WordPerfect - Frequently Asked Questions

WordPerfect 6.1 Windows

1. How do I create a new printer setup in WP6.1 WIN?
   
2. How do I use tabs and put tabs in the ruler in WP6.1 WIN?
   
3. How do I create tables in WP6.1 WIN?
   
4. How do I line things up in tables in WP6.1 WIN?
   
5. How do I get lines on tables in WP6.1 WIN?
   
6. How do I bring into WP6.1 WIN documents from different versions of WP or from different software?
   
7. How do I transfer a document from WP6.1 WIN to MAC?
   
8. How do I download a WP6.1 WIN document from Pine?
   
9. How do I download a WP6.1 WIN document from EMC2?
   
10. How do I prepare a WP6.1 WIN file to upload to mail?
    
11. How do I tell which version of WP I'm using?
    
12. While running WP6.1 WIN, the system locked up when I was running Spell. I hadn't saved file. How do I retrieve it?
    
13. How do I spell check only part of the document in WP6.1 WIN?
    
14. How do I merge letters in WP6.1 WIN?
    
15. How do I get UDThesis layouts for WP6.1 WIN and how do I use them?
    
16. When starting WP6.1 WIN, I get the "Cannot initialize" message. What do I do to run WP?
    
17. When running WP6.1 WIN, I get a "shared code" error message.
    
18. In WP6.1 WIN, I get a message "close or ignore" randomly appearing.
    
19. I get a message "Backup file exists, delete or rename" in WP6.1 WIN.
    

How do I create a new printer setup in WP6.1 WIN?

Answer:

1. Under the File menu, select Print....
2. Click Select....
3. Click Add Printer... and select WordPerfect....
4. Check the button next to "Additional Printers".
5. Highlight the printer you want.
6. Click OK.
7. In the list below "Specific Printer", highlight the printer name you just added.
8. Click Select.
9. Click Close or Print to use now.

How do I use tabs and put tabs in the ruler in WP6.1 WIN?

Answer:

Tabs take effect from the position of the cursor until another tab code is encountered. If you block a section of text and set tabs, those tabs only take effect in the blocked area.

Set tabs in either of these ways:

• Under the Format menu:
  1. Select Line, then Tab Set....
  2. Click Clear All.
  3. For each tab:
     1. In the "Position" box, type the position in inches.
     2. Next to "Type", select the alignment.
     3. Click Set.
  4. Click OK.

• Using the Ruler (under the View menu, check Ruler Bar):
  1. Press the right mouse button and select Clear All Tabs.
  2. Press the right mouse button and select the alignment (Left, Center, Right, etc.).
  3. Position the pointer on the gray line directly under the ruler and click to place the tab.
  4. You can also drag an existing tab marker to move it.

How do I create tables in WP6.1 WIN?

Answer:

1. Under the Table menu, select Create.
2. Fill in the number of columns and rows.
3. Click OK.

How do I line things up in tables in WP6.1 WIN?

Answer:

1. Position the Insertion Point in the cell in which you want to align text or highlight the entire row or column.
2. Under the Table menu, select Format....
3. Check the button next to "Cell".
4. Next to "Justification", select the alignment.
5. Click OK.

How do I get lines on tables in WP6.1 WIN?

Answer:

1. Under the View menu, make sure Table Gridlines is not checked.
2. Highlight the cell(s) around which you want to drawn lines.
3. Under the Table menu, select Lines/Fill....
4. Specify the type of line you want for each edge of the selected cells. Then click OK.

On some printers, lines cannot be drawn in landscape orientation. To check information about a particular WP printer driver:

1. Under the File menu, select Print....
2. Click Select....
3. In the list below "Specific Printer", highlight the printer name.
4. Click Options and select Info.... (This option is not available for Windows printer drivers.)
5. When you're done, click Close in each dialog box to return to the document window.

How do I bring into WP6.1 WIN documents from different versions of WP or from different software?

Answer:

WP 6.1 WIN automatically recognizes files for many other word processing programs or versions. Under the File menu, select Open..., choose a file and click OK. If the file was created using an earlier version of WP, you will see a window displaying the message "Conversion in Progress" and the file will be opened. If the file was created using another word processor, you will see a dialog box asking you to pick the format of the file; select the appropriate software package and click OK.

How do I transfer a document from WP6.1 WIN to MAC?

Answer:

If the Mac that you're using has a Super Drive, it can read a DOS-formatted disk.

If you want to read a document formatted in WP 6.1 WIN into MS Word 6.0 or earlier, you must first use WP 6.1 WIN to save the file in WP 5.1 DOS format:

1. Open the file in WP 6.1 WIN.
2. Under the File menu, select Save As....
3. Next to "Save File as Type", select WordPerfect 5.1/5.2.
4. In the "Filename" box, type a new filename.
5. Click OK.

How do I download a WP6.1 WIN document from Pine?

Answer:

The contents of a message can be saved, downloaded as an ASCII file, and then retrieved into WP for formatting.

An existing WP document can be uploaded to the mainframe and attached to a mail message; the recipient can then save the attached file, download it in its binary format and then retrieve it, along with its formatting, into WP.

