University of Delaware      Grants/Projects Module, Grants Subgroup Team Meeting Minutes      11/14/01


Grants Subgroup Team Members:

Becky Boutz:  OVPR (Team Leader)                                                   Van Adams:  IT/MIS                (Non-working member) 

Chris Cook: Chemical Engineering                                                                           Rachel Strickland: OVPR

Robin Harbaugh/Dave McCarren: Marine Studies                                     Gerri Hobbs: OVPR

Barb MacKenzie: OVPR                                                                                     Carol Rylee : Budget Off. (Non-working member) 


Status of Tasks Assigned:

Pending Tasks Assigned


Panel Assignments (Grants)

100% Complete

Document UD/GMS Table and Field Names

85% Complete

Document Panels & Fields for Review

100% Complete

Grants Module Set up

99% Complete

Mapping UD data into P.S. Grants Module

1% Complete

Interfaces(from/to/internal/external) (Grants)

Not assigned yet

Table Prioritization: Significant Tables to PeopleSoft App. And Significant Tables to UOD business processes

Not assigned yet


Status of Facilities Sub-Team by Carol Rylee:

Denise will no longer work on PS assignments as she is leaving the University at the end of March.  The Projects/Facilities team will continue until they determine the “useability” of the module for facilities and how much we will need it for Grants.  Carol and Van will continue to serve on the team.


Update from Exec. Team Leaders Meeting:

It was noted that at some point Ellen Lepine will be sitting in on our meetings.


On-Demand Training Module Decisions:


Ongoing Assignments to keep notebook of Special Concerns/Issues:

Billing:  Rachel Strickland

Accounting Issues:

Departmental Issues: Chris Cook and Dave McCarren (individually)

OVPR/Proposals Issues: Gerri Hobbs

OVPR/Award Issues: Barb MacKenzie

Grants/Projects Interfaces: Becky Boutz


Decision on new meeting schedule:  Propose meeting each week for 1 hour.  The team as a whole agreed to meeting every week.  We will meet on the already scheduled Wednesdays for 90 min and the Wednesdays in between will be for 60 min starting at 10am.  The regular meetings will be for decision-making and PS training and the 60 minute meeting will be a working session where we focus on getting the system set-up.

Setup of Grants:


Continue working the Grants Training Workbook to test the completeness of Grants Single Version Setup.

During the set-up on Titanic, it was decided to set all of the control tables to UOD01 and use our first working meeting next Wednesday to start entering UD data.  We are hoping to eliminate some of the roadblocks we are hitting by using combos of UNIV, UOD01 and MODEL. We will work as one large team or pairs to do the data entry.  It is anticipated that we will enter 10-15 items in each table, but also cross-reference PeopleBooks to make sure we enter required data that is currently in UNIV.


Assignments for next meeting:  

1.       Mapping UD data assignment

2.       Carol will extract the department location addresses out of HR and print them so we can get them into PS Financials.

3.       Becky will do print screens of what’s currently in UNIV to help facilitate data entry into UOD01.



1.       Gerri noted that PS is not rounding numbers and stated that the Fed forms require whole numbers.