Five
Star Chapter Evaluation Program
| The Mission | An
Outline |
University of Delaware
Greek System
FIVE STAR
Chapter Evaluation
To improve the management and the quality of sorority and fraternity
chapters at the University of Delaware, the Interfraternity
Council and the Panhellenic
Council, in coordination with the Office of the Dean of Students and
the Office of Greek Affairs,
have implemented the following evaluation system.
The results of the evaluation will be used to designate a chapter as
a Five Star, Four Star, Three Star, Two Star, or One Star chapter.
This information will be published and may be used with national and local
alumni as well as prospective members.
Substantial awards are given to the highest-scoring fraternities
and sororities. The highest-scoring Five-Star fraternity and sorority
each receive a scholarship award of $1000.00 and receive the President's
Gold Cup Award for the Most Outstanding Five-Star Chapter. The President's
Gold Cup circulates among the winning chapters yearly. The highest-ranking
sorority and fraternity are recognized as the best Five-Star Chapters in
Delaware's Greek System at the Greek Awards Banquet held in May each year.
The second highest-scoring fraternity and sorority are designated
as Silver Cup Winners and receive scholarship awards of $500.00.
The third highest chapters are recognized as Bronze Cup Winners and receive
$250.00 scholarship awards each.
Each spring, awards are also given to the fraternity and sorority with
the highest grade point average, and most improved academic standing.
Other awards are given for Excellence in Community Involvement, Excellence
in Alumni Relations, Excellence in University Relations, and Greek Woman
and Greek Man of the Year based on separate applications available in the
spring semester. These awards will also be presented at the Greek
Awards Banquet in May.
An Outline of the Program
The following areas will receive an evaluation each year:
-
Academics
-
Financial Management
-
University / Community Relations and Service
-
Campus Involvement
-
Membership Intake and/or Pledge Program
Total Points Possible:
Scoring Criteria:
-
90% of points possible = Five Star status
-
77% of points possible = Four Star status
-
64% of points possible = Three Star status
-
51% of points possible = Two Star status
-
37% of points possible = One Star status
The intent of the Five Star Chapter evaluation is to provide a framework
by which chapters can quantify and documents their activities and successes,
while creating a tool by which fraternities and sororities can be evaluated.
There is an expectation that all chapters will strive to attain a Five
Star rating and that the Greek system at the University of Delaware will
be an example of excellence to Greek systems nationwide.
Recognizing that dramatic change cannot happen overnight, this program
will, at the outset, demonstrate to chapters their current standing within
the Greek system. This information should be used as baseline data
and will provide a starting point form which improvements will be made.
Chapters will not be able to maintain status quo. Continued improvement,
where needed, will be expected. At the end of spring semester, 2000,
One-Star chapters will not be allowed to have any social activities or
membership intake until they reach Two-Star status. Chapters at Two-Star
and Three-Star status will not be allowed to have any social activities
until they reach Four-Star status. A One-Star chapter can only remain
in that status for one year before the University of Delaware removes recognition
from the organization.
Academics -- 28% of Total Value
(136 points possible)
It is the position of the IFC and Panhellenic Council that a good
chapter places a strong emphasis on academics. It is the obligation
and expectation of a sorority or fraternity to provide an environment which
will be conducive and supportive of the strong academic performance of
its members.
94 points The chapter grade point average
exceeds the University's all women's or all men's average.
*Each chapter must have an overall grade point average for its full
current membership that is at or above the respective male and female campus
averages.
GPA CATEGORIES:
-
I. Chapter is at or above all men's/all
women's average and receives the full 94 point award.
-
II. Chapter within .10 points of the all men's
or all women's average will recieve 47 points.
-
III. A chapter within .20 or more points of the all
men's or all women's average will recieve no points.
