Procurement

 

Fiscal 2014 Year-End Cutoffs

The following cutoff dates have been set for transactions to be processed in the current fiscal year:

UD Credit Card Transactions

The last download of UD Credit Card transactions for allocation will be on Tuesday, July 1st.

Tuesday, July 8th at 12:00 noon is the cutoff for departments allocating charges in Works. After 5:00 pm, unallocated charges will be processed after the FY2014 close and any further changes will need to be corrected via journal voucher in FY2015.

All reimbursement requests in Works must occur by Friday, June 13th, and those requests must have manager sign-off by 5:00 p.m. on Friday, June 20th to be charged to FY2014 funds.

Friday, June 13th is the suggested final transaction date to maximize probability of credit card charges appearing in FY2014.

Invoices against Purchase Orders and Requisitions

Invoices for goods received or services rendered during FY2014 should be properly approved by a purpose code administrator and received by Procurement Services by 5:00 p.m. on Friday, June 13th to be processed against FY2014 funds.

Goods ordered with a purchase order from outside vendors and received directly by a department (for which an invoice has not been processed by Procurement Services) will be accrued to FY2014 funds if their value is at least $5,000. It is the responsibility of the Budget Administrator to report the receipt of goods to Fran Naughton at naughton@udel.edu or 831-1461 by 5:00 p.m. on Monday, June 23rd to be accrued against FY2014 funds. The report to Mr. Naughton must be the bill of lading or other documentary proof of receipt.

Friday, June 13th by 5:00 p.m. is the deadline by which fully approved Web forms and support documentation must be received by Procurement Services.

FY 2013-2014 Purchase Order Requests and Requests for Payment to Individuals

Friday, June 13th by 5:00 p.m. is the deadline by which fully approved Web forms and support documentation including W-9 forms must be received by Procurement Services.

Questions about Procurement transactions and year end can be directed to Fran Naughton at 831-1461 or naughton@udel.edu. All other year end close questions should be directed to General Accounting at 831-2175.