Office of the Vice President

for Administration
Professional Advisory Council

Minutes March 11, 2009

Agenda items for the May 13, 2009 meeting need to be submitted to Susie Resler
by May 8, 2009.

The meeting convened at 2:32 p.m. by Paul Pusecker.

PAC members present were:
Member District Member District
Paul Pusecker 1 Robert Urian 8
Charles Garbini 2 Catherine Matthews 9
Robin Buccos 3 Ian Janssen 10
Robin Crawford 4 Derek Dolby 11
Gerald Hendricks 5 Nancy Smallwood 14
Glen Loller 6

Excused: Vincent Shipman #7, Suzanne Stanley #12
Others Present: Tom LaPenta and Cindy Delaney

The January, 2009 minutes were approved with the correction to the Faculty Senate report regarding the name change for the College of Human Education Public Policy.  The Faculty Senate approved the college to change their name to the College of Education and Public Policy.  The name change still needs to be approved by the Board of Trustees.

Old Business

Constituent Concerns
A constituent of Mr. Janssen’s inquired if any allowance is being made for employees who prefer not to receive a salary increase or who would like to take a salary reduction, similar to those taken by President Harker, Provost Rich, and Mr. Douglass, Executive Vice President, during these difficult economic times. Mr. Pusecker responded that the 4% increase was discussed at a Faculty Senate meeting and the increase will not be held up. Mr. Lapenta stated that central administration and the Faculty Senate would have to agree to any changes in our current process. Mr. LaPenta also recommended a gift to the Development office.

A constituent of Mr. Hendricks’ expressed concerns regarding an issue surrounding intellectual properties and patents. The employee is very upset with how the process was handled. Mr. LaPenta stated that Vice President for Administration, Jennifer “J. J.” Davis is working with all parties involved to resolve this matter.

A constituent of Ms. Buccos’ raised a concern regarding Gold parking permits verses Blue parking permits. The employee held a gold permit which expired August 2008 and was intending to purchase a Blue parking pass. The employee needed one more month in the Gold lot and contacted Public Safety who recommended that the employee purchase a Temporary Gold Lot pass for the month of September 2009. When the Temporary Gold permit expired the employee went back to Public Safety to obtain a Blue pass. The employee was then told that they could not obtain a Blue pass because they already had a parking pass within the academic year. The employee also stated that there is an inconsistency in the information regarding Blue permits on the employee permits web site and information on the parking summary web page. Captain Grimes with Public Safety confirmed that policy states employees can register for Blue permits at the beginning of the year, or with their first permit of the year. Captain Grimes also stated that for planning purposes we need for employees to commit to a specific parking permit for the year. On the suggestion of the constituent Public Safety has updated the summary page for Blue permits to reflect the same information as the employee permit page.

Several constituents of Ms. Smallwood’s who work nights raised a concern regarding the amount of compensatory time off awarded to people who work days (7.5 hrs.) and the amount of compensatory time awarded to the night shift (2 hrs.) during the March 2 snow storm. Mr. LaPenta stated that the cut off period used for determining revolves around larger departments.

A constituent of Ms. Matthew’s would like to recommend that the mass mailings currently being sent to staff (ex. Performing Arts Series post card) be posted on the web or posters sent to departments instead of the individual mailings. Almost all of these cards are thrown away and this would be one way the University could be more green. Mr. Brennan in the Office of Communications and Marketing stated that the Office of Communications and Marketing as well as the Office of Graphics Communications encourages everyone to use UDaily as a method for getting the word out about University events. Mr. Brennan thought the suggestion of sending a copy of the postcard or poster that is being developed to the department rather than individuals is a good one and would like to share the constituent’s suggestion with the designers and publications folks in their office.

Mr. Dolby a member of PAC brought up the recent article that appeared in the Review regarding the carbon footprint study. Mr. Pusecker stated that a campus master plan was being worked on and President Harker will announce the outcome of the study and the plan on Earth Day, April 22.

Committee Reports:

TThe Faculty Senate Meeting reports for February and March were presented by Mr. Hendricks.

Faculty Senate Report February 9, 2009
Provost Rich presented an update of the budget situation. The state of Delaware estimates a $600 million deficit for fiscal year 2010. The University was asked to submit a proposal for a 15% reduction in funding from the state, but will remain committed to students faculty and staff. The University’s Commitment to Delawareans will continue, and UD will meet the financial needs of students and will honor employee raises as agreed upon with the AAUP. The university’s Path to Prominence is still planned and the tempo may change but the priorities will not. The pilot study of the new first year experience was well received by students. The design was superior to previous program and will be scaled up for next year.

The UD undergraduate and graduate catalogs will only be available online next year. The University is considering changes to the academic calendar to see if it can be improved. Criticisms to the calendar include that classes end too late in the spring semester and sometimes start before Labor Day. The lateness of ending spring semester is due to winter session, which has been a big success—particularly with study abroad courses.

It is the right of the instructor to give permission to students to record classes, unless a student has a disability or other need.

Middle states review for accreditation is spring 2011. The University has identified specific themes to focus on—taken from The UD strategic plan. Working groups were established to evaluate the themes.

The next Creating Knowledge-Based Partnerships Conference is March 24; the topic is Stronger Health-Based Partnerships.

Monica Taylor, University Development and Alumni Relations, was introduced. She said that the two goals of the office are to develop high performing development operation and to build and strengthen our alumni network. There are currently 140,000 UD alumni, but only 11% donate to the University. The fund raising goal for this fiscal year is $30 million. The office plans to increase alumni activities off campus this coming year and is considering a $550 million capital campaign.

Mark Robinson presented an update of the new Residence Life Plan. Through a survey of students, open forums and focus groups, students are well aware of the voluntary nature of the new program and the major concerns expressed about last fall’s program have been met. Students would like to see increased funding for social events and more unique educational events.

Faculty Senate Report March 9, 2009
Dan Rich announced that he will be stepping down as Provost on June 30 and returning to the faculty. He expressed pride that academic programs are stronger today than when he assumed the office. President Harker added that Provost Rich was instrumental in the rising academic success of the institution. Succeeding Rich as provost will be Tom Apple, dean of the College of Arts and Sciences. Apple sees his new role as a facilitator and pledges greater communication. George Watson will serve as the college's interim dean and a national search for the next dean will begin this fall.

John Madsen presented an update of the Discovery Learning Experience (DLE). Initiated in 2004, the new program requires that all students take 3 credits in DLE certified courses, study abroad or independent study. 142 courses have been submitted for approval, with 109 approved. 47 subject areas are covered but 28 have no courses yet. To date, 59% of qualified courses have been completed by students in their senior year, 29% as juniors. Overall, 22% have met the requirement, 27% are exempt with 51% remaining.

A question was raised concerning the budget situation. President Harker offered his analysis. He believes that the challenge is real, but we are in a positive position relative to other institutions. We will not know the extent of shortfall until the state passes its budget in late June. Our endowment has suffered, but the budget is not as dependent on it as schools such as Harvard. Student applications continue to remain high, so enrollment should remain steady. A tuition increase is likely, but will remain competitive. A great opportunity is presented since we are able to continue to recruit and hire faculty. Previously made commitments to students and employees will be honored.

New Business


Meeting adjourned at 3:30 p.m.

Respectfully submitted by,
Cindy Delaney