Chapters below the all men's or all women's average will need to continue
to improve in order to avoid sanctions. Chapters at or above the
all men's or all women's average will need to maintain cumulative GPA's
at or above the all men's or all women's average in order to receive the
full 94 points in this category. Chapters can move up or down each
semester.
|
GPA Category
|
Total Possible Points
|
End of Fall
1999
|
End of Spring
2000
|
|
At or above all men's/all women's average
|
94
|
94 points
no sanction
|
94 points
no sanctions
|
|
Within .10 points of all men's / all women's average
|
47
|
47 points
no sanctions
|
47 points
no sanctions
|
|
Within .20 points of all men's / all women's average
|
0
|
0 points
academic assessment and deferred probation
|
0 points
academic assessment and deferred probation
|
|
More than .20 points below all men's / all women's average
|
0
|
0 points
academic assessment and probation
|
0 points
academic assessment and probation
|
6 Points (3 per semester) 2. The chapter has an appointed
scholarship chairperson who is responsible for monitoring members' academic
performance and arranging special programs to meet the chapter's and individual
member's needs in this area.
*Each chapter must elect a scholarship chair. This individual's name,
social security number, and telephone number must be included in the evaluation
report. The scholarship chairperson will be required to submit an outline
of his or her scholarship plans each semester. The scholarship chair will
also be required to share any information on scholarship requirements or
programming that is provided by the chapter's national organization.
12 points (6 per semester) 3. The chapter has developed and implemented
a chapter scholarship program that includes a scholarship mission statement,
a statement on academic policies, information on programs and resources,
and a rewards program. This chapter scholarship program should be outlined
and included in the evaluation report.
6 points (3 per semester) 4. Grade point requirement for rush
and initiation has been established at least a 2.0 cumulative grade point
index. (Minimum 2.2 for IFC fraternities per IFC policy. If a bid is offered
to an individual with a GPA of 2.0-2.199, you will lose three points for
the semester plus three points per bid. For bids offered to individuals
with a GPA below 2.0, you will lose three points for the semester and four
points per bidee.)
*Grade point averages for rushees offered bids will be checked by the
Office of Greek Affairs. Additionally, grades for new initiates will also
be checked and recorded. In order to receive the full point award, chapters
will need to monitor the academic performance of their rushees and initiates.
6 points (3 per semester) 5. The chapter has had all members
sign grade release forms in order to determine scholastic status.
*A form with each member's signature will be returned with the evaluation
report.
12 points (6 per semester) 6. At least 80 percent of all members
are above a 2.0 GPA each semester.
*This information will be checked at the conclusion of each academic
semester.
Financial Management -- 13% of Total Value
(62 points possible)
Poor financial management of a chapter is likely to have negative effects
on overall chapter management. Implications may include a poor credit rating,
loss of necessary chapter programs, deterioration of morale, and potentially
even physical discomfort. Through discipline, consistent bookkeeping, qualified
supervision, and fiscal control, the chapter will build an atmosphere of
fiscal responsibility and security.
12 points (6 per semester) 1. A chapter budget is prepared
by the treasurer and executive officer each semester, with approval by
the chapter advisor.
-
In order to receive the full six points, a chapter must submit a finalized
chapter budget including the appropriate signatures. Upto three days late
will result in only three points, upto to seven days late will result in
only one point. Seven or more days late will result in no points for the
chapter budget.
-
Chapters need not submit actual dollar amounts with their budgets. Percentage
allotments indicating the percentage of chapter funding to be spent on
a particular event or area of concern will suffice. (i.e. Scholarship =
35%, Social = 15%, etc.)
12 points (6 per semester) 2. An adequate bookkeeping system
is maintained and monthly reporting to the chapter, and any other relevant
parties (i.e. chapter advisor) is required.
-
Chapter advisor will sign a statement that he/she has been kept up-to-date
on the fiscal status of the chapter. The treasurer will also sign that
he/she has communicated with the chapter advisor(s) on a regular basis.
12 points (6 per semester) 3. The chapter strictly enforces
financial discipline as prescribed by the chapter's constitution and bylaws
(or as mandated by the National headquarters, if applicable).
