Payroll is responsible for the timely and accurate payment of salaries, wages, and withholdings for all University of Delaware employees.
We currently operate on both a bi-weekly and semi-monthly schedule processing approximately 20,000 pay checks a month. We are also responsible for the creation and distribution of both the W2, 1042S and 1095 year end forms.
Payroll Zoom Open Office Hours NewThe Payroll Department will be hosting several Zoom Open Office Hours meetings to provide assistance with any questions individuals may have related to any payroll related activities. You may join at any time during the Zoom session and members of the Payroll team will be available to answer questions. Zoom Details
Electronic Federal W-2 Forms NewEmployees may now elect to receive their 2020 W-2 forms electronically. Employers must comply with specific IRS regulations to use electronic W-2's and employees must provide their consent to receive an electronic W-2 instead of a paper copy. W-2 Electronic Consent Form
There are many benefits to having your W-2 statement sent electronically, including:
- Providing easy and early access to your W-2 through Web Views
- Eliminating the chance of the W-2 getting lost and protecting your information from theft
- Support the University of Delaware Green Sustainability Initiative.
- Reducing the University’s costs by cuting back on printing and mailing forms
Pay Stub View Changes NewIn support of the new 2020 Federal W-4 Form, the Federal and State Tax sections of the Pay Stub View have been modified to display the employee's current W-4 elections. Pay Stub View
Notice to Non-Delaware Resident EmployeesEmployees working remotely outside of the State of Delaware should review their state tax withholdings and consult with their tax advisor to determine if they need to update their W4 Form. Delaware nonresidents working remotely may be over withholding their Delaware State taxes but owe more taxes to their home state, and might not be eligible for state income tax credit paid to Delaware on the salary paid during that period. In that case, they will need to increase their home state withholdings (this option is available for MD & PA residents) or pay the taxes directly to the home state. They can use Schedule W, with their Delaware Nonresident Tax Return, to claim an allowance equivalent to the ratio of days worked outside of the State versus the total number of Delaware sourced employment working days.
Employees can adjust their DE State withholdings by completing the Online W4 form . Employees residing and working in the State of Maryland or Pennsylvania can use the same form to adjust those State’s tax withholdings.
Note: The University cannot give tax advice to individuals. Every Employee’s income tax situation is different and unique. Please consult with your tax advisor before making any changes to your federal and/ or state income tax withholdings.
UD WorkForce is Live!Starting 09/06/2020 employees should use UD Workforce for Time and Attendance (clock in & out) and Leave Management (Time Off Requests -TORs).
Note: For the pay period 08/23/20 - 09/05/20, Managers and Timekeepers should use UDTime to review and approve hours.