Meeting Minutes: August 14, 2013
NEAC Members Present:
Kathy Murphy – District 2
Laura Gleason – District 4
Derrick Allen – District 5
Eunice Wellons – District 7
Ladonna Miller – District 8
Kimberly Doucette – District 9
Cathy Corsi – District 10
Lisa Varnes – District 11
Carol Brower – District 12
Lisa Collins – District 13
NEAC Members Excused:
Margrit Hadden – District 1
Sandy Bradford – District 1
Staci Truitt – District 3
Susan Zarebicki – District 6
Tom LaPenta – Vice-President, Human Resources
Hannah Messner – Benefits
Scarlett Hamm – Human Resources
Richard Gordon - IT Services Communications Manager
Larry White – Vice-President & General Council
Linda Smith – Coordinator, Employee Wellness
Tom LaPenta welcomed everyone to the meeting, including newly appointed members of the committee. Tom also extended congratulations to Marge Hadden on her personal accomplishment as new City Councilwoman for the City of Newark. He then introduced Richard Gordon.
Richard provided an overview of the recent cyber-attack which affected more than 72,000 University of Delaware employees and/or student workers. For more information and updates, employees are encouraged to visit www.udel.edu/security. There is a graphic “button” you can click on to see if you were affected. People affected are also encouraged to contact Kroll Advisory Solutions at 877-309-0016 for credit monitoring and protection – a free service provided by UD. Richard also noted all media calls should be directed to the Office of Communications Management.
Larry White was introduced next. He presented the group with a new personnel policy on “Solicitation or Acceptance of Gifts from Vendors or Others doing or seeking to do business with the University.” The policy was updated this past April and will be distributed University-wide in the near future. NEAC committee members are encouraged to help with awareness of this policy, designed to “sensitize” employees – to prompt them to give some thought to appropriateness of the acceptance of gifts from vendors and potential vendors. Very specific guidelines, including exceptions, are included in the policy.
Linda Smith was introduced next and presented the Fall Wellness Campaign, “Healthy Trails” which runs September 23 through November 17, 2013. The purpose of the wellness program is to help employees focus on personal development and healthy living so that we can bring our best “self” to work. Registration for “Healthy Trails” activities begins August 19th. Due to the recent cyber-attack, the HealthyU registration site is not functioning at this time. Please visit www.udel.edu/wellness to register. The cost is 20 Wellness dollars.
The HealthyU 5K Run/Walk is scheduled for October 3rd at 6:00pm and costs 15 Wellness dollars.
Other fall programs include: employee group fitness classes, health coaching and personal training/health screenings.
Linda also noted that individual departments can contact her office to request on-site presentations.
Tom spoke with Marcia Nickel, Emergency Preparedness Manager for Campus & Public Safety, regarding possible train derailment emergency plans. Marcia assured him that there is an emergency plan in place for such an emergency. Their office would make sure all emergency personnel are notified, evacuations would be implemented, if necessary, and the alert system would be activated. UD safety and emergency personnel would work with local emergency personnel to ensure that every precaution is made regarding the safety of all concerned.
Tom spoke of the new UDTime System. As with all new systems, there are some glitches that need to be worked out. Tom attended a recent meeting and reported there are lots of “fixes” currently being made and will be ongoing. In general, Tom reported about 95% of the problems would be fixed within as little as one week.
Cathy Corsi gave an update on the Perkins Student Center construction. There will be a new student lounge where the UD Bookstore used to be.
The ICE Lab is complete and will be ready for classes to start in two weeks. It was suggested as a future meeting place for the committee. Kim Doucette would be willing to set up tours for the new space if requested. It was also stated that Einstein Bagels would be opening up there shortly.
Carol Brower suggested that the College of Ag also be used as a possible meeting place next April just before the big Ag Day event.
There was a question asking if UD retirees’ tuition remission benefit applied to the Osher Lifelong Learning Institute. Tom responded that it does not.
UDTime frustrations were reported by a few constituents. One specific department employing several tutors is having difficulty. Tom will have someone contact their department to arrange to meet and help iron out their questions and issues. Tom said specialized departmental training is available upon request. Hannah Messner also mentioned there are multiple workshops being offered for UDTime and all are encouraged to attend.
A constituent had to park at a meter on South College and the quarters wouldn’t register. The person contacted parking and was told they would not get their money back. A NEAC committee member did contact Jenny Sparks at Parking Services who said the constituent should have been offered a voucher or free customer pay-by-phone option. She also said to be sure to always report meters that are not working properly to Parking Services so they can be taken care of right away.
VoIP phone installations are currently being done. There have been frustrations with inadequate communication regarding timelines. Communications have been slow in getting information out about the new system and are also slow in responding to emails that have been sent with questions. Tom will contact Lynn Newlin to help rectify communication response time.
People in the parking garages have been going the wrong way, as well as parking in the wrong direction in some areas. This is a safety concern. Tom will contact Public Safety about this.
The next meeting will be October 9, 2013 at 413 Academy Street, Room 261.
Meeting adjourned at 4:00 pm.
Reviewed by: Tom LaPenta, CHRO