Amended time sheets
- They are used to pay hourly employees for work performed, but not paid, in a previous pay period. This could have been the result of the timesheet not being approved, or a single time slice that had a red exception that was overlooked.
- They are used to increase an hourly rate of pay that was incorrectly paid in a previous pay cycle.
- They are NOT used to decrease an hourly rate of pay that was paid in a previous pay cycle. This situation is an overpayment, and should be handled as such. If this has occurred, please complete an Overpayment Form.
Retro Time Sheets
- They are used if your employee's forms to create a new assignment were approved after the pay period in which the transaction is effective.
Hire/Rehire effective date on the JED is 4/1/17, forms were approved on 4/25/17. You would be able to enter time in that current pay period of 4/23/17 – 5/6/17. Effective date 4/1/17 falls in a prior BW pay period 3/26/17 - 4/8/17. Time prior to 4/23/17 would need to be entered on retro time sheets.
Start Date of an additional assignment is 2/6/17. Additional assignment was approved on 5/1/17. You would be able to enter time in that current pay period of 4/23/17 – 5/6/17. Start Date 2/6/17 falls in a prior BW pay period, time prior to 4/23/17 would need to be entered on retro time sheets.
Hours for time prior to the official hire date or the assignment start date for each assignment an employee has will not be accepted.
If the hire date is not correct you will need to work with HR to correct the date and then follow the proper steps to open the retro time sheet.
If the date of an additional assignment is not correct, a new additional assignment will need to be created back to the start date of the actual work, which cannot be prior to the hire date.
Once the form is submitted, you will receive an email notification that the form has been received by Payroll.
Payroll will re-open that pay period (so that it can be edited, saved and approved), then we notify the requestor via email that the timesheet has been re-opened.
The time keeper or supervisor can go into the timesheet to make edits for an employee.Once the edits have been completed, the timesheet needs to be saved and approved. Once all of these steps have been completed, we ask that you notify Payroll via email (preferably same email trail) that your process is complete.
*** Note: If the request is to only approve an previous timesheet that was not approved and does not require any edits, Payroll will open the timesheet and approve it.