-
Chapter advisor, chapter treasurer, and chapter president will sign a statement
attesting to the compliance with policies adopted by their chapter/national
organization.
26 points (13 per semester) 4. The chapter pays its bills
due to IFC/Panhellenic, the University, and other agencies on time.
-
This information will be verified through the treasurers or IFC, Panhellenic,
and University personnel.
University/Community Relations and Service -- 23% of Total Point Value
(110 points possible)
It is expected that an acceptable chapter will comply with all University
policies and maintain proper communications and behavior to support positive
and interactive relationships with the surrounding Greek, University, University,
and local communities. A chapter should maintain a presence as a "Good
Citizen" and strive to instill in its membership a thorough understanding
of the standards of these varying communities as well as an appreciation
of positive relationships.
30 points 1. The chapter maintains its property in a neat,
orderly, safe, and healthy fashion and respects the desired environment
of its neighbors (including but not limited to upkeep of chapter house
property, proper clean up after fraternity/sorority events, and acceptable
noise levels).
-
Chapters with chapter houses must participate in an "evaluation tour" with
the Corrdinator of Greek Affairs and other University officials. Deductions
for hazardous and/or unsanitary conditions will be made at the discretion
of the reviewers.
12 points 2. The chapter conducts one large scale (involving
at least 75% of the chapter) community service/philanthropic project per
year.
-
Date and description of community service/philanthropic project will be
recorded in evaluation report.
-
Chapter will be required to submit written documentation from the charity,
organization, etc. for whom the community service project is completed.
44 points 3. The chapter complies with the University policies
that govern its students and fraternities/sororities as outlined in the
Student Code of Conduct and Registered Student Organization Guidelines
-
Any chapter found guilty of a judicial infraction other than an alcohol
vilation or disruptive conduct charge by the University's judicial syster
will lose 22 points.
-
Any chapter found guilty of an alcohol/drug policy violation will lose
44 points.
-
Any violation of the University's Alcohol/Drug policy and/or IFC, or PanHellenic
Council risk management policy will result in a 44 point deduction.
12 points 4. The chapter will present at least one program on
diversity for its members and/or the entire campus each year. At least
75% of the chapter members will be present at this program
-
The chapter will, in advance of the event, make the Coordinator of Greek
Affairs aware of the date, time and location of program.
-
The name, date, and topic of the program will be recorded in the evaluation
report. If the chapter makes use of University personnel or resources for
this program, the name and phone number of the facilitator must be included.
6 points (3 per semester) 5. The chapter is a member of and actively
participates in the IFC, or Panhellenic Council, attending 90 percent of
the meetings and complying with other criteria for participation as outlined
by the organizations.
-
The IFC Vice President for Administration or the Panhellenic Secretary
will record attendance at meetings and submit that information to the Coordinator
of Greek Affairs.
6 points 6. The chapter demonstrates an attitude of community
awareness and service by participating in at least one project per academic
year which is sponsored by a "non-Greek" organization. Attendance by at
least 50% of chapter membership will be required.
-
The chapter will notify the Coordinator of Greek Affairs in advance of
the program or event in which they will participate.
-
The name, date, location, and title of the event will be recorded in the
evaluation report.
Campus Involvement -- 13% of Total Point Value
(62 points possible)
A fraternity or sorority chapter's image is formed greatly by its involvement
in campus activities. Co-curricular involvement of chapter members, chapter
participation in annual campus events, campus leadership positions held
by chapter members, and inter-Greek relations are only some of the ways
a chapter may contribute to this image.
25 points 1. The chapter significantly participates in campus
events sponsored by the Office of Greek Affairs such as Homecoming and
Greek Week.
-
Sponsorship of a booth at the Homecoming carnival and submission of candidates
for UD Spirit Ambassadors will make a chapter eligible for a 13 point award
during the fall semester. In the spring semester, participation in all
Greek Week activities and Greek Games will render a chapter eligible for
a 12 point award.
12 points (6 per semester) 2. At least 20% of the chapter membership
is affiliated with co-curricular activities, NOT including intramurals.
