Letters of Recommendation

Summer Appointments--Continuing Education and Summer Session Teaching

1. Contract Form

   The "S" contract is used for Continuing Education, Winter Session, and Summer Session overload and research appointments. Separate Contracts should be used for Continuing Education and Summer Session courses. A faculty member teaching both a regular Summer Session course and a Continuing Education course should receive two separate contracts.

   Off-campus faculty are sometimes employed to teach in these sessions. For initial hires of these off-campus people, attach the Biographic Data Form, the Personal Data Form, the U.S. Tax Authorization Form, the I-9 Form, and the W-4 Form.

2. Budget and Salary Information

   Payments for Newark Campus overload courses comprised primarily of matriculated students are to be charged to the department's unrestricted account:

   • 1-1-01-XXXX-00-213 (on-campus faculty working for their home departments)
   • 1-1-01-XXXX-00-214 (on-campus faculty working for other departments)
   • 1-1-01-XXXX-00-215 (off-campus faculty)
   (XXXX represents the four-digit budget unit)

   Payments for Continuing Education courses at off-campus locations are to be charged to:

   • 2-1-01-7410-00-214 (on-campus faculty)
   • 2-1-01-7410-00-215 (off-campus faculty)
   Off-campus faculty should not have a job classification on the "S" Contract. Professionals who do not hold academic rank should not have a job classification on the "S" Contract.

   Compensation for regular University employees is not to exceed the dollar value of three four-credit courses for the period 9/1 to 5/31. This includes Winter Session. Contracts should be processed at least two weeks prior to the effective date to assure payment in a timely manner.

3. Routing

   Department - Completes contract and forwards to appropriate Dean/Vice President (attach BDF, PDF, U.S. Tax Authorization, I-9, and W-4 Forms for new hires).

   Dean/Vice President - Reviews contract, indicates approval, and forwards it to the Appointment Processing Office, 87 East Main Street.

   Personnel Records Office - Completes central processing, updates Payroll, Personnel, and Budget systems.