Avagene Moore: Welcome to the EIIP Virtual Forum Round Table! Today's session is the monthly dialogue by the International Association of Emergency Managers (IAEM). Avagene Moore: For any first-timers here today, I want to demonstrate any URLs that may be used today. Suggest you check out the EIIP Virtual Forum Pledge URL http://www.emforum.org/eiip/pledge/pledge.asp and make your pledge while we are online today. The URL is a live link and will come up in your browser window. Amy will have more to say about our Pledge Drive a little later. Avagene Moore: We are pleased to feature the IAEM Public/Private Partnership Committee and have the Committee Co-Chairs with us. Before introducing them ... Avagene Moore: I would like to remind everyone that we do conduct orderly sessions. When questions or comments are appropriate, please input a question mark (?) to indicate you wish to speak. Compose your question or input but hold it until you are recognized. Your opportunity to contribute to the session will come in the order in which your request comes to the screen. ... Avagene Moore: Today's IAEM representatives want your input so please pay close attention and provide questions and remarks as appropriate. And now to introduce our speakers. Avagene Moore: Pat Moore, Chairperson of the IAEM Public/Private Partnership Committee is a Certified Business Continuity Professional and a Fellow of the Business Continuity Institute, and was named the Contingency Planning & Management 1999 Hall of Fame inductee for the disaster recovery and business continuity planning industry. Avagene Moore: Pat is Vice President of Business Continuity Education for Strohl Systems.... Tom McAllister: Morning Jose Avagene Moore: is a recognized 'expert' in disaster recovery and business ... Avagene Moore: continuity planning since 1982 and provides educational seminars, workshops and articles on these topics worldwide. Pat is also a member of the National Fire Protection Association Disaster Management Committee working on NFPA 1600, is an active partner with FEMA's Project Impact initiative, and is a liaison to the private sector contingency planning groups worldwide.. Avagene Moore: Bob Goldhammer, Chairperson of the IAEM PPP Committee, is a Certified Emergency Manager (CEM) and a Certified Business Continuity Professional (CBCP). Bob is currently the Coordinator of Polk County Emergency Management in Iowa. He is very active in the American Society of Professional Emergency Planners (ASPEP) as well as IAEM. Avagene Moore: Before turning the floor to the PPP Committee Co- Chairs, I will provide a little background on the purpose and scope of the committee they represent. Avagene Moore: IAEM's Public-Private Partnership (PPP) Committee, formerly known as the Business & Industry Committee, was reactivated this year under the guidance of today's speakers. ... Avagene Moore: A steering body of this committee will include 15 members with equal representation from public and private sectors and the committee is open for membership to any and all members of IAEM. Avagene Moore: It is the committee's hope that members will help the committee to .... Avagene Moore: focus on development of programs incorporating ideas and individuals from local government, non-profit groups and business, e.g. Project Impact or similar programs. Avagene Moore: A few of the planned activities for committee members are to: represent IAEM on private sector committees; ... Avagene Moore: write articles about Public -Private Partnership successes and provide information in a networking format that can help other public-private sector individuals in disaster, emergency management and business continuity programs; and recruit new private sector companies to be involved in IAEM. Avagene Moore: Welcome, Pat and Bob. I understand that both of you will respond to questions and comments from your respective backgrounds. Pat, of course, represents the private sector while Bob, the public sector. Pat, I will turn the floor to you and ask our audience to follow your lead. Bob Goldhammer: Good morning; it's a pleasure to be with you all. Pat Moore: Hello everyone... thank you for participating with us today Pat Moore: I notice that most of you are from the public sector. How many of you interact with any of the contingency planning groups in your locale? Mike Penner: Recently retired from the public sector, now consulting Kevin Farrell: <-- hand raised Avagene Moore: (Anyone else, just let Pat know.) Russell Coile: We have a very strong Chamber of Commerce in Pacific Grove Christopher Effgen: very minor Mark Pittman: I do babsims: metrocm@wwnet.net ej whitley: I do as a consultant Pat Moore: Are any of you aware that there are over 55 independent contingency planning groups within North America that foster these partnerships, and who would like a listing of those groups? Anna Day: I work extensively with the non-profit community and local business planning groups. Tom McAllister: very involved in the private industry here in the state Pat Moore: Are any of you interested in joining our public-private partnership committee at IAEM and will anyone attending today be in Louisville in November at the IAEM meeting? Tom McAllister: I would like to see that list Avagene Moore: Pat, may I suggest you put up your email address so these folks could request a list? Mike Penner: Pat, I'll be there, but with the GA Committee babsims: I am with a