Office of the Vice President

for Administration
Professional Advisory Council

Minutes November 12, 2008

Agenda items for the January 14, 2009 meeting need to be submitted to Gerald Hendricks
by January 9, 2009.

The meeting convened at 2:30 p.m. by Paul Pusecker.

PAC members present were:
Member District Member District
Paul Pusecker 1 Vincent Shipman 7
Charles Garbini 2 Robert Urian 8
Robin Buccos 3  Catherine Matthews 9
Robin Crawford 4 Ian Janssen 10
Gerald Hendricks 5 Derek Dolby 11
Glen Loller 6 Nancy Smallwood 14

Excused: Suzanne Stanley #12
Others Present: Debra Reese, Director, Procurement Services; Nancy Wallace, Jennifer "JJ" Davis, Vice President for Administration; Tom LaPenta, Chris Ulrich, and Cindy Delaney

Approval of the September minutes was deferred until the next meeting.

Guest Speakers
Mr. Pusecker introduced Debra Reese, Director of Procurement Services. Ms. Reese gave PAC members a brief bio about herself and her background. She spoke with PAC members regarding what changes are being made in Procurement in an effort to improve services delivered to the University community. She discussed mileage reimbursements, BER’s, PRO card, and a travel card. The policies for procurement are currently being reviewed and rewritten to reflect current practices. The university community will start to see these new changes beginning in late January early February and will continue throughout the year.

Mr. LaPenta introduced our new Vice President for Administration, Jennifer “JJ” Davis to PAC members. Ms. Davis spoke briefly with PAC members about herself and her background. She is very excited about working at the University.

Old Business

Constituent Concerns
A constituent of Ms. Matthew’s expressed continued concerns about university drivers, workers and students who continue to exceed the speed limit and ignore the signage and crosswalks on north campus. Captain Grimes of Public Safety responded, “As stated in the July 2008 minutes several things have been done to address the traffic issue on Laird Campus. Signs advising drivers of the walk way are in place, the walkway was painted (and it does fade in winter), ELI was contacted and they have addressed the situation of their students walking in the roadway, and officers have been asked to do enforcement.” Captain Grimes also spoke with Ms. Matthew’s and indicated that Public Safety would step up their patrol of the area.

Another constituent of Ms Matthew’s asked if it would be possible to have a representative from TIAA CREF and/or Fidelity meet with there department to discuss retirement funds giving the status of the market. Ms. Ulrich informed Ms. Matthews that she would be happy to set up such a meeting and also wanted to remind everyone that staff can set up individual meetings with a Fidelity and/or TIAA CREF representative.

A constituent of Mr. Loller’s inquired as to why the University was opting out of the Savings Bond program. Ms. Wallace responded that the University has discontinued the savings bond program, due to low enrollment, better options for the purchases if they deal directly with the Federal Reserve and new limit restrictions that we could not fully monitor. Due to all of this, it did not make sense for us to continue with only a few people enrolled.

A constituent of Mr. Dolby's wanted to know why several of the training programs that were offered were cancelled. Ms. Wallace responded that most all of the cancellations were due to low enrollment. Ms. Wallace informed PAC members that Human Resources is currently in the process of reviewing our employee training program.

Several constituents of Mr. Pusecker’s expressed concerns about comments they have heard regarding the university tuition programs being changed or eliminated. Ms. Wallace informed PAC members that the university has no plans to change the educational benefits. Mr. LaPenta stated that we are in the process of reviewing policies surrounding educational benefits.

Committee Reports:

The Faculty Senate Meeting report for October 6, 2008 and November 3, 2008 were presented by Mr. Hendricks.

Faculty Senate Meeting Report – October 6, 2008
Memorial tributes were given for former faculty members, including: Lucia M. Palmer, professor of philosophy for more than 40 years, by Fred Schueler, professor of philosophy; Camile Schiffman, director of the UD Lab Preschool from 1963-82, by Cynthia Paris, assistant professor of human development and family studies; Edward Lurie, Professor Emeritus of History, by Raymond Wolters, Thomas Muncy Keith Professor of History; Villamarin, Professor Emeritus of Anthropology, by Peter Weil, associate professor of anthropology; and Joanne Ellen Ryan, associate professor of nursing, by Evelyn Hays, professor of nursing.

Havidán Rodríquez, vice provost for academic affairs and international programs, followed with a presentation addressing a new Internal Transfer Policy that would permit students to transfer majors into all non-restricted majors. Students with a minimum GPA of 2.0 are permitted, and must be accepted, to transfer to a nonrestricted major throughout the year. 23 out of 130 majors that are restricted for various reasons will not be affected. Gateway courses should also be open to all students, especially if they are required for entry into the major.

The Faculty Senate voted to submit the policy to a committee for review. The senators also voted to end the video streaming and Web conferencing of Faculty Senate meetings due to cost and lack of use.

Faculty Senate Meeting November 3, 2008
Faculty Senate president Amy Johnson reported that a new administration organizational chart has been posted on the web page (attached). Three of the new faces on the chart gave presentations.

