University of Delaware      Grants/Projects Module, Grants Subgroup Team Meeting Minutes      10/17/01


Grants Subgroup Team Members:

Becky Boutz:  OVPR (Team Leader)                                                   Denise Schneider: Accounting (Vice-Team Leader)

Van Adams:  IT/MIS   (Non-working member)                                  Chris Cook: Chemical Engineering

Robin Harbaugh/Dave McCarren: Marine Studies                                     Gerri Hobbs: OVPR

Barb MacKenzie: OVPR                                                                                     Carol Rylee : Budget Off. (Non-working member)

Rachel Strickland: OVPR                                                                                     Eileen Prazniak: G.A. Guest   

Status of Tasks Assigned:

Pending Tasks Assigned


Panel Assignments (Grants)

100% Complete

Document UD/GMS Table and Field Names

85% Complete

Document Panels & Fields for Review

100% Complete

Grants Module Set up

99% Complete

Mapping UD data into P.S. Grants Module

1% Complete

Interfaces(from/to/internal/external) (Grants)

Not assigned yet

Table Prioritization: Significant Tables to PeopleSoft App. And Significant Tables to UOD business processes

Not assigned yet


Status of Facilities Sub-Team by Denise Schneider:

Gail has a new job with Conferences and is off of team and Dave is going to recommend a replacement.

Update from Exec. Team Leaders Meeting:  10/04/01

           Community-vehicles for communicating/training/maybe a listserve.


UDEL account code: 3-1-21-2522-01 would be P.S. Department (Chart Field): CHEM313222 (last 4 could be customized)

P.S. PROJECT (Chart Field) = CHEM313222_ _ _ _ _ (5 extra characters could be for our own use)

Speedtype: After P.S. Department is filled in: the following fields would be generated: FUND, PROGRAM, PROJECT, DEPARTMENT

On-Demand Training Module Decisions:

Feedback on Chart Field Training. Liked the course, however it was for Commercial not E&G- but was instructional and good computer based training (CBT).


Setup of Grants:

  1. Feedback from Chart of Accounts team document. It was helpful to read the assignment.


       Start working the Grants Training Workbook to test the completeness of Grants Single Version Setup.  Gerri/Chris/Dave will review additional info selections in the grants setup for further use and clarification.


Department Chartfield - remains an issue -  need to better understand how this impacts grants and if  we are fully supported by it. 

Dept Contact -  need to populate.

Dept Rep - need to populate.

Dept Subdivision -  looks at dept chartfield ???  how does this relationship work

Load department addresses into location.

Made good progress - identified some areas to explore further. 


Assignments for next meeting:  

1.       Mapping UD data assignment