nonprofit organization, I would like to see the list. Avagene Moore: I will be attending the IAEM Conference. Pat Moore: I can make that list available to everyone either through Avagene directly in some electronic format or if you provide me with your e-mail address I can e-mail it directly to each of you. It would help you meet those people in your area who you can network with about partnering. Daryl Spiewak: I'll be there but with the Editorial Committee and the Certification Commission. Isabel McCurdy: I would like a copy of the list ! Amy Sebring: Pat, if you will send to me, I will append to the transcript of today's session. Bob Goldhammer: The current list is very short: Ken Baechel, IAEM Treasurer (CAN), Centella Tucker, PLumas County CA EMA, Monica Ray, Commonwealth Edison in IL, and Pat and myself. Pat Moore: My e-mail address is: pmoore@strohlsystems.com Avagene Moore: (Good idea, Amy.) Daryl Spiewak: We could probably include the list on IAEM's web page. Bob Goldhammer: Daryl, that's a good idea, but I would like to see the list expanded before posting it on the website. Russell Coile: Disaster Recovery Journal has a list in each issue Daryl Spiewak: No hurry, Bob. Send the list to Karen Thompson, our new editor, or to Beth and they will get it to Mike, our webmaster. Pat Moore: I have just updated their list last week. Their current list has incorrect addresses, people and phone numbers on it. I have provided this list to the latest edition of the IAEM bulletin just the other day, but I will be happy to send it to you directly. Tom McAllister: ? Pat Moore: Bob, I will e-mail you the list and please send me directly any additions you are aware of, but as of last week, it was current. Avagene Moore: Yes, Tom. Pat Moore: Moving on to another topic, what do each of you need from our committee. How can we help you in your emergency management endeavors? Avagene Moore: Tom has a question, Pat. Tom McAllister: Pat: how eager are these groups to have State and local input ? Pat Moore: They are seeking (with a capital S) your involvement. Most of them have a large percentage of their members who are already from the public sector. This has occurred over the last two years as a result of Project Impact and other endeavors from the private sector. Bob Goldhammer: Pat, if I can add something to what you just said. When I was in Florida involved in emergency management activities from 1994-1997... Bob Goldhammer: I became involved with the Southeast Business Recovery Exchange... Bob Goldhammer: they were very interested in having public sector participation on their committee. Pat Moore: If there is not already a group in your area, if you want to start a chapter or group, I will be happy to put you in touch with some people who have done just that. Tom McAllister: sounds great, thanks Pat Moore: There is a wealth of information, resources and assistance that comes from networking in these groups Amy Sebring: ? Pat Moore: Yes Amy Amy Sebring: Pat, in response to your question about what is needed from the committee ... Amy Sebring: we still hear of a need for resources for small businesses in particular ... Amy Sebring: is there any such listing of resources for small businesses? Can we get national chambers of commerce involved? Pat Moore: Most of these organizations directly involve their Chamber of Commerce organizations to reach out to the small businesses. The answer Pat Moore: is yes to involving them, most of them know that these partnerships are going on and I will be happy to provide anyone who wants the information with an update on what is happening within the private sector regarding these types of things. The Institute for Home Pat Moore: If any of you would like to join our committee perhaps, even if you can't get to Louisville, we can set up some kind of teleconference call or do another forum through EIIP to look at setting some additional goals and objectives that deal with reaching out to the small business community for interaction. Ideas???? Bob Goldhammer: The Chamber of Commerce in Des Moines was the first organization to "sign on" when I started up the Downtown Emergency Planners in 1997... Bob Goldhammer: I offered them a "seat" in the county Emergency Operations Center... Pat Moore: Perhaps we can recruit some people from the' small business community' or chamber of commerce in your areas for the next forum on this topic??? Bob Goldhammer: to participate in response activities during an event. Amy Sebring: (Yes, you are welcome to use Partner room Pat and Bob.) Amy Sebring: ? Avagene Moore: Amy, please. Pat Moore: Thanks Amy, let's talk about that afterwards... Amy Sebring: The USGS has a PPP 2000 project. I do not see IAEM listed. Have you explored this possibility? Pat Moore: IAEM has been represented at those meetings because Beth Armstrong and I go to them Amy Sebring: http://www.usgs.gov/ppp2000/ Pat Moore: There is another one coming up very soon. Amy Sebring: Great, can you tell us something of what is going on with that currently? Pat Moore: Could each one of you solicit for membership or participation in this forum one 'small business' partner from your area or chamber of commerce? Pat Moore: Each of those programs is on a different topic. Perhaps we can do a forum next on PPP 2000 and have one of their directors lead it. Bob Goldhammer: I spoke with the new chairperson of the NEMA Public- Private Committee at their conference here