George Brelsford- Dean of Students Dean Brelsford introduced himself by relaying his background and how he saw his position. He has been in academia for 32 years, the past 20 at Rowan University where he held similar positions and has lived on campus for 30 years. He describes his new job as being similar to the kitchen drawer that accumulates all the stuff that has nowhere else to go. If an issue arises on campus that claims no other owner, it gets placed on his desk. He sees his main responsibilities as responding to emergencies and advising, advocating, problem solving and acting as a sounding board for students. He encouraged faculty members to help him by referring students to his office at the first sign of concern. Don’t wait until a disciplinary hearing is necessary.

David Brond - Associate Vice President for External Relations Brond reported on the role of the newly organized Office of Communications & Marketing. The mission of the office is to promote and enhance the UD brand, and to provide a one stop shop for communications and marketing.

Recent activities include establishing a UD Marketing Council with a representative from each college; initiated recruitment for a speechwriter for President Harker; refocusing the Messenger; webcasting the Deep Sea Adventure, a virtual field trip for 305 schools, and creating UD1News, a 24/7 news phone line.

Robert Specter – Vice President for Finance Provost Dan Rich introduced the subject of Responsibility-Based Budgeting (RBB) with a short history of budget making decisions at UD. Prior to 1996, UD had a very rigid and brittle budget system with all allocations to Colleges deriving from the Provost’s office. The decision was made then to move to a more decentralized system, allowing, for example, colleges to carry over unused funds. The implementation of a RBB system in July 2009 is a continuation to a more flexible system by removing more limitations. In short, each college will be responsible to balance total revenues with expenses. The plan was formulated with advice from RBB users Universities of Pennsylvania and Michigan. In the case of Michigan, which began its transformation 10 years ago, every aspect of their system has been modified since inception.

Rob Spector then presented the RBB philosophy of financial management. It seeks a system that supports highest priorities and aligns responsibility with accountability. Incentives are created for enhancing revenue, and increased efficiency and effectiveness are promoted. The result leads to a higher quality, more competitive and a more prominent institution.

Budget responsibility will rest with the seven deans of the colleges. Each college will receive all direct revenues such as tuition and sponsored programs, and pay all direct expenses, proxy expenses for rent and utilities and a portion of support costs. RBB does not set priorities, it drives behavior.

It is acknowledged that some colleges fare better than others under this system. Therefore 10% of the total budget is set aside for subvention. A series of algorithms are being established to allocate those funds. Those algorithms will soon be available on a pending intranet site. As a comparison, U Penn uses a handful of algorithms, while U Michigan uses hundreds. UD’s system will be comprised of about a dozen.

The Commission on the Status of Women report was presented by Robin Buccos.

Tuesday, September 23, 2008
Noon, 209/211 Trabant

I. Welcome and Introductions
Dr. Wunyabari Maloba, Assistant Vice President, Affirmative Action/Multi-Cultural Programs, welcomed committee members and introduced Karen Rosenberg, Chair, Dept. of Anthropology, as the 2008-2009 Chair for the Commission on the Status of Women. The Mission of the Commission is to “advocate for equality by offering confidential support services, providing resources on women's issues, and presenting and celebrating the contributions and perspectives of women on- and off-campus.” (website: )

II. Upcoming Events
Becki Fogerty, Manager, Office of Women’s Affairs, talked about several events coming up including:

  • WISE (Women in Science and Engineering) sponsored Dr. Mary Lou Soffa from the University of Virginia to present “Opening Doors” on Monday, October 6.
  • WISE will sponsor a tutorial workshop on good skills on communication and negotiations on November 7. If the workshop does not fill, it will be opened to all women not just women in science and engineering.
  • The Women of Promise Dinner is Tuesday, November 18, at 6:00 in Trabant. Monica Taylor, Vice President, University Development and Alumni Relations, will be the keynote speaker. Tenured female faculty are invited with a female student as their guest.
  • Scholarships and Awards with appropriate deadline dates are posted on the Commission’s website. Awards include travel awards for faculty and students.
  • The Diversity Task Force, appointed by President Patrick Harker, has been charged to “undertake a systematic review of diversity as an integral component of the University of Delaware’s mission and make specific recommendations on how diversity should be incorporated, enhanced and organized at the University.” (website: ) The Taskforce wants to meet with the Commission in the near future.
  • A date for the New Female Faculty Luncheon has not yet been set.
III. 2008-2009 Agenda
Karen Rosenberg spoke about the following:
  • The Commission on the Status of Women Annual Report 2007-2008 was distributed. In accordance with President Harker’s Path to Prominence, the Commission will be looking at their initiatives to go forward.
  • There was discussion of the Commission to draft guidelines on “Best Practices” to attract women and minorities in faculty and staff searches. The Commission wants to get deans on board with this document so that there will be a commitment from all search committees to follow the guidelines.
  • There was discussion on developing two brochures, one for faculty, the other for staff, outlining the services provided to women on campus, in particular, childcare.
The meeting closed at 1:30.  

New Business

Ms. Wallace reminded everyone that the PAC/SSAC/HRAC holiday luncheon will be on Monday, December 5 in the Ewing room in the Perkins Student Center.

Meeting adjourned at 3:35 p.m.

Respectfully submitted by,
Cindy Delaney
Reviewed by Mr. Hendricks


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