Publishing tasks in My UD

This help page will explain what to provide in the fields

Accessing task publishing

  1. Log in to My UD with your UDelNet ID and password.

  2. After logging in, click on your UDelNet ID, located on the right-hand side of the screen, so that a drop down menu appears.

    Publishing menu item
  3. If you have publishing permissions in My UD you will see a Publishing menu option. Click the Publishing menu option.

  4. You will be taken to the Tasks administration page where you can add, edit, and manage existing tasks.

    Task page

Add or edit a single task

  1. Click the New Task button in the right-hand corner of the scree, or the Edit button next to an existing task in your task list.

  2. A page titled New Task Definition or Edit Task Definition will open, depending on whether you are adding a new task or editing an existing task, respectively.

  3. Complete the General section.

    General section
    • You are required to complete the following fields for a task:

      • Task title: The name the task will be referred to throughout My UD.

      • Task URL: The URL where the actual form, application, or online resource is located.

      • Primary contact: The University office that owns the task. The Primary Contact information is shown to users when they click the view details icon (View task details icon) on the task tile.

      • Description: A description of the form, application, or online resource that helps users understand what it is. This can include links to additional resources or information related to the task. The Description is shown to users when they click the view details icon (View task details icon) on the task tile.

      • Meta Description (Search Engine Optimization): A 70-150 character description of the task that is displayed in search results by search engines like Google, Yahoo, or Bing, for example.

    • You can optionally fill-in the other fields in the General section:

      • Application Name: An alternative name or alias your users might recognize the form, application, or online resource by. For example, The task My Class Schedule and Registration is also known as WebReg.

      • Launch: Choose whether the task will automatically open in a new tab/window.

      • Authentication Type: If a form, application, or online resource requires users to sign-in through UD's Central Authentication System (CAS), you should set the Authentication Type to "Internal", otherwise choose the option "None". The "External" option is not used.

      • Secondary Contact: If a task is owned by more than one University department, you can specify up to one additional contact. The Secondary Contact information is shown to users when they click the view details icon (View task details icon) on the task tile.

      • Location Map URL: If the task is tied to a specific location, like a task for the Smith Hall Computing Center webpage or the Morris Library, you can include a link to the location from the UD Campus Map or other online maps.

      • Task Center Visibility: Only display the task in a Task Center.

  4. Optionally, complete the Active Dates/Status section and Versioning section.

    Active Dates/Status section

    The Active Dates/Status section is used to set whether the task is active (should be displayed in My UD) or inactive (should be hidden in My UD). The version information is shown to users when they click the view details icon (View task details icon) on the task tile. It is useful for include information about new releases and also versions off old comments and ratings from previous versions of a form, application, or other online resource.

    • Specify by: This The default option is "Specify by Status".

      • Status: Choose whether the task is active or inactive. This field is shown if the the "Specify by Status" option radio button is checked. The default option is "Active".

      • Begin Date and End Date: Specify a specific date range and time the task should be active, or specify a Begin Date or End Date solely to specify a date and time when a task should start being displayed in My UD or stop displaying, respectively. These two date fields are shown if the the "Specify by Date Range" option radio button is checked.

    • Version Number: Versioning helps users to identify when improvements have been made to a form, application, or other online resource. When the version number is changed, reviews and ratings will start over, but the old ones will be kept within My UD for review.

    • Release Notes: Add notes to inform users of changes or new features in the version.

  5. Complete the Additional Information section.

    Additional Information section
    • You are required to complete the following field for a task:

      • Unique Key: The key that uniquely identifies the task in the My UD system. The value is also used as part of the URL for the task. You can quickly create a Unique Key by clicking the Convert Task title to key button, located below the field.

    • You can optionally fill in the following field in this section:

      • Start Recording Type: If the user is logged in, record who the user was with the stat being recorded.

  6. Complete the Publisher section.

    Publisher section
    • You are required to complete the following field for a task:

      Publisher: Choose the department or individual you are publishing the task as. You should have at least one or more options in the drop down to choose from depending on your permission settings in My UD.

  7. Complete the Icon Images section.

    Icon Images section
    • You are required to complete the following field for a task:

      • Choose an Image: Choose an icon that makes sense for the task. You can preview icons by selecting an option from the drop down; the icon preview will display below the field. The majority of the available icons are color-coded by audience (e.g., employee, student, parent, faculty, alumni).

  8. Optionally, complete the Screen Shots & Video section.

    Screen Shots & Video section

    Upload or link one or more screenshots or videos of the form, application, or online resource. You can upload or link media of the form, app, or online resource being used on devices such as a desktop, tablet, and phone. This is useful when you have a mobile application that is only available on devices with mobile application stores like phones and tablets.

  9. Complete the Categories section, and optionally complete the Roles and Tags section.

    Roles, Categories, and Tags sections
    • Roles: You can optionally choose specific roles (or audiences) for a task. For example, the "Address Change Form for Students (UDSIS)" task can only be used by students, so the "Student" role option is the only role selected for that task. Roles are a filtering option in My UD that allows users to see tasks that relate to their user group (e.g., students, staff, faculty, and parents).

    • Categories: You are required to choose at least one or more categories for the task. Categories are a filtering option in My UD that allows users to sort by the type of task (e.g., Budget & Finance, Library, Research, etc.)

    • Tags: Tags are another optional way to improve filtering and search. Tags act as keywords and can make a task easier to find.

  10. Skip the Active Content section. If you are interested in adding active content to a task, contact IT Web Development by emailing itwd-req@udel.edu.

    Active Content section
  11. Optionally add links to your social media websites in the Social Media section.

    Social Media section
  12. Optionally add a note to yourself or other publishers on your team in the Memo section. The Memo field will retain your notes for only you and other publishers that have permission to update the task to see.

    Memo section
  13. When you are done creating or editing a task, click the Save button.


If you require further assistance with the instructions or information on this page, contact the IT Support Center.