in Des Moines two weeks ago. He indicated FEMA would be providing a list of Project Impact partners around the country that we might contact. Avagene Moore: ? Pat Moore: Again, could each one of you try to solicit for membership or participation in a forum or on our committee Pat Moore: Avagene, yes ej whitley: Please email me that request and I will give it to my chamber of commerce Avagene Moore: In each of your opinions, what is the single thing we can all to do to foster better public private partnering? Avagene Moore: I think the liaisons may be weak in some cases. Pat Moore: New York State has an excellent example called the Joint Loss Reduction Program Daryl Spiewak: How about offering to speak at local Chamber meetings? Bob Goldhammer: I hope IAEM members saw the brief article about this committee in the August IAEM Bulletin. While you are recruiting participation in upcoming forums, if you have someone specifically interested in being on the committee, please contact me directly at polk.county@emd.state.ia.us Pat Moore: That is an excellent idea. Perhaps we can help foster that through our PPP IAEM Committee. Avagene Moore: ? Pat Moore: to add to what Bob said, you can also directly e-mail me at : pmoore@strohlsystems.com as well Pat Moore: Avagene, yes Avagene Moore: What do you hope will be the result of your committee work? And how will you share the outcomes with IAEM members, etc? Pat Moore: We hope to add additional members to the committee and identify one or two specific goals for the year and publicize their progress in the IAEM Bulletin and on the website. Bob Goldhammer: Pat, if I can add... Bob Goldhammer: We are trying to get committee representation from around the country... Pat Moore: Daryl, let's talk some more about your idea of talking at Chamber of Commerce meetings. Perhaps we could see how many members out there would be willing to and put together a brief 30 - 45 minute program for them Bob Goldhammer: so that when conferences and exhibitions, such as the Disaster Recovery Journal conference held twice yearly occur, Tom McAllister: ? Amy Sebring: ? Bob Goldhammer: committee members can attend and represent the committee without traveling significant distances or taking great time chunks from already busy schedules. Daryl Spiewak: OK, Pat. We can do this later by email so as not to take up too much time here. We can also put a notice in the next Bulletin. daryls@brazos.org Avagene Moore: Tom, you have a question for Pat and/or Bob. Tom McAllister: Is this committee open to IAEM members only ? Bob Goldhammer: The original membership criteria... Bob Goldhammer: listed interest in type of activity, active in profession, and knowledge in public or private sector... Bob Goldhammer: as a private or public sector individual could become a CEM (not a requirement), it is NOT restricted to IAEM members. Avagene Moore: Amy, your question please. Amy Sebring: To follow up on addressing local groups, we also used to address a local chapter of CHARMA I believe. Also did one for an association of govt. IT people. These were people in industry in human resources. There are many such professional associations. It might be helpful to compile ... Amy Sebring: national associations with local chapters. Pat Moore: Good idea Amy Sebring: There are also many trade associations that have their own conferences. Avagene Moore: Pat and Bob, do you have other questions of our audience? Audience, questions of or comments to Pat and Bob? Pat Moore: Again, to the people on this forum who are not members of our committee, what incentive would you need to join the committee even with your very busy schedules. You do not have to attend the national conference to be part of the committee. Bob Goldhammer: Outreach to increase awareness is the key. Pat Moore: Agreed... Bob Goldhammer: Each of us, whether in the private or the public sector is already doing these types of activities.. Bob Goldhammer: Who is willing to add one more item to their plate; if we spread around the work, it CAN GET DONE! Pat Moore: What one 'deliverable' would be most helpful from our committee to each one of you Avagene Moore: ? Pat Moore: yes Avagene Amy Sebring: ? Christopher Effgen: ? Avagene Moore: Perhaps the folks online would like to know the types of work they would be expected to do as committee members? Bob Goldhammer: Participation on the committee can count towards CEM re-certification requirements. ej whitley: A brief on the purpose and goals of the committee so that it could be easily spread Pat Moore: participate on sub committees for specific goals and we as a committee have decided not to have a 'big' agenda because of everyone's schedules, but perhaps just choose one or two areas to help enhance our members work. Again, if each of you could tell Bob and I what would be most helpful to you that you can't find anywhere else Avagene Moore: Amy, you have a question? ej whitley: I am not qualified in any way in the EM field. However I am willing to assist in any I can. Amy Sebring: Response to Pat's request. A speaker's kit. Bob Goldhammer: For those who are interested, I can provide a copy of the minutes from our March 1999 meeting at the IAEM Mid-Year conference... Avagene Moore: Christopher. Christopher Effgen: The Disaster Center website gets over ten thousand page views a day during disasters, but I would like to know more about what it is you are trying to do before I commit to helping. host@disastercenter.com Bob Goldhammer: it lists activities, action items, and "What's in it for me" for both private and public sector participants. Pat Moore: let's hear more about what you want in a 'speakers kit' Amy Sebring: Should address how business can be involved ... Amy Sebring: all four phases for planning ... Amy Sebring: resources available ... Pat Moore: WE can certainly choose items from the Project Impact Guidebook that really outlines very well goals and objectives Amy Sebring: etc. Bob Goldhammer: Pat, it may be helpful to use the speaker's kit developed for IAEM awareness... Pat Moore: for the public and private sectors. Perhaps we can commit to another forum that identifies specific goals and objectives and what roles people would play who participate Bob Goldhammer: and highlight the benefits of interaction between the two sectors. Pat Moore: Most people are aware of the benefits but we need to respond to 'specific requests' for assistance, and I am not hearing any??? babsims: I would like to know what is occurring in our area first, with GM Ford etc...small business are sometimes overshadowed Bob Goldhammer: One of the things we developed in Des Moines is an 800mhz radio system that EMA can talk directly with the business community contingency planners during an event such as the flash flood we had downtown in June 1998. Amy Sebring: ? Pat Moore: Excellent, why don't we publicize that in the IAEM bulletin or on the website and make that information available to all of our participants today as well. Pat Moore: Yes Amy Avagene Moore: Amy, please. Amy Sebring: There seems to be fairly good participation of business and industry in LEPC's ... Bob Goldhammer: Each potential committee member needs to reach out in their area to find out what is in existence, and determine the voids that will "bring the activity home" for your community. Amy Sebring: and this may be a potential resource to broaden the scope to all hazards. Pat Moore: Absolutely, and in addition to speaking at Chamber of Commerce meetings, perhaps we could offer a program to those LEPC's on this issue. Amy Sebring: (Local Emergency Planning Committees) Avagene Moore: Very good ideas, folks. Pat, Bob, closing remarks? Pat Moore: In times of disasters, the private sector can be a great provider of resources - how many of you interact directly with specific companies like Home Depot, etc., in your communities.? Bob Goldhammer: As chairperson of my LEPC, I know there is varying levels of activity from facilities in different states. We should establish our goals and focus on the business community. What do you think? Avagene Moore: Any quick responses to Pat and Bob? babsims: I'll help. Bob Goldhammer: I suggest we establish another date to talk once participants have reviewed some of the material discussed in this session. Pat Moore: If each one of you on today's forum can get back to either Bob or I with some of your ideas, they would be very much appreciated. Thank you for your participation today and I look forward to hearing from you. Avagene Moore: Thank you, Pat and Bob. I am sure everyone has a better understanding and appreciation for committee work and the specific effort underway with the IAEM PPP Committee. Avagene Moore: Our time is gone for today's Round Table. However, after we officially close, all of you are welcome to stay around for awhile for further questions and discussion if you like. ... Pat Moore: Avagene, can you let us know of another available forum date? Avagene Moore: (will do that, Pat.) Bob Goldhammer: Thank you, Avagene, and thanks to everyone else for "signing in" this morning. Avagene Moore: And now, Amy, would you please tell us about upcoming EIIP Virtual Forum events? Amy Sebring: Thanks Avagene. Tomorrow in the Tech Arena we have Judy Jaeger from the Georgia Emergency Management Agency to show us their new database application for People with Special Needs. Amy Sebring: Next Tuesday's Round Table will be hosted by CUSEC, the Central United State Earthquake Consortium. This will be an opportunity to learn about the history and purpose of that organization. Amy Sebring: Next Wednesday starts a new month, and we will have our partner Claire Rubin with us, to talk about a "Disaster Timeline" she has recently developed which not only graphically displays a history of major events, but also relates them to the development of U.S. policy. Amy Sebring: For an update on our Pledge Drive, we are just over 40% of the way toward our goal. We again thank those who have pledged, including since last Wednesday: Deborah Kellenburger, Pat Moore, Anonymous, Claire Rubin, Daryl Spiewak, and Jan Kimmell. Amy Sebring: //bell http://www.emforum.org/pledge.wav Amy Sebring: If you have not yet made a pledge, please consider doing so by completing the form at http://www.emforum.org/eiip/pledge/pledge.asp Amy Sebring: It is really making a difference. Amy Sebring: That's it Avagene. Pat Moore: Avagene, let's talk about perhaps getting someone from each of the Project Impact success stories to talk with their FEMA counterpart about what they did that worked to improve the disaster preparedness in their community. Avagene Moore: Thank you, Amy. Pat and Bob, great job today! Thank you. Audience, as always, we appreciate your support. Sounds good, Pat. [Note: The list of contingency planning groups may be downloaded via ftp://www.emforum.org/pub/eiip/contplan.doc ]