10:23 a.m., March 4, 2011----With the newly revised Travel and Business Hosting Policy (3-7) and the UD Credit Card Policy (5-22) now in effect, Procurement Services has scheduled an all-day training session on Tuesday, April 19, to further educate users about “pieces of procurement and accounts payable,” along with highlighting the policy changes.
The training session, scheduled from 8:30 a.m. to 4:30 p.m. in Clayton Hall, will feature a variety of modules that will review such topics as
--the path of a purchase order,
--getting that invoice paid,
--processing your reimbursements,
--Works for beginners and
--Works advanced (where reporting will be discussed).
In addition, a travel question and answer session will be presented with UD's travel buyer, as well as input from the preferred travel provider, Egencia, who will be on hand.
Several suppliers who frequently interact with the campus community also will be present. Participants will be able to ask questions from representatives of such suppliers as Digital Office Solutions, Fisher Scientific, OfficeMax, Dell, Barnes and Noble and Aramark, as well as internal UD service providers, University Printing Services and UDeploy.
Informing the campus
The updated policies, which went into effect Feb. 1, 2011, are posted in the online UD Policies and Procedures Manual.
To educate the campus community on the changes in the policies, Procurement Services has already conducted 19 sessions across campus, involving college units, staffing departments and small group Q-&-A discussions, to clarify and answer any questions that users may have. Communications, including UDaily articles, Listservs, announcements on the Works website and lunch and learn sessions, have been actively spreading the news.
The changes have already drawn favorable comment. Debra Hess Norris, Henry Francis DuPont Chair of Fine Arts and chairperson and director of the Department of Art Conservation, whose travels last semester took her to Austria, Iraq, South Korea, China, Russia, Turkey and Bogota, said, “These changes are truly welcome. I am very grateful for your hard work and assistance.”
Last month, Procurement Services added a front desk administrator to answer calls or direct them to a staff member who could answer the inquiry. In the first month of operation, she responded to as many as 100 inquiries a day on the procurement office's direct line, 831-2161.
Additional announcements later this month will provide more details on the April 19 training session.