doc:facprojminutes
University of Delaware
Grants/Projects Team-Facilities Subgroup			September 4, 2001
	Present:
	Denise Schneider	Yes
	Gail Tentor	Yes	Dave Bley	Yes
	Carol Rylee	Yes	Van Adams	No
						%	Resource	Resource
ID	Issues to be Resolved	Duration	Start	Finish	Predecessors	Complete	Group	Names
						%	Resource	Resource
ID	Task Name	Duration	Start Date	Finish Date	Predecessors	Complete	Group	Names
		(calc field)
113	Create List of Tables in Priority Order		07/01/2001	10/31/2001	112	0%	Facilities	Denise
	.Team will use meeting time to go through the Projects manual creating practical examples(started Chapter 5)
	.Team members to review chapters 5 and 6 in the Projects Manual for next meeting on 9/25.
114	Identify interfaces(from/to/internal/external)		05/08/2001	05/31/2001		100%	Facilities	Gail
	.Per email from Van, SIS file included students who lived on campus, ssn, name and home address.  Gail/Dave to look into how info came to Facilities
	.Per Gail, PPR info did not come from PPR but was a file kept by Dining. See B. Spear email for more info.
	It was determined that there is no current interface with PPR and information which was maintained was for old HP system-no further action
	.Gail/Dave to give short demo for the intuitive ad-hoc reporting from the maintenance system(on hold until meeting when all members are present)
	General Items
	1) Meeting of 8/28 was cancelled due to yearend audit/senior accountant interview deadlines.
	Meeting of 9/11 is cancelled due to yearend audit.
	Regular bi-weekly meetings will continue on 9/25.
	2) Contacts with other Universities-Facilities-Dave to contact 2-4 schools
	Dave sent several emails(West Chester, Georgetown and Rutgers with no response yet.  He will send another 2-4 for next meeting
	Don Fogg from West Chester responded that he would be in touch.  Dave will also send an email to Wake Forest
	based on List Serve message concerning Projects and Asset Management.
	Carol to contact Western Michigan.
	3) Project/Grant chartfield-how to populate-new assignment coming up when List of Tables completed
	4) When working in Peoplesoft, if there is no interaction it shuts down after a short period of time.
	To change the time and allow PS to remain active for a longer period of time:
	Start
	Programs
	Financials Education & Government 7.5 SUV
	Configuration Manager
	Remote Call
	Change Timeout to 32767 seconds
	Apply
	OK
	5) Executive Committee meeting of 9/4/01
	a)the AR/Billing team has been formed, members include:
	Angie Beecham(team leader)
	Amy Connell
	Amy Taylor
	Katie Hutton
	Bill Spear
	Rachel Strickland
	b)there is an MIS student(Stephan Foster) who is available to teams for
	any needed "tedious" work where it's felt that no value added will be gained by team members
	contact Roby, then Carol for setting up work times.
	c)the chart of accounts team is working toward finalizing the PS account(UD object code), putting values
	in all chartfield tables and seeing that JV's are getting entered in Gibraltor to help the report team do some
	testing.  also, working on PS department(UD 11 digit account code)
	d)PS version 8.4 is still expected by the end of March 2002.
	e)the Budget module is expected to be the first web based PS product running.  Carol Rylee and members of
	the Budget office are expected to be working on this early next year.  HR implementation is the first priority
	for CNS and as soon as that goes live, it is expected that CNS will be able to spend time getting the module
	up and running and ready for testing.
	f)UD expects to work with version 8.4 to start implementation.  Depending on timing of version 9, UD may actually
	go live with the newer version.