1. If the document is included in a mail message (ASCII file):
   1. While in Pine, looking at the Index or reading a message, type S to save the message.
   2. When prompted for a folder, type a filename (e.g., sentmsg.doc) and press ENTER.
   3. Using a file transfer program such as Kermit or FTP, download the file to your hard drive or a disk. In this example, the complete filename will be mail/sentmsg.doc

2. If a WP document is attached to a mail message (binary file):
   1. While in Pine, looking at the Index or reading a message, type V to view the attached files.
   2. Using the arrow keys, move the highlighted bar to the attached filename and type S to save.
   3. When prompted, type a filename (e.g., sentmsg.wp) and press ENTER.
   4. Type E to exit the Viewer.
   5. Using a file transfer program such as Kermit or FTP, download the file filename to your hard drive or a disk. In this example, the complete filename will be sentmsg.wp since attached files are, by default, stored in your home directory.

How do I download a WP6.1 WIN document from EMC2?

Answer:

The contents of a message can be saved, downloaded as an ASCII file, and then retrieved into WP for formatting.

You cannot send a WP document with all its formatting using EMC2.

1. In your EMC2 Inbasket, type X next to the message you want to download or, while reading a message, press F5 (Action), then type X to export. Press ENTER.
2. When prompted for a dataset name, type a name in the form UODnnnn.xxxxxxxx.xxx where nnnn is your user number (e.g., UOD1234.download.txt). Press ENTER.
3. Using a file transfer program such as FTP, download the file UODnnnn.xxxxxxxx.xxx to your hard drive or a disk.

How do I prepare a WP6.1 WIN file to upload to mail?

Answer:

1. To include just the text from a document without formatting in a mail message from Pine or EMC2:
   1. Under the File menu, select Save As...
   2. In the "Save File as Type" box, select ASCII (DOS) Text. You may need to use the scroll bar to find this choice.
   3. In the "Filename" box, type a new filename.
   4. Click OK.
   5. Using a file transfer program such as FTP or Kermit, upload the file to your MVS account.
2. To attach a WP document with its formatting to a Pine mail message:
   1. Using a file transfer program such as FTP or Kermit, upload the file in a binary format to your composer account.
   2. In Pine, while composing a message:
      1. Position the cursor on the "Attachment:" line of the header.
      2. Press CTRL-J to attach.
      3. Type the name of the uploaded file and press ENTER.
      4. Type a comment, if you want, to identify the attachment and press ENTER.

How do I tell which version of WP I'm using?

Answer:

Under the Help menu, select About WordPerfect....

While running WP6.1 WIN, the system locked up when I was running Spell. I hadn't saved file. How do I retrieve it?

Answer:

If the Backup feature is enabled, a copy of the documents open in WP are saved at regular intervals. If you had been working on a document for a longer time than that interval when the sytem locked, a backup file should exist. When you next start WP, you'll see a message prompting you to open or delete any backup files that exist; select Open.

How do I spell check only part of the document in WP6.1 WIN?

Answer:

Highlight the text you want to check and, then, under the Tools menu, select Spell Check....

How do I merge letters in WP6.1 WIN?

Answer:

Merging involves three steps:
1. creating a data file that includes information arranged in fields within records;
2. creating a form file that includes the text of the letter and indicates where information from the data file is to be placed;
3. performing the merge operation to create a letter with the associated information for each record.
These procedures can be accessed under the Tools menu by selecting the Merge... option.

Details for these operations can be found using the on-line help feature. Under the Help menu, select Search for Help on.... Follow the instructions in the dialog box. To close the help window, under the File, select Exit.

How do I get UDThesis layouts for WP6.1 WIN and how do I use them?

Answer:

On the World Wide Web, check the URL:
http://www.udel.edu/topics/udthesis

When starting WP6.1 WIN, I get the "Cannot initialize" message. What do I do to run WP?

Answer:

If you have just closed WP 6.1 WIN and then tried to open it again, you will usually get the "Cannot initialize" message because WP still has files open. Restarting Windows will usually allow you access to WP again.

When running WP6.1 WIN, I get a "shared code" error message.

Answer:

Delete the WPCSET.BIF file. It may be located in the C:\WINDOWS directory or, if not, use the File Manager to find it. When you restart WP, you may find that you have lost custom settings, such as toolbars or pointers to supplemental directories.

In WP6.1 WIN, I get a message "close or ignore" randomly appearing.

Answer:

This may be a memory problem. Exit Windows and try this procedure:
1. In DOS, execute the SET command to determine where temporary files are sent (specified by TEMP=).
2. Delete all .TMP files from the temporary directory.
3. Start Windows and close any extra windows that might open on starting up.
4. In the Main group, double-click the Control Panel icon, double-click the 386 Enhanced icon, click Virtual Memory... and click Change.
5. Even if it is already specified, set the type to "Permanent" and click OK; confirm that you want to make changes and restart Windows now.

I get a message "Backup file exists, delete or rename" in WP6.1 WIN.

Answer:

WP was interrupted earlier and did not erase a temporary file. It's best to click Rename, then, in WP, retrieve the file and see if you need it or not.

If You Still Need Help

If you need help quickly, you may call the IT Help Center at 831-6000 between 8:00 a.m. and 5:00 p.m., Monday through Friday. Or, you can submit a question through e-mail.

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