-
The names and social security numbers of students participation in co-curricular
activities will be recorded in the evaluation report. This information
will be checked with proper University office including the Office of Student
Activities, Recreation and Intramural Programs, etc. Involvement in one
or more of the 170 registered student organizations will be counted in
this point total.
12 points 3. A minimum of 75% of the executive board of each
chapter attends at least one leadership development program or workshop
during the year, or at least 30% of the chapter attends the Leadership
Workshop sponsored by The Office of Greek Affairs, held in the spring semester.
-
The names, social security numbers, executive board position title, and
leadership development workshop will be recorded in the evaluation report.
This information will be checked against the sign-in sheets.
6 points (3 per semester) 4. There is an appointed public relations
chair for the chapter, with a printed description of the position responsibilities
and expectations.
-
The name, social security number, and telephone number of the PR chair
will be recorded in the evaluation report. The job description will also
be included in the evaluation report.
6 points (3 per semester) 5. Each chapter's IFC delegate or Panhellenid
Council representative assumes a committee chair position or is an active
member of an IFC or Panhellenic Council committee.
-
The delegate or representative's name and position will be included in
the evaluation report.
1 point 6. The chapter develops and maintains a webpage that
is linked with the University's homepage.
-
A printout of the chapter's webpage will be attached to the evaluation
report.
Extra points available
7.) The chapter has members enrolled in the Leadership and Change course
offered in the fall semester of the Leadership, Integrity, and Change course
offered in the Spring semester. Attach copies of transcripts or class schedules
for verification. One point per member enrolled each semester.
8.) Chapter members participate in the Blue Hen Leadership Series. One
point per member attending the entire series (7 of 14 programs offered
throughout the year.)
9.) Chapter members participate in Women's Leadership Series. One
point per member attending the entire series (3 sessions).
Membership Intake and/or New Member Education Program -- 26% of Total Point
Value
(124 points possible)
It is the estimation of the IFC, and Panhellenic Council that the membership
intake and/or new member education program is essential to the positive
development of chapter members. Hazing, as defined by the University of
Delaware Code of Conduct, is totally unacceptable. The membership intake
and/or new member program must be conductive to the strong academic performance
of every new member.
62 points (31 per semester) 1. The new member group or pledge
class must maintain a 2.5 grade point average or higher in their first
semester with the organization.
-
This information will be verified independently through the University.
Mid-term grade reports may be requested to check on a chapter's academic
progress and standing.
37 points 2. The chapter is not sanctioned for membership intake
violations or hazing charges by either the IFC, Panhellenic Council, Dean
of Students Office, or other applicable authorities.
12 points (6 per semester) 3. The chapter adheres to a written
membership intake program/new member education program that promotes scholarship
and academic achievement, offers leadership opportunities, encourages campus
involvement, clearly expresses values and expectiations for conduct, and
provides opportunities for personal development.
-
Chapters will be required to submit a copy of their national's policies
regarding intake and new member education and any manuals or related additional
material. An advisor's signature will be needed to verify that proper procedures
were followed. Follow-up with a chapter's national/international organization
may also be appropriate.
12 points (6 per semester) 4. A minimum of 75% attendance of
the pledge class at any required new member education programs, as sponsored
by the IFC, Panhellenic Council, the University. or any other applicable
facilitator will be expected.
-
Attendance at these events will be recorded and reported by IFC and Panhellenic
new member education chairs.
6 points (3 per semester) 5. The chapter initiates at least 80%
of the individuals who accepted offers of membership.
-
List of new members will be checked against bid offers to verify this information.
Flexibility will be maintained for small pledge classes.
For More information contact Christine
M. Cappello, Coordinator of Greek Affairs.
University of Delaware Home Page
Send comments to Phil Petrucci, III
URL of this document: http://www.udel.edu/GreekAffairs/FiveStar/
Last modified: Jan. 10, 2000
Copyright 2000,1999,1998,1997 University of Delaware