Processing of Professional Employee Reappointments

The Budget Turnaround Form will, in most cases, be the official document used to implement salary changes and renewals of contracts. This form will generate Personnel Action Forms (PAF's) that will be distributed to Deans/Vice Presidents, Departments, and employees. The PAF will serve as the University's official notice to each employee of extension of contract and salary adjustment. The existing PAF will become the historical copy for the Department to keep. Once salary levels for the next fiscal year have been indicated on the Budget Turnaround form, the work is complete.

All fiscal transactions are completed by the PAF. Approved demographic changes (e.g., titles, second appointments) will be done by APO.

Contracts for Visiting Faculty and Professional Staff from Foreign Countries

In preparing contracts for faculty and professional staff from foreign countries who are being employed for a full year, the following statement, if authorized by the Provost, should appear in the block marked "Comments":

              Upon arrival on campus, cash equal
              to first months's salary due will
              be available on request to the
              Payroll Office.

If it is a contract for teaching in Summer or Winter Session, the statement should read:

              Upon arrival on campus, cash equal
              to one-half salary for the session
              (first Summer Session/Second Summer
              Session/Winter Session) will be available
              on request to the Payroll Office.

This statement will give Payroll the authority to issue these funds and will eliminate the necessity of department chairpersons preparing memoranda in making such requests.

In addition, if travel expense is part of the contract, indicate the amount to be paid so that a check can be available to the employee upon arrival on campus.

March 19, 1995