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Notary & Apostille Information

Frequently Asked Questions

  • Where do I Find a Notary Public at UD?

    Notaries are available in many on-campus units. You will find a list in the UD Directory (under Affiliations, select "Notary"). As the list may not be current, it is best to contact the person in advance to schedule an appointment.

  • What Does a Notary Public Do?

    A Notary Public is a person appointed by a state government to witness the signing of important documents. Their job is to confirm the true identity of the person who signs the document. They do this by reviewing a current ID that includes a photo, signature and physical description (such as a driver’s license or passport). It is important to note that U.S. notaries serve a different role than notaries may have in other countries. U.S. notaries are not required to be attorneys, judges or high-ranking officials, and they are not the same as a Notario Publico.

  • Notarization vs. Apostille

    When a Notary affirms a signature, this is often enough to prove the legitimacy of a document in the U.S. An Apostille is an extra layer of verification, provided by the Delaware Secretary of State. It is sometimes required by governments outside of the U.S. (or their consulates). Apostilles must be issued in the same state that the document was notarized.

  • What Documents will the Registrar's Office Notarize (or prepare for Apostille)?

    The UD Registrar’s Office will notarize a UD transcript or paper diploma, or prepare the paperwork required to request an Apostille for these documents. For graduate level documents (other than transcripts/diplomas), contact the Notary Public in the Office of Graduate Studies.

Registrar's Office NOTARY Instructions

Email registrar@udel.edu to schedule an appointment. To the appointment, the signer should bring the original, unsigned document, and an official/valid photo ID (driver’s license or passport). With an appointment, notarization usually takes 10-20 min. to complete. Appointments are required.
 

Registrar's Office APOSTILLE Instructions

The Delaware Secretary of State can issue Apostille and Authentication certificates for documents from Delaware schools and institutions of Higher Education. The request must originate from the student. The Notary in the Registrar’s Office can prepare the documents for the Delaware Secretary of State. See below for the specific instructions about what to provide, depending on the type of document that needs an Apostille. The preparation of the Apostille documents takes between 1 to 3 business days.

COVER LETTER: Prepare a cover letter to accompany the original document. The cover letter should include your full name, contact information (email, phone) payment information, and the address where the documents should be sent once the Apostille is applied.

TRANSCRIPT: An Apostille can only be applied to a notarized, original transcript. Order an official transcript from the National Student Clearinghouse, and choose the option 'Hold for Pick Up.' When you receive the confirmation email that your transcript is available for pick up, forward that email to registrar@udel.edu. The Registrar’s Office will first notarize the document, then prepare the Apostille paperwork.

DIPLOMA: An Apostille can be applied to either an original or high-quality scanned image of a diploma. Please email a high-quality scanned image of your original diploma to registrar@udel.edu, or deliver the original diploma to the University of Delaware Registrar’s Office at 210 South College Ave, Newark, DE 19716. Certified Electronic Diplomas may also be sent to registrar@udel.edu.

CeDIPLOMA: An Apostille is neither required nor necessary. A CeDiploma has legal standing, is non-repudiating, and can be validated through the UD Diploma Validation website to provide absolute confidence in the credential's authenticity. Questions should be directed to registrar@udel.edu.

PAYMENT: The Delaware Secretary of State charges a $30 fee for the Apostille and Authentication. If you submit your payment with your cover letter, the Registrar’s Office will deliver it to the Secretary of State, together with your documents. You may also arrange payment directly with the Secretary of State’s office (+1-302-739-3077, ask for the Apostille Office).

  • Checks: Checks should be made payable to "Delaware Secretary of State".
  • Credit Card: American Express, Visa, Discover, MasterCard are acceptable. Please include the card number, expiration date, CVV, name on card and billing address.
  • Cash (U.S. currency only): Cash is accepted if the student delivers the documents to the Secretary of State. The Registrar’s Office will not accept cash.

The payment must accompany the documents unless you want to arrange payment with the Secretary of State’s office

Department of State
ATTN: Apostille Office - Margaret Magnusen
Division of Corporations
401 Federal Street, Suite 4
Dover, DE 19901