In attendance:
Van Adams, Peggy Bottorff, Julie Burton, Ellen LePine,
Marsha Lockard, Cheryl Morris, Carol Rylee, Amy Taylor
DECISIONS MADE: |
NONE |
|
TASKS ASSIGNED: |
All |
Log on using VP1 and begin looking at and using reporting
tools, queries, trees, etc. |
ISSUES: |
NONE |
|
1.
Executive Committee Update
·
Consultants discussed.
Executive team awaiting approval to begin negotiation with Crestone for
implementation guidance and support for certain of the PeopleSoft financial
modules.
·
The demo instance is now available for team members to use.
·
Dee Smith has accepted the Manager position in the College
of Arts and Science and may no longer be able to perform the chair duties for
the trees sub team.
·
User services will be taking on a greater role in training
University employees in PeopleSoft and associated applications such as Crystal,
Ps Query, and nVision.
·
It is estimated that the demo instance (or similar instance
for use by team members) will contain University data sometime near the
beginning of the new year.
2.
Communications Team
·
On 09/25/02, a portion of the Communications Team will be
participating in a live webcast training session dealing with Introduction to
PeopleSoft version 8.4.
·
Resources are currently being identified to assist in
upgrading/revamping/remodeling the PeopleSoft financial website to better focus
on the needs of the entire University committee rather than on the
implementation teams. Allan Fanjoy,
IPSS has agreed to work on this project, but all resources have not yet been
identified. Van suggested that the team
look for some additional support from MIS’ Web Development area.
3.
Public Query Subteam Report
Nothing new to report.
4.
Trees Subteam Report
Nothing new to report.
5.
Delivered Reports & JVs Subteam
· Julie has
been appointed as the report team liaison to the G/L team.
· Van was
successful in running the trial balance and other delivered nVision and SQR
reports from the 8.4 module. Since the
client is required to run nVision, others have not been successful in
accomplishing this task. Julie and
Marsha have scheduled a meeting on 9/27 to attempt to accomplish this task.
· The
executive team was requested to discuss the possibility of providing the report
team with a laptop which they feel is essential in accomplishing tasks while
the PeopleSoft financials room is being used by the consultants.
6.
Miscellaneous Information
· Crestone
has been recommended as the consultants of choice. Negotiations with the firm have begun. A 10/1/02 date for the consultants to begin work is anticipated
as is a 7/1/03 PeopleSoft financial implementation date.
· The
consultant’s work scope relative to the reporting team has not yet been
determined, although they will assist with some reporting. They indicate that nVision is fairly easy
once it has been introduced to students and they use it a bit.
· According
to information received from the consultants, most schools write their own
general ledger since the delivered reports do not provide the necessary
data. The consultants added the
delivered reports are usually used for AP and PO however.
· As of this
date, four instances are expected.
·
Production
·
Development – to be used primarily by programmers
·
Test – to be used for user testing
·
Demo
There was some discussion of the
need for additional instances such as training and reporting.