 415
limits)?
- Does the system calculate maximum exculsion allowances, including an automated way to retrieve the historical data needed for the calculation?
- Flex Benefits
- Is there a robust module for this?
- Online updates?
- Is it possible to structure multiple packages?
- Is there a way to handle pro-rated benefits for part-time employees?
- Taxable Educational Benefits
- Is there a module for tracking taxable educational benefits and interfacing with payroll module?
- COBRA compliance
- Is there a sophisticated COBRA compliance component?
- Does the system include a COBRA billing component?
- Family Medical Leave Act compliance
- Is there a sophisticated FMLA compliance component?
EMPLOYMENT (Win #2)
- Resume/Job Skills data base
- Is there a way to match resume info with job skills/position data?
- Applicant tracking
- Is there a sophisticated module that takes a person from application
process to interview to hiring process?
- Does module have affirmative action component?
- Is there a way to "blacklist" former, unwanted employees?
- Can it generate evaluation process based on position descriptions?
- Can it generate advertisements from position descriptions?
- Workers Comp.
- Is there a sophisticated workers comp. component?
SECURITY/OTHER (Win #3)
- How much audit information is recorded for each transaction
(e.g., who, when, what)?
- At what level is auditing turned on (e.g., transaction)?
- Have you used the application security provide by vendor, secured the database via database level security, or written your own security?
- Do you need to restrict query and access to a subset of records with a particular type (e.g., read access to employee records within a department vs. all employee records)?
- Conversion- How difficult was the conversion of data to the new system?
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