Office of the Vice President

for Administration
Professional Advisory Council

Minutes September 10, 2008

Agenda items for the November 12, 2008 meeting need to be submitted to Gerald Hendricks
by November 7, 2008.

The meeting convened at 2:32 p.m. by Paul Pusecker.

PAC members present were:
Member District Member District
Charles Garbini 2 Robert Urian 8
Robin Buccos 3  Catherine Matthews 9
Robin Crawford 4 Ian Janssen 10
Gerald Hendricks 5 Derek Dolby 11
Vincent Shipman 7 Nancy Smallwood 14

Excused: Paul Pusecker #1, Glen Loller #6, Suzanne Stanley #12
Others Present: Tabitha Groh, Kasandra Moye, Norma Gaines-Hanks, Richie Holland
Tom LaPenta, and Cindy Delaney

The July, 2008 minutes were approved as written.

Guest Speakers
Ms. Moye and Ms. Gaines-Hanks spoke with PAC regarding the Diversity Task Force, appointed last spring by UD President Harker, is seeking input from students, staff, faculty, alumni, and community members on ways the University can enhance diversity. Ms. Moye and Ms. Gaines-Hanks canvassed the PAC members for ideas and suggestions. Please see the following website for more information - Ms. Groh spoke with PAC members regarding the Phillycarshare program. Information regarding this program can be found at . Mr. LaPenta spoke with PAC members regarding the change in 4-90 Professional Termination of Appointment/Notification.

Old Business

Constituent Concerns
A constituent of Ms. Buccos’ inquired about rumors regarding the tuition remission policy for dependent children (for instance, that it will be for faculty only, that it will be curtailed for out-of-state residents, that it will become need-based). Is UD considering changes to that policy? If so, what changes are being considered? Mr. LaPenta responded that there are no plans to change the educational benefits.

Several of Mr. Urian’s constituents expressed concerns or clarification on the following issues:

Clarification of PAC’s role in discussing potential changes in policies impacting professionals: Input: Is PAC considered by leadership as an appropriate forum for the discussion of potential/future changes to policies and Timeliness: Before final decisions are made, will PAC representatives have sufficient time to solicit feedback from their constituents and present feedback at PAC? Mr. LaPenta responded that PAC would be consulted on potential changes in policies.

Mr. LaPenta indicated that he would be pleased to discuss any aspects of Policy 4-90 Professional Termination of Appointment/Notification and Policy 4-103 Retirement Eligibility with professional employees. He may be reached at ext. 8306.

Future Benefit/Policy Change Concerns: Constituents have raised questions concerning anticipated changes to the following benefits: 4-79 Tuition Remission: Several UD employees who are not Delaware residents have expressed concerns about capping the tuition amount covered under this policy at the in-state level. Is this change under active consideration?
4-78 Tuition Exchange: Any proposed changes?
4-66 Course Fee Waiver: Any proposed changes? Mr. LaPenta responded that there are no plans to change the educational benefits.

Constituents of Ms. Matthews expressed concerns regarding the above changes in policies.

Committee Reports:

The Faculty Senate Meeting report for September 8, 2008 was presented by Mr. Hendricks.

Faculty Senate Report – Sept 8, 2008

Provost Rich opened the meeting with some statistics concerning the new academic year. This year welcomed the largest and strongest academic class in history. There are 3600 new undergrads, 1200 new graduate students as well as 41 new faculty members.

Rich also announced changes to a number of administrative positions, as well as new hires for Dean of Students, George Brelsford and Albert Homiak who was named Executive Director of Campus and Public Safety.

Upcoming activities include a signing ceremony on Friday with Thomas Jefferson University coordinating a new pharmacy program. A student will now be able to spend 4 years at UD and another 3 at Jefferson to complete a doctorate in pharmacy. On Sept 19, a symposium will be held to launch the UD Energy Institute, and on Oct 2 the third Delaware Forum will address education in a global economy.

Several task forces are under way addressing goals of the strategic plan. Committees are investigating a possible southern campus, and institutes for global initiatives and for the environment.

Chief James Flately of Public Safety presented a sobering view about “Active Shooters” on campuses. The entire presentation can be viewed here, but in summary an Active Shooter situation is dynamic and progresses rapidly – average time is 9 minutes. The primary goal is to subdue, not to negotiate. UD has multiple mechanisms in place to alert the university community. To report a situation, use blue light phones, or call 911, preferably from a land line. If a hostage situation develops, the objective changes to one of negotiation. When police arrive, be submissive and don’t be offended. Charles Beale, director of the Center for Counseling and Student Development continued the presentation encouraging all to look for tell tale signs of a disturbed individual. Most of the characteristics are self evident, but if ones instincts produce a red flag, report to Public Safety, Judicial Affairs, Dean of Students or Center for Counseling. No new business, or consent agenda items.  

New Business
The Grievance Hearing Board membership (up to Level 16) for the 2008-2009 academic year includes: Susan Williams, Office of the President; Mary Cleveland, Arts and Sciences; Judith Miller, PCS-Academic Programs; Deborah Farris, PCS-Academic Programs; and Michael Parisi, Facilities. Frank Newton, Marine and Earth Studies; Michael Gutierrez, Library; James Byrnes, Engineering; Cindy Genau, Cooperative Extension Service; Shelby Hockenberry, Marine and Earth Studies will remain on the board.

Meeting adjourned at 4:14 p.m.

Respectfully submitted by,
Cindy Delaney
Reviewed by Mr. LaPenta


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