Tips for Travelers (Before You Go)
- When traveling internationally, contact Bank of America before the start of your trip and let them know the time period you will be out of the country to ensure continuity in your card usage.
- Check your UD credit card or declining balance card before leaving on any business trips. Is your card funded correctly? Does your card have the travel functionality to assist you during your business travel?
- Verify the last four digits of the card you are taking.
- Review University Travel and Business Hosting Policy 3-7 and UD Credit Card Policy 5-22 for the following:
- what charges can be put on the UD credit card
- what out-of-pocket expenses are reimbursable
- what backup/receipts are your responsibility
- the per diem rate for your destination (and also whether your department has agreed to reimburse for the full per diem rate or something more restrictive)
- Understand insurance considerations:
- The University does not reimburse for travel insurance
- The University does not cover the cost of, nor reimburse for, additional rental car insurance purchased when traveling domestically or internationally other than the required Collision Damage Waiver/Supplemental Liability Protection insurance coverage
- In the event of an accident, keep the rental car agreement accessible at all times as proof of insurance coverage.
- Remember that baggage fees can be put on the UD credit card
- Understand per diem considerations:
- At the start of the trip, you need to determine if the entire trip will be on per diem or if you will use your UD credit card to pay for your meals. IRS regulations state that you cannot mix the two methods in a single trip.
- When you use your UD credit card to pay for your meals while traveling, the per diem rate for the day, i.e. the amount allowed per day, still applies. If your department is being more restrictive, keep in mind that you must keep within their parameters.
