University of Delaware      Grants/Projects Module, Grants Subgroup Team Meeting Agenda      7/25/01


Grants Subgroup Team Members:

Becky Boutz:  OVPR (Team Leader)                                                  Denise Schneider: Accounting (Vice-Team Leader)

Van Adams:  IT/MIS           (Non-working member)                                       Chris Cook: Chemical Engineering

Robin Harbaugh/Dave McCarren: Marine Studies                                        Gerri Hobbs: OVPR

Barb MacKenzie: OVPR                                                                                      Carol Rylee : Budget Off. (Non-working member)

Rachel Strickland: OVPR 

Absent: Van Adams, Carol Rylee

Status of Tasks Assigned:


Pending Tasks Assigned


Panel Assignments (Grants)

100% Complete

Grants Module Set up

75 % Complete

Interfaces(from/to/internal/external) (Grants)

Not assigned yet

Table Prioritization: Significant Tables to PeopleSoft App. And Significant Tables to UOD business processes

Not assigned yet




Status of Facilities Sub-Team by Denise Schneider: Denise, Dave and Gail were going over the training manual and would start through the exercises at their next meeting.



Update from Exec. Team Leaders Meeting: 



Discussion of Mapping UD data into P.S. Grants Module:

Sub-teams:            Proposals & Budgets: Dave McCarren, Chris Cook and Gerri Hobbs

Awards & Billing: Rachel Strickland, Barb MacKenzie, Denis Schneider

Assignment:         Map UD data elements to PeopleSoft field names to find potential matches. Teams are to note any problems such as field length or no match in comment column.


Copies of the necessary UD data elements dictionaries were given to all of the team members.  Team members discussed assignment on mapping UD data elements into PeopleSoft and reviewed one panel with Team member to make sure everyone understood assignment.

Sub-Teams are to meet at least once before the next meeting to go over their assigned panels with UD data elements and report back to the Team members on their progress and any problems that they encountered


On-Line Training Module Decisions:

Reviewed: PeopleSoft Knowledge Center Token Courses and decided which course we would like to review as a group.



Ongoing Assignments to keep notebook of Special Concerns/Issues:

Billing:  Rachel Strickland

Accounting Issues: Denise Schneider

Departmental Issues: Chris Cook and Dave McCarren (individually)

OVPR/Proposals Issues: Gerri Hobbs

OVPR/Award Issues: Barb MacKenzie

Grants/Projects Interfaces: Becky Boutz


Setup of Grants:

Setup continuation


Assignments for next meeting:  

1.       Grants/Project Team is to finish “set up” exercise at the next meeting and then will start reviewing the Grants training manual