Section: Personnel
Policy Number: 4-38
Policy Name: Medical Leave
Date: July 1998


    The University recognizes the importance of having a separate leave policy that addresses the medical needs of employees. The following policy sets forth the medical leave options that are available to professional and salaried staff members.


    It is the policy of the University to comply with the Family and Medical Leave Act of 1993, which grants an eligible employee up to a total of 12 workweeks of leave in any 12-month period for certain circumstances. An eligible employee is entitled to up to a total of 12 workweeks of medical leave during a 12-month period to care for an immediate family member (spouse, child or parent), with a serious health condition, or when the employee is unable to work because of his or her own serious health condition. This medical leave will count against the employee's total family and medical leave entitlement of 12 weeks in any 12-month period. Generally, such medical leave is unpaid.

    1. To be eligible for medical leave, the employee must have worked for the University for at least one year for not less than 1,250 hours during the immediately preceding 12- month period.

    2. The University may require that any period of medical leave be supported by a certification issued by a healthcare provider. The certification must be provided in a timely manner. Subsequent recertifications may be required.

    3. Requests for medical leave should be made in writing, stating the reason for the leave, the requested starting date of the leave and the employee's anticipated date of return.

    4. The University may, at its option, designate leave as Family Medical Leave without a request from an employee.

    5. All requests for medical leave, except for emergency situations, must be submitted as far in advance as possible, but in any event, at least thirty days prior to the commencement of the leave in order to enable the University to provide for adequate staffing of the employee's position during the leave.

    6. A request for medical leave must be submitted to the employee's department director or supervisor, who, in turn, will submit the request to the Assistant Vice President for Employee and Labor Relations or his/her designee, who shall have the authority to grant or deny the request.

    7. An employee taking medical leave will be required to first use his or her accrued paid sick leave and vacation time (in accordance with University policy) as part of the period of medical leave.

    8. Upon return from medical leave, the University will endeavor to return the employee to his or her original job or to an equivalent position.

    9. During a period of approved medical leave, the University will continue the University's contribution to the premiums for the employee's hospital-medical-surgical and dental benefits up to 12 weeks. University contributions to benefit programs stop after 12 weeks of medical leave. If the employee fails to return from medical leave, the University may seek to recover its portion of health plan premiums paid for the employee during the leave.

See the Request for Family or Medical Leave form and the Certification of Health Care Provider form for more details.

Submitted by: Labor Relations