Pre-Set definitions to be maintained centrally (e.g. User Field 1)
Departments will maintain individual associated definitions in department - each department’s definitions may be different.
For very large programs or multiple use items this field may be used to contain a descriptor of the overall program rather than a generic description such as User Field 1.
Project
Initial values will be held to 10 characters
Contract and grants will start with alpha characters from A to W only, and will normally have a sponsor acronym in the first 3 0r 4 characters.
Facilities projects will start with digits 1 through 5 only in the first character
Endowment type usage will start with values of X, Y, or Z only.
Values 5 to 9 reserved for possible additional use.
Account
Roughly equivalent to current UD object codes and Assets & Liabilities
Salary Expense items will encompass current UD Object Code & Line Number (e.g. UD 202001 will now be 1PFAAA - with PF standing for Professional Full-time)
Non-Salary Expense items will start with a 1 (e.g. Office Supplies will be 1410000)
Revenue items will start with an R (e.g. Endowment will be R04600)
Assets will begin with an A (e.g. General Operating Cash = A11WT1)
Liabilities will begin with an L (e.g. Federal Income Tax Payable = L3FITP)
Institutional Fund Balances will begin with an F
Department
Roughly equivalent to current UD 11-digit code (excluding Assets & Liabilities)
1st 4 characters will identify major unit (mirror Registrar's acronyms at time of setup)
Next 2 characters generally identify UD Fund Type (e.g. UD 031 = 31)
Final 4 characters are randomly sequentially assigned
PS Department = Speedtype
Specifics
Main Operating 1-book accounts – e.g. ACCT11
Main Operating 2-book accounts (where identifiable) – e.g. HSNG21
Main Revenue and Expense 2-books will have identical department code
Supplemental Funds will have an S in the 7th digit
Main to be just 17S – e.g. CHEG17S
Sub Supplemental Funds – e.g. CHEG17S511
New Construction code BLDG Acronyms will be descriptive of the project
UD fund type 015 will be combined with 017 fund type in PeopleSoft
UD fund type 040: digits 5 and 6 will be 22
UD Fund type 030: digits 5 and 6 will be 3A
Ag Experiment Station codes will have a P in the 7th digit
Ag Extension will have a T in the 7th digit
Sea Grant codes will have a G in the 7th digit
Endowments to start with XM or XS with rest descriptive of the title
Funds held in trust to start with a Y
Life Income Funds to start with a Z
Each major unit will have a code that starts with its 4-digit acronym with PROP added on. This will be the generic department used for Proposal Submissions ONLY.
Redesignates and Deletes are not being converted at this time and thus have NONE next to them.
Codes with function 87,88,89,97,98,99 and not being converted at this time as we think we may not have to do transfers and allocations as we currently know them.