Microsoft Outlook setup for Google Apps email

If you prefer to access your email through Microsoft Outlook, follow these steps to set up your account:

  1. Obtain your Google Apps password.
    You can watch a Video on obtaining your Google Apps password.
  2. Set up a Google Apps IMAP account.

To set up your Google Apps IMAP account:

  1. Open Microsoft Outlook 2007/2010.
  2. Click File.
  3. Click Add Account.
  4. add an account window

  5. In the Add New Account window:
    1. Select Manually configure server settings.
    2. Click Next.

    choose service

  6. In the Add New Account: Choose Service window:
    1. Verify that Internet E-mail is selected.
    2. Click Next.

    choose your service

  7. In the Internet E-mail Settings window, fill in the following information:
    • User Information:
      1. Type your name in the Your Name field.
      2. Type your in the E-mail Address field.
    • Server Information
      1. Select IMAP from the drop down Account Type list.
      2. Type in the Incoming mail server field.
      3. Type in the Outgoing mail server (SMTP) field.
    • Logon Information
      1. Type your in the User Name field.
      2. Password: This is the googleapps password you obtained from the page.
    Click the More Settings button.
  8. logon information

  9. Click the Advanced tab.
    • Incoming server (IMAP): [993]
      1. From the Use the following type of encrypted connection pull-down list, select: SSL.
        The port number automatically changes.
    • Outgoing server (smtp): [587 ]
      1. From the Use the following type of encrypted connection pull-down list, select: TLS.
      2. Change the port number from 25 to 587 (or 465).
    • advanced tab

  10. Click the Outgoing Server tab.
    1. Select the My outgoing server (SMTP) requires authentication check box.
    2. Click Use same settings as my incoming mail server.
    3. Click OK to close the window.
    4. outgoing server

  11. In the Add New Account window, click the Test Account Settings button.
  12. You should see a pop-up window like the one below that shows the tests have Completed.

    1. Click Close to close the pop-up window.
    2. Select the Test Account Settings by clicking the Next Button check box to remove the check mark.
    3. Click Next.
    4. Click Finish.
    5. test account settings

  13. Follow the Recommended IMAP client settings in